2 Executive Virtual Assistant Senior Level jobs in whatjobs
Executive Virtual Assistant - Senior Level
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and exceptionally detail-oriented Executive Virtual Assistant to provide comprehensive support to senior leadership. This is a fully remote role, requiring a professional who thrives in a virtual environment and possesses impeccable communication and administrative skills. You will manage complex calendars, schedule meetings across multiple time zones, coordinate travel arrangements (flights, accommodation, visas), and prepare detailed itineraries. Your responsibilities will extend to managing correspondence, drafting emails, preparing reports and presentations, and conducting research on various topics as needed. A key aspect of this role involves managing confidential information with the utmost discretion and maintaining a high level of professionalism at all times. You will act as a gatekeeper, prioritizing communications and tasks to ensure the executive's time is used efficiently. Experience in event planning and coordination, both virtual and in-person, is a significant advantage. Proficiency with standard office software (Microsoft Office Suite, Google Workspace) and familiarity with project management tools are essential. The ideal candidate will be proactive, anticipating needs and taking initiative to solve problems before they arise. Strong organizational and time management skills are critical, as is the ability to multitask effectively in a fast-paced setting. This remote position requires excellent written and verbal communication skills and the ability to build rapport with internal and external stakeholders virtually. You should be comfortable working independently and be a reliable, trustworthy member of the team. Join our client and provide essential support that enables executives to focus on strategic initiatives. This is a fantastic opportunity to leverage your administrative expertise in a flexible, remote work setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings across different time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and visa processing.
- Prepare detailed travel itineraries and ensure seamless execution of travel plans.
- Handle all incoming and outgoing executive correspondence, including drafting emails and responding to inquiries.
- Prepare reports, presentations, and other documents, ensuring accuracy and professionalism.
- Conduct research on various topics as requested by the executive.
- Manage expense reports and provide financial administrative support.
- Act as a primary point of contact for internal and external stakeholders.
- Maintain confidentiality of sensitive information.
- Assist with project management tasks and follow-ups.
- Organize and coordinate virtual meetings and events.
- Proven experience as an Executive Assistant or Virtual Assistant, supporting senior-level executives.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with calendar management tools and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to multitask, prioritize, and manage a demanding workload in a remote environment.
- High level of discretion and confidentiality.
- Proactive approach with strong problem-solving skills.
- Familiarity with project management software is a plus.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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Executive Virtual Assistant (Senior Level)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive remote administrative support to senior leadership. This is a fully remote position, requiring exceptional discretion, efficiency, and professionalism. You will manage complex calendars, coordinate high-level meetings (both virtual and in-person where applicable), handle confidential correspondence, prepare reports and presentations, and conduct research. Responsibilities include anticipating needs, streamlining workflows, and acting as a key liaison between executives and internal/external stakeholders. The ideal candidate possesses a minimum of 5 years of experience supporting C-suite executives or senior management in a virtual capacity.
You must be proficient in a wide range of office productivity suites (e.g., Google Workspace, Microsoft Office 365), project management tools (e.g., Asana, Trello), and video conferencing platforms (e.g., Zoom, Google Meet). Excellent written and verbal communication skills are crucial, as is a meticulous attention to detail and strong organizational abilities. The ability to multitask, prioritize effectively, and work independently with minimal supervision in a remote setting is essential. Discretion and confidentiality are paramount, as you will be privy to sensitive company information. Experience in travel arrangements, expense reporting, and event planning is highly desirable. We are looking for a resourceful problem-solver with a can-do attitude who can adapt quickly to changing priorities and new technologies. This role offers the flexibility of remote work while requiring dedication and commitment to supporting busy executives. You will be a trusted partner, enabling leadership to focus on strategic initiatives. If you excel in a fast-paced, remote work environment and have a passion for providing top-tier administrative support, we invite you to apply. Your contributions will be vital to the smooth functioning of our client's executive operations.
You must be proficient in a wide range of office productivity suites (e.g., Google Workspace, Microsoft Office 365), project management tools (e.g., Asana, Trello), and video conferencing platforms (e.g., Zoom, Google Meet). Excellent written and verbal communication skills are crucial, as is a meticulous attention to detail and strong organizational abilities. The ability to multitask, prioritize effectively, and work independently with minimal supervision in a remote setting is essential. Discretion and confidentiality are paramount, as you will be privy to sensitive company information. Experience in travel arrangements, expense reporting, and event planning is highly desirable. We are looking for a resourceful problem-solver with a can-do attitude who can adapt quickly to changing priorities and new technologies. This role offers the flexibility of remote work while requiring dedication and commitment to supporting busy executives. You will be a trusted partner, enabling leadership to focus on strategic initiatives. If you excel in a fast-paced, remote work environment and have a passion for providing top-tier administrative support, we invite you to apply. Your contributions will be vital to the smooth functioning of our client's executive operations.
This advertiser has chosen not to accept applicants from your region.
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