3,014 Office Support jobs in Kenya

• Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
• Conduct research on various topics as requested by executives.
• Manage and organize digital and physical files, ensuring easy retrieval of information.
• Assist with personal errands and tasks as required by the executive team.
• Liaise with internal departments and external stakeholders to gather information and facilitate communication.
• Handle confidential information with the highest level of discretion and professionalism.
• Proactively anticipate the needs of the executives and provide solutions before issues arise.
• Manage expense reporting and reimbursement processes.
• Support event planning and coordination for meetings or off-sites.

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
• Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
• High degree of professionalism, discretion, and reliability.
• Ability to work independently and take initiative.
• Experience in managing complex travel arrangements.
• Familiarity with cloud-based file management systems.
• Previous experience supporting C-suite executives is highly preferred.

• Manage executive calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare, format, and proofread documents, reports, and presentations.
• Arrange travel and accommodation for executives and team members.
• Organize and maintain electronic and physical filing systems.
• Conduct research and gather information as needed.
• Process expense reports and manage petty cash.
• Provide logistical support for virtual and in-person events.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate needs and proactively address administrative challenges.
• Ensure efficient and organized workflow in a remote setting.

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and ability to handle confidential information.
• Experience with remote work tools and technologies (e.g., video conferencing, collaboration platforms).
• A relevant diploma or associate degree is preferred.

• Manage executive calendars and schedule appointments.
• Prepare correspondence, memos, and presentations.
• Coordinate and document virtual meetings.
• Maintain digital filing systems and databases.
• Assist with project-related administrative tasks.
• Handle incoming and outgoing communications.
• Provide general administrative support to a team of executives.
• Manage travel arrangements and expense reports.

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong written and verbal communication abilities.
• Ability to work independently and manage multiple priorities remotely.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with project management and virtual collaboration tools is a plus.

• Manage complex and dynamic executive calendars, scheduling appointments, meetings, and calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
• Conduct research and gather information as needed to support executive projects and initiatives.
• Assist with expense reporting and budget tracking.
• Organize and maintain digital filing systems, ensuring confidentiality and easy retrieval of information.
• Act as a liaison between executives and internal/external stakeholders.
• Handle ad-hoc administrative tasks and projects as assigned.
• Proactively identify and address potential scheduling conflicts or administrative issues.

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role, preferably supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in using virtual collaboration tools, calendar management software (e.g., Google Calendar, Outlook Calendar), and MS Office Suite or Google Workspace.
• Excellent written and verbal communication skills, with strong attention to detail.
• High level of discretion and confidentiality.
• Ability to work independently, anticipate needs, and take initiative in a remote setting.
• Experience with travel booking and expense management systems.
• Professional demeanor and strong interpersonal skills.
• A reliable internet connection and a dedicated home office space.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit correspondence, presentations, and reports.
• Handle incoming and outgoing communications, prioritizing and responding as appropriate.
• Organize and maintain digital filing systems and databases, ensuring easy retrieval of information.
• Process expense reports and manage invoices and billing.
• Conduct research on various topics as requested by executives.
• Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Anticipate the needs of the executives and proactively address potential issues.
• Assist with project management tasks and follow-ups as required.
• Provide support for virtual meetings, including preparing agendas and distributing minutes.
• Contribute to improving administrative processes and efficiency.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
• Exceptional organizational and time management skills, with a demonstrated ability to prioritize and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills, with strong attention to detail and grammar.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Microsoft Teams).
• Experience with calendar management software and online travel booking platforms.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Proactive and resourceful in problem-solving.
• Adaptable and able to thrive in a fast-paced, remote work environment.
• High level of professionalism and a positive attitude.
• Experience in a specific industry relevant to our client is a plus.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Screen and prioritize incoming communications, responding to inquiries on behalf of executives as appropriate.
• Handle confidential information with the utmost discretion and security.
• Organize and prepare for executive meetings, including agendas, materials, and logistics, and take minutes when required.
• Act as a liaison between executives and internal/external stakeholders, ensuring effective communication flow.
• Manage expense reporting and invoicing processes for executives.
• Conduct research and gather information for various projects and executive requests.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain organized filing systems, both physical and digital.
• Assist with special projects and event planning as needed.

• Proven experience as an Executive Administrative Assistant or similar high-level support role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and professionalism.
• Ability to multitask, prioritize, and work independently in a remote setting.
• Strong problem-solving skills and resourcefulness.
• Experience coordinating complex travel arrangements and managing calendars across time zones.
• A degree in Business Administration or a related field is an advantage.

• Manage and optimize complex calendars for multiple executives, ensuring efficient scheduling of meetings, appointments, and commitments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, prioritizing and routing as appropriate.
• Serve as a primary point of contact for internal and external stakeholders interacting with executives.
• Organize and prepare materials for meetings, including agendas, background documents, and minutes.
• Conduct research and gather information to support executive decision-making.
• Manage expense reporting and reconciliation for executives.
• Maintain confidential files and records with utmost discretion.
• Proactively identify and address administrative needs to enhance executive productivity.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 5+ years of experience providing administrative support, with at least 2 years supporting senior-level executives.
• Proven experience in calendar management, travel coordination, and event planning.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Ability to handle confidential information with the highest level of discretion.
• Strong multitasking abilities and the capacity to prioritize effectively in a dynamic environment.
• Ability to work independently, proactively, and manage tasks efficiently in a fully remote setting.

Job Title – Assistant Admin

Location:
Gitaru, Kikuyu Area, Kiambu County, Kenya

Application Deadline:
18
th
September 2025

Start Date:
Immediate

Our client is a fast-growing Internet Service Provider (ISP) based in Kiambu County. With a dedicated technical team and an expanding customer base, they are committed to delivering reliable internet solutions, maintaining operational efficiency, and providing exceptional customer service.

We are looking for a proactive and detail-oriented
Assistant Admin
to join their team. The ideal candidate will support daily operations, manage documentation, coordinate internal communications and assist with logistics and customer interactions to ensure smooth and efficient business operations.

Key Responsibilities

· Manage and update internal documents including client records and service request logs.

· Schedule meetings, appointments, and maintain team calendars.

· Handle incoming communication—calls, emails, and correspondence.

· Maintain organized filing systems (digital and physical).

· Support data entry and generate reports using Microsoft Excel.

· Assist with CRM updates and cross-team coordination.

· Track technician schedules and provide administrative support to the technical team.

· Coordinate follow-ups on service tickets and support customer communication.

Qualifications & Requirements

· Diploma in Business Administration, Office Management, IT, or a related field.

· Minimum 1 year of administrative or office support experience.

· Proficiency in
Microsoft Excel
—including data entry, formulas, and formatting.

· Experience with CRM systems (e.g., Zoho, HubSpot, Salesforce) is essential.

· Excellent organization and time management skills.

· Strong communication skills—written and verbal.

· High level of accuracy and attention to detail.

· Ability to multitask and work with minimal supervision.

· Residing in or near Kiambu County (or willing to relocate).

How to Apply

If you meet the above qualifications and are ready to join a fast-growing ISP, send your
CV and a brief cover letter
to

with the subject line:

"Application –Assistant Admin"

Deadline:
18
th
September 2025