2 Senior Executive Virtual Assistant jobs in whatjobs
Senior Executive Virtual Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client, a fast-paced and innovative company, is looking for an exceptional Senior Executive Virtual Assistant to provide comprehensive administrative support to their senior leadership team. This is a fully remote position, requiring a highly organized, proactive, and discreet professional who can manage complex schedules, coordinate meetings, and handle sensitive information with utmost confidentiality. You will be instrumental in ensuring the efficient operation of the executive office, allowing leaders to focus on strategic initiatives. The ideal candidate possesses a strong work ethic, exceptional communication skills, and a deep understanding of corporate environments.
Key responsibilities will include:
Key responsibilities will include:
- Managing and optimizing complex calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Coordinating and preparing materials for executive meetings, including agendas, presentations, and reports.
- Acting as a primary point of contact for internal and external communications, screening calls, and responding to inquiries on behalf of executives.
- Conducting research, preparing reports, and summarizing information for executive review.
- Managing email correspondence, prioritizing messages, and drafting responses.
- Handling confidential and sensitive information with the highest degree of discretion and integrity.
- Organizing and maintaining digital filing systems and records.
- Proactively identifying and resolving potential scheduling conflicts or logistical issues.
- Assisting with project management tasks, tracking deadlines, and following up on action items.
- Coordinating executive travel, including flights, accommodation, and ground transportation.
- Preparing expense reports and processing reimbursements.
- Providing general administrative support, including document preparation and data entry.
- The ideal candidate will have a Bachelor's degree or equivalent experience, with at least 7 years of proven experience supporting C-level executives in a remote capacity. Exceptional organizational skills, attention to detail, and proficiency in office productivity software (Microsoft Office Suite, Google Workspace) are essential. Experience with virtual collaboration tools (Zoom, Slack, Asana) is required. Strong written and verbal communication skills, coupled with excellent problem-solving abilities, are paramount. This role demands a high level of initiative, resourcefulness, and the ability to work independently and as part of a remote team, supporting leaders associated with the Thika, Kiambu, KE region.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Virtual Assistant
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Virtual Assistant to provide comprehensive remote support to senior leadership. This fully remote role is critical in ensuring the seamless operation of executive functions, allowing leaders to focus on strategic initiatives. You will be responsible for managing complex calendars, coordinating virtual meetings across multiple time zones, handling confidential correspondence, preparing professional presentations, and conducting extensive research on various business matters. The ideal candidate will possess exceptional communication and interpersonal skills, with a proven ability to anticipate needs and manage tasks efficiently in a virtual environment. You must be proficient with a wide range of office productivity software, project management tools, and virtual collaboration platforms. Discretion, professionalism, and a strong sense of responsibility are paramount, as you will be privy to sensitive information. Key duties include booking travel arrangements (flights, accommodations, visas), preparing expense reports, organizing digital files, and acting as a gatekeeper for executive communications. You will also be tasked with liaising with internal teams and external stakeholders on behalf of the executives. This position requires a self-starter who can work independently, prioritize effectively, and maintain high levels of accuracy and efficiency. A dedicated home office with reliable high-speed internet is essential. The role is conceptually aligned with Bungoma, Bungoma, KE , but the work is performed entirely remotely, offering flexibility and broad exposure to business operations. If you are an administrative powerhouse with a passion for providing top-tier remote executive support, we encourage you to apply.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate and prepare for virtual meetings, including agenda creation and minute-taking.
- Handle confidential email and phone communications.
- Prepare reports, presentations, and other documents.
- Conduct research on various business-related topics.
- Arrange travel logistics, including flights, accommodation, and itineraries.
- Process expense reports and manage administrative budgets.
- Organize and maintain digital filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address administrative needs to ensure smooth operations.
- Proven experience as an Executive Assistant or similar administrative role supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools (Zoom, Slack, Trello, Asana).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Self-motivated with the ability to work independently and remotely.
- Strong problem-solving abilities.
This advertiser has chosen not to accept applicants from your region.
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