4 Executive Virtual Assistant Remote jobs in whatjobs
Executive Virtual Assistant (Remote)
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative support to senior leadership. This role is a fully remote position, demanding exceptional time management, communication, and problem-solving skills. You will be responsible for managing complex calendars, scheduling and coordinating meetings, preparing agendas and minutes, and handling extensive travel arrangements, including flights, accommodation, and itineraries. Your duties will extend to managing correspondence, drafting emails and professional documents, conducting research, and preparing presentations and reports. A key aspect of this role involves acting as a primary point of contact for internal and external stakeholders, maintaining confidentiality and professionalism at all times. You will also be tasked with managing projects, tracking deliverables, and assisting with various administrative tasks to ensure the smooth operation of executive functions. Proficiency in a wide range of office software suites, virtual collaboration tools, and project management software is essential. The ability to anticipate needs, prioritize tasks efficiently, and adapt to a fast-paced, remote work environment is crucial. We are looking for an individual who is detail-oriented, highly resourceful, and capable of working independently with minimal supervision. This remote role offers the flexibility to work from anywhere while contributing significantly to the productivity and success of our client's executive team. Strong written and verbal communication skills are a must.
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Executive Virtual Assistant (Remote)
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Virtual Assistant to provide comprehensive remote administrative support to senior leadership. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage a diverse range of tasks independently from your home office. You will be a crucial partner in ensuring the smooth and efficient operation of executive functions.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Arrange and coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Conduct research on various topics as requested by executives.
- Handle confidential information with the utmost discretion and integrity.
- Screen and prioritize incoming communications, including emails and phone calls.
- Prepare meeting agendas, take minutes, and track action items.
- Manage and maintain electronic and physical filing systems.
- Process expense reports and manage basic bookkeeping tasks.
- Anticipate needs and proactively address potential issues to ensure executives' time is maximized.
- Utilize various online tools and platforms for task management and communication in a remote setting.
- Maintain a professional and positive demeanor in all interactions.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Tech-savvy with the ability to quickly learn new software and tools.
- Self-starter with a proactive approach and excellent problem-solving skills.
- Must have a reliable internet connection and a dedicated, distraction-free workspace.
- Previous experience working remotely is a significant advantage.
This advertiser has chosen not to accept applicants from your region.
1
Executive Virtual Assistant - Remote
Posted 19 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative support to senior leadership, entirely remotely. This role is crucial for ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage a wide range of tasks with minimal supervision. You will be the right-hand person for our executives, managing their schedules, coordinating complex travel arrangements, preparing reports, and acting as a gatekeeper for communications.
Key Responsibilities:
Required Qualifications:
This is a fully remote position, servicing clients based out of Eldoret, Uasin Gishu, KE , offering the flexibility to work from any location. If you are a motivated administrative professional seeking a challenging and rewarding virtual role, we encourage you to apply.
Key Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itinerary planning.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Conduct research and compile information for various projects and meetings.
- Manage and organize electronic files and databases, ensuring information is easily accessible.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate or directing them to the correct person.
- Assist with expense reporting and invoice processing.
- Organize and manage virtual events, webinars, and team-building activities.
- Handle confidential information with the utmost discretion.
- Proactively anticipate the needs of the executives and take initiative to address them.
- Liaise with internal departments and external stakeholders on behalf of the executives.
Required Qualifications:
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- High level of discretion and professionalism when handling confidential information.
- Ability to work independently and take initiative in a remote environment.
- Experience with project management tools (e.g., Asana, Trello) is a plus.
- Tech-savviness and ability to quickly learn new software and tools.
- Strong problem-solving capabilities and attention to detail.
- A reliable internet connection and a dedicated home office setup are essential.
This is a fully remote position, servicing clients based out of Eldoret, Uasin Gishu, KE , offering the flexibility to work from any location. If you are a motivated administrative professional seeking a challenging and rewarding virtual role, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Executive Virtual Assistant - Remote
Posted 22 days ago
Job Viewed
Job Description
Our client, a prominent executive in the technology sector, is seeking a highly organized, proactive, and exceptionally discreet Executive Virtual Assistant to provide comprehensive remote support. This role is critical in ensuring the smooth and efficient operation of the executive's professional life, allowing them to focus on strategic priorities. You will manage a demanding calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail. Effective communication across multiple time zones and platforms will be key. This includes drafting and responding to emails, preparing meeting agendas, taking minutes, and disseminating action items. You will be responsible for organizing and maintaining digital files, databases, and documentation, ensuring easy retrieval of information. Researching and compiling information for various projects and presentations will be a regular task. You may also be involved in managing expense reports, handling personal errands as needed, and coordinating with internal and external stakeholders. The ideal candidate will possess outstanding time management and multitasking abilities, with a proven capacity to anticipate needs and solve problems independently. Exceptional written and verbal communication skills, a professional demeanor, and a high level of confidentiality are paramount. Proficiency in standard office software, virtual collaboration tools, and calendar management systems is essential. Previous experience supporting C-level executives in a remote capacity is highly desirable. A Bachelor's degree or equivalent professional experience is required. This is a fantastic opportunity for an administrative professional seeking a challenging and rewarding remote role that offers flexibility and the chance to work closely with a dynamic leader. Your contributions will be vital to the executive's success and overall productivity.
This advertiser has chosen not to accept applicants from your region.
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