2,453 Senior Executive Virtual Assistant jobs in Kenya
Executive Virtual Assistant & Office Manager
Posted 22 days ago
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Job Description
Our client is searching for a highly organized, proactive, and detail-oriented Executive Virtual Assistant & Office Manager to provide comprehensive administrative support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of daily administrative tasks and executive support functions. You will manage complex calendars, schedule appointments and meetings, coordinate travel arrangements, and handle correspondence with professionalism and discretion. Responsibilities include preparing reports, presentations, and other documents, conducting research, and managing databases. The ideal candidate will possess exceptional organizational and time management skills, with the ability to prioritize tasks effectively and anticipate the needs of executives. Strong written and verbal communication skills are essential, as is proficiency in a range of office software and virtual collaboration tools. Experience in managing office supplies, vendor relationships, and basic bookkeeping from a remote standpoint will be advantageous. You will act as a gatekeeper and first point of contact for executives, requiring a polished and professional demeanor. Problem-solving abilities and a proactive approach to identifying and resolving administrative challenges are key. This position demands a high degree of confidentiality and integrity. You will be responsible for streamlining administrative processes and improving operational efficiency within the remote work environment. The ability to work independently, maintain accuracy, and deliver high-quality results with minimal supervision is paramount. We are looking for a dedicated and resourceful individual who can seamlessly manage administrative duties from afar, ensuring executives can focus on strategic priorities. Understanding the specific administrative needs that may arise within organizations operating in or connected to Ruiru, Kiambu, KE will be beneficial, while serving a globally distributed team effectively.
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Executive Virtual Assistant (Remote)
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative support to senior leadership. This role is a fully remote position, demanding exceptional time management, communication, and problem-solving skills. You will be responsible for managing complex calendars, scheduling and coordinating meetings, preparing agendas and minutes, and handling extensive travel arrangements, including flights, accommodation, and itineraries. Your duties will extend to managing correspondence, drafting emails and professional documents, conducting research, and preparing presentations and reports. A key aspect of this role involves acting as a primary point of contact for internal and external stakeholders, maintaining confidentiality and professionalism at all times. You will also be tasked with managing projects, tracking deliverables, and assisting with various administrative tasks to ensure the smooth operation of executive functions. Proficiency in a wide range of office software suites, virtual collaboration tools, and project management software is essential. The ability to anticipate needs, prioritize tasks efficiently, and adapt to a fast-paced, remote work environment is crucial. We are looking for an individual who is detail-oriented, highly resourceful, and capable of working independently with minimal supervision. This remote role offers the flexibility to work from anywhere while contributing significantly to the productivity and success of our client's executive team. Strong written and verbal communication skills are a must.
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Executive Virtual Assistant
Posted 21 days ago
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Job Description
Our client is searching for a highly organized, proactive, and exceptionally skilled Executive Virtual Assistant to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring discretion, efficiency, and the ability to manage a wide range of tasks with minimal supervision. You will be the backbone of our executives' day-to-day operations, ensuring seamless communication, meticulous scheduling, and effective task management within a virtual environment. The ideal candidate possesses outstanding communication skills, a keen eye for detail, and a passion for enabling others to be more productive.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives, prioritizing effectively in a remote setting.
- Handle all forms of correspondence, including emails, phone calls, and messages, ensuring timely and professional responses.
- Prepare and edit documents, reports, presentations, and other materials with accuracy and speed.
- Conduct research on various topics, compile information, and present findings clearly.
- Organize and maintain digital filing systems, ensuring easy accessibility of critical information.
- Coordinate virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
- Assist with expense reporting and budget tracking, ensuring accuracy and adherence to company policies.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders.
- Proactively anticipate the needs of executives and identify opportunities to streamline processes.
- Maintain a high level of confidentiality and professionalism in all interactions.
- Support special projects and initiatives as assigned.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, preferably supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize in a fast-paced remote environment.
- Proficiency in modern office software suites (e.g., Google Workspace, Microsoft Office Suite), calendar management tools, and video conferencing platforms.
- Excellent written and verbal communication skills, with a strong command of English.
- High level of discretion, confidentiality, and ethical conduct.
- Demonstrated ability to work independently, take initiative, and solve problems effectively.
- Tech-savviness and adaptability to learn new software and tools quickly.
- Experience with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
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Virtual Executive Administrative Assistant
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Virtual Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is essential for ensuring the smooth and efficient operation of executive functions within a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing essential documents and presentations. The ideal candidate will possess exceptional communication skills, both written and verbal, and a strong command of various office productivity software. Your ability to anticipate needs, prioritize tasks, and maintain strict confidentiality is crucial. This position requires a high level of autonomy, discretion, and the ability to manage multiple projects simultaneously while working remotely. You will be the primary point of contact for internal and external stakeholders, requiring professionalism and excellent interpersonal skills. Responsibilities include preparing agendas, taking minutes at virtual meetings, and following up on action items to ensure timely completion. You will also manage email correspondence, screen calls, and handle sensitive information with the utmost care. Proactive problem-solving and a 'can-do' attitude are essential for success in this role. This is an excellent opportunity for a seasoned administrative professional to leverage their skills in a fully remote capacity, offering flexibility and the chance to contribute significantly to executive-level operations. You will be instrumental in streamlining administrative processes, improving efficiency, and providing reliable support that allows executives to focus on strategic priorities. The ability to adapt to new technologies and software tools quickly is also a key requirement. You will also be tasked with organizing and maintaining digital filing systems, ensuring easy retrieval of information. Expense report preparation and tracking will also form part of your duties. This role demands a meticulous approach to detail and a commitment to delivering high-quality administrative support consistently. You will be an integral part of the executive support function, ensuring seamless communication and coordination across various departments and external partners. The successful candidate will demonstrate initiative and resourcefulness in handling unexpected challenges and proactively identifying areas for process improvement within the administrative workflow.
This advertiser has chosen not to accept applicants from your region.
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Executive Virtual Assistant to CEO
Posted 6 days ago
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Job Description
Our client is looking for a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative support to their CEO. This fully remote position requires impeccable communication skills, extreme discretion, and the ability to manage multiple priorities in a fast-paced environment. As the Executive Virtual Assistant, you will be the CEO's right hand, managing their calendar, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. You will be responsible for anticipating needs, solving problems proactively, and ensuring the CEO's schedule and affairs run smoothly and efficiently, all while working remotely. This role demands a high level of professionalism, resourcefulness, and technological proficiency, including expertise in various virtual collaboration tools. You will be the central point of contact for internal and external stakeholders, requiring a polished and diplomatic approach. Key responsibilities include screening calls and emails, managing expense reports, conducting research, organizing virtual meetings, and maintaining organized digital filing systems. The ability to work independently, demonstrate initiative, and maintain absolute confidentiality is paramount. This position offers a fantastic opportunity to work closely with senior leadership in a flexible, remote capacity. We are seeking an individual who is passionate about supporting executive functions and thrives in a dynamic, home-based work setting. The ideal candidate will have a proven history of providing top-tier administrative support at the executive level. This role offers the benefit of working from anywhere, supporting our operations in the Ruiru, Kiambu, KE region, without the need to commute. Our client values individuals who are adaptable and driven to excel in a virtual professional environment.
This advertiser has chosen not to accept applicants from your region.
4
Executive Virtual Assistant to C-Suite
Posted 8 days ago
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Job Description
Our client, a dynamic and rapidly growing international organization, is seeking an exceptional Executive Virtual Assistant to provide high-level administrative support to its C-suite executives. This is a fully remote position, allowing you to leverage your organizational prowess and discretion from any location. You will be an integral part of the executive team, managing complex calendars, coordinating global travel arrangements, preparing critical reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess impeccable organizational skills, exceptional attention to detail, and a proactive approach to problem-solving. Confidentiality and discretion are paramount, as you will be handling sensitive company information. Your ability to anticipate needs, manage competing priorities, and maintain a calm demeanor under pressure will be key to your success. This role requires a sophisticated understanding of executive communication protocols and a mastery of modern office productivity tools. You will be responsible for ensuring seamless day-to-day operations for our executives, freeing them to focus on strategic initiatives. This is a fantastic opportunity for a highly motivated and experienced administrative professional to excel in a remote capacity, supporting executives whose responsibilities touch upon operations and strategic planning relevant to regions such as **Mombasa, Mombasa, KE**.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings and appointments with precision.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Conduct research and compile information for executive decision-making.
- Act as a gatekeeper and liaison for C-suite executives, managing incoming communications.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and prepare materials for board meetings, conferences, and other executive engagements.
- Manage expense reporting and reimbursements for executives.
- Proactively identify and resolve potential scheduling conflicts and logistical challenges.
- Maintain organized digital filing systems and ensure easy retrieval of information.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar high-level administrative role, supporting C-suite executives.
- Exceptional organizational and time management skills.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to handle sensitive information with confidentiality.
- Experience with project management tools and virtual collaboration platforms.
- Proactive, self-starter with the ability to work independently and anticipate needs.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Previous experience in a remote work setting is highly advantageous.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Virtual Assistant
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly proactive and detail-oriented Remote Executive Virtual Assistant to provide comprehensive administrative and operational support to senior executives. This role is crucial for ensuring the smooth functioning of daily operations and requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a virtual environment. As this is a fully remote position, the successful candidate will be adept at leveraging technology for seamless communication and task management.
Key Responsibilities:
The ideal candidate will possess a polished and professional demeanor, coupled with excellent written and verbal communication skills. Proficiency in common office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools (Zoom, Slack, Microsoft Teams) is essential. The ability to anticipate needs, prioritize tasks effectively, and work with minimal supervision is paramount. A strong commitment to maintaining confidentiality and a can-do attitude are highly valued.
Qualifications:
Key Responsibilities:
- Manage and organize executive calendars, scheduling appointments, meetings, and travel arrangements.
- Handle confidential information with the utmost discretion.
- Prepare correspondence, reports, presentations, and other documents.
- Conduct research and compile information as needed for executive projects.
- Manage incoming and outgoing communications, including emails and phone calls.
- Coordinate virtual meetings, including setting up conference calls and distributing agendas.
- Assist with expense reporting and invoice processing.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative issues before they arise.
- Maintain organized digital filing systems and databases.
- Provide support for special projects and initiatives as assigned.
The ideal candidate will possess a polished and professional demeanor, coupled with excellent written and verbal communication skills. Proficiency in common office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools (Zoom, Slack, Microsoft Teams) is essential. The ability to anticipate needs, prioritize tasks effectively, and work with minimal supervision is paramount. A strong commitment to maintaining confidentiality and a can-do attitude are highly valued.
Qualifications:
- Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
- Demonstrated ability to manage complex schedules and logistics.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration platforms and project management tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively.
- Strong problem-solving skills.
- A reliable internet connection and a dedicated home office setup.
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Senior Executive Virtual Assistant
Posted 22 days ago
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Job Description
Our client, a fast-paced and innovative company, is looking for an exceptional Senior Executive Virtual Assistant to provide comprehensive administrative support to their senior leadership team. This is a fully remote position, requiring a highly organized, proactive, and discreet professional who can manage complex schedules, coordinate meetings, and handle sensitive information with utmost confidentiality. You will be instrumental in ensuring the efficient operation of the executive office, allowing leaders to focus on strategic initiatives. The ideal candidate possesses a strong work ethic, exceptional communication skills, and a deep understanding of corporate environments.
Key responsibilities will include:
Key responsibilities will include:
- Managing and optimizing complex calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Coordinating and preparing materials for executive meetings, including agendas, presentations, and reports.
- Acting as a primary point of contact for internal and external communications, screening calls, and responding to inquiries on behalf of executives.
- Conducting research, preparing reports, and summarizing information for executive review.
- Managing email correspondence, prioritizing messages, and drafting responses.
- Handling confidential and sensitive information with the highest degree of discretion and integrity.
- Organizing and maintaining digital filing systems and records.
- Proactively identifying and resolving potential scheduling conflicts or logistical issues.
- Assisting with project management tasks, tracking deadlines, and following up on action items.
- Coordinating executive travel, including flights, accommodation, and ground transportation.
- Preparing expense reports and processing reimbursements.
- Providing general administrative support, including document preparation and data entry.
- The ideal candidate will have a Bachelor's degree or equivalent experience, with at least 7 years of proven experience supporting C-level executives in a remote capacity. Exceptional organizational skills, attention to detail, and proficiency in office productivity software (Microsoft Office Suite, Google Workspace) are essential. Experience with virtual collaboration tools (Zoom, Slack, Asana) is required. Strong written and verbal communication skills, coupled with excellent problem-solving abilities, are paramount. This role demands a high level of initiative, resourcefulness, and the ability to work independently and as part of a remote team, supporting leaders associated with the Thika, Kiambu, KE region.
This advertiser has chosen not to accept applicants from your region.
7
Executive Virtual Assistant - Senior Level
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and exceptionally detail-oriented Executive Virtual Assistant to provide comprehensive support to senior leadership. This is a fully remote role, requiring a professional who thrives in a virtual environment and possesses impeccable communication and administrative skills. You will manage complex calendars, schedule meetings across multiple time zones, coordinate travel arrangements (flights, accommodation, visas), and prepare detailed itineraries. Your responsibilities will extend to managing correspondence, drafting emails, preparing reports and presentations, and conducting research on various topics as needed. A key aspect of this role involves managing confidential information with the utmost discretion and maintaining a high level of professionalism at all times. You will act as a gatekeeper, prioritizing communications and tasks to ensure the executive's time is used efficiently. Experience in event planning and coordination, both virtual and in-person, is a significant advantage. Proficiency with standard office software (Microsoft Office Suite, Google Workspace) and familiarity with project management tools are essential. The ideal candidate will be proactive, anticipating needs and taking initiative to solve problems before they arise. Strong organizational and time management skills are critical, as is the ability to multitask effectively in a fast-paced setting. This remote position requires excellent written and verbal communication skills and the ability to build rapport with internal and external stakeholders virtually. You should be comfortable working independently and be a reliable, trustworthy member of the team. Join our client and provide essential support that enables executives to focus on strategic initiatives. This is a fantastic opportunity to leverage your administrative expertise in a flexible, remote work setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings across different time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and visa processing.
- Prepare detailed travel itineraries and ensure seamless execution of travel plans.
- Handle all incoming and outgoing executive correspondence, including drafting emails and responding to inquiries.
- Prepare reports, presentations, and other documents, ensuring accuracy and professionalism.
- Conduct research on various topics as requested by the executive.
- Manage expense reports and provide financial administrative support.
- Act as a primary point of contact for internal and external stakeholders.
- Maintain confidentiality of sensitive information.
- Assist with project management tasks and follow-ups.
- Organize and coordinate virtual meetings and events.
- Proven experience as an Executive Assistant or Virtual Assistant, supporting senior-level executives.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with calendar management tools and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to multitask, prioritize, and manage a demanding workload in a remote environment.
- High level of discretion and confidentiality.
- Proactive approach with strong problem-solving skills.
- Familiarity with project management software is a plus.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
8
Remote Virtual Executive Assistant & Office Manager
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly resourceful and detail-oriented Remote Virtual Executive Assistant & Office Manager. This is a full-time, fully remote position requiring exceptional organizational skills, proactive problem-solving, and the ability to manage diverse administrative tasks efficiently. You will provide comprehensive support to senior leadership, manage executive calendars, coordinate complex travel arrangements, and oversee general office operations in a virtual capacity. Responsibilities include preparing reports and presentations, managing correspondence, coordinating meetings and events, and acting as a liaison between departments and external stakeholders. The ideal candidate will possess a strong administrative background, with significant experience supporting executives and managing office functions remotely. Excellent written and verbal communication skills, discretion, and a high level of professionalism are essential. Proficiency in productivity software, calendar management tools, and virtual collaboration platforms is a must. You should be adept at prioritizing tasks, managing multiple projects simultaneously, and anticipating the needs of executives and the team. This role demands an individual who can work independently, take initiative, and maintain a high level of accuracy and confidentiality. We are looking for a reliable and adaptable professional who can thrive in a dynamic remote work environment. This is a fantastic opportunity to contribute to the smooth functioning of our organization and provide critical support from the comfort of your home office. Your ability to maintain order and efficiency in a virtual setting will be highly valued. Experience with CRM systems or project management tools is a plus. You will be a key point of contact for various operational inquiries, ensuring timely and effective resolution. The role requires a proactive mindset and a commitment to delivering exceptional support.
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