2 Executive Virtual Assistant Office Manager jobs in whatjobs
Executive Virtual Assistant & Office Manager
Posted 21 days ago
Job Viewed
Job Description
Our client is searching for a highly organized, proactive, and detail-oriented Executive Virtual Assistant & Office Manager to provide comprehensive administrative support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of daily administrative tasks and executive support functions. You will manage complex calendars, schedule appointments and meetings, coordinate travel arrangements, and handle correspondence with professionalism and discretion. Responsibilities include preparing reports, presentations, and other documents, conducting research, and managing databases. The ideal candidate will possess exceptional organizational and time management skills, with the ability to prioritize tasks effectively and anticipate the needs of executives. Strong written and verbal communication skills are essential, as is proficiency in a range of office software and virtual collaboration tools. Experience in managing office supplies, vendor relationships, and basic bookkeeping from a remote standpoint will be advantageous. You will act as a gatekeeper and first point of contact for executives, requiring a polished and professional demeanor. Problem-solving abilities and a proactive approach to identifying and resolving administrative challenges are key. This position demands a high degree of confidentiality and integrity. You will be responsible for streamlining administrative processes and improving operational efficiency within the remote work environment. The ability to work independently, maintain accuracy, and deliver high-quality results with minimal supervision is paramount. We are looking for a dedicated and resourceful individual who can seamlessly manage administrative duties from afar, ensuring executives can focus on strategic priorities. Understanding the specific administrative needs that may arise within organizations operating in or connected to Ruiru, Kiambu, KE will be beneficial, while serving a globally distributed team effectively.
This advertiser has chosen not to accept applicants from your region.
0
Executive Virtual Assistant & Office Manager
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Virtual Assistant & Office Manager to provide comprehensive administrative support in a fully remote capacity. This role is essential for ensuring the smooth operation of daily business activities and supporting key executives. The ideal candidate will be adept at managing complex schedules, coordinating travel, handling communications, and overseeing general office administration from a remote setting.
Responsibilities include:
Qualifications:
This is a demanding yet rewarding role for an administrative professional who excels in a remote-first culture. If you are detail-oriented, possess excellent communication skills, and can manage multiple priorities with efficiency and poise, we encourage you to apply. Contribute to the seamless functioning of a growing organization from the convenience of your own office.
Responsibilities include:
- Managing and coordinating executive calendars, scheduling meetings, and appointments.
- Arranging domestic and international travel, including flights, accommodations, and transportation.
- Screening and prioritizing emails, calls, and other communications.
- Preparing reports, presentations, and documents.
- Conducting research and compiling information as needed.
- Managing office supplies, equipment, and vendor relationships (for remote setups).
- Implementing and maintaining administrative procedures and policies.
- Coordinating virtual team events and meetings.
- Handling confidential information with discretion.
- Assisting with onboarding new remote employees.
- Managing expense reports and reimbursements.
- Acting as a liaison between executives and internal/external stakeholders.
- Troubleshooting basic IT issues or coordinating with IT support.
- Maintaining organized digital filing systems.
Qualifications:
- Proven experience as an Executive Assistant, Virtual Assistant, or Office Manager, preferably in a remote or hybrid environment.
- Exceptional organizational and time-management skills.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar) and productivity suites (e.g., Microsoft Office, Google Workspace).
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced remote setting.
- Proactive approach to problem-solving and anticipating needs.
- Experience with project management tools is a plus.
- High school diploma or equivalent; further education or certification in administration is advantageous.
- Tech-savvy and comfortable using various digital collaboration tools.
This is a demanding yet rewarding role for an administrative professional who excels in a remote-first culture. If you are detail-oriented, possess excellent communication skills, and can manage multiple priorities with efficiency and poise, we encourage you to apply. Contribute to the seamless functioning of a growing organization from the convenience of your own office.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Executive virtual assistant office manager Jobs in Kenya !
1