6,459 Senior Administrative Manager Global Operations jobs in Kenya
Graduate Management Trainee - Global Operations
Posted 14 days ago
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Job Description
Our client is offering an exceptional opportunity for ambitious recent graduates to join their Global Operations division as a Graduate Management Trainee. This is a fully remote internship designed to provide a comprehensive understanding of our client's diverse business operations and to develop future leaders. You will participate in a structured rotation program, gaining exposure to various departments such as supply chain, logistics, project management, and business analysis. This role requires a proactive, curious, and adaptable individual eager to learn and contribute to real-world business challenges in a virtual setting.
Key responsibilities will include:
Key responsibilities will include:
- Assisting with data analysis and reporting for various operational departments.
- Supporting project management activities, including task tracking and coordination.
- Participating in process improvement initiatives and identifying potential efficiencies.
- Conducting market research and competitive analysis relevant to global operations.
- Collaborating with team members on virtual projects and cross-functional assignments.
- Learning and applying company policies and procedures across different business units.
- Shadowing senior management and gaining insights into strategic decision-making.
- Preparing presentations and documentation for team meetings and reviews.
- Contributing to the development of new operational strategies and best practices.
- Adapting to various remote work tools and collaborative platforms.
- Undertaking ad-hoc tasks and projects as assigned by management.
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Senior Administrative Manager - Global Operations Support
Posted 19 days ago
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Job Description
Our client is seeking an experienced and highly organized Senior Administrative Manager to provide comprehensive support for their global operations. This is a fully remote position, requiring a proactive individual with exceptional organizational and leadership skills. You will be responsible for overseeing a wide range of administrative functions, including managing executive calendars, coordinating complex travel arrangements, organizing virtual meetings and events, and ensuring the smooth day-to-day operations of remote teams. The ideal candidate will have a proven ability to manage multiple priorities in a fast-paced environment and anticipate the needs of senior leadership and team members.
Your responsibilities will include streamlining administrative processes, managing office supplies and vendor relationships (where applicable in a remote context, e.g., software subscriptions), and assisting with budget tracking and expense reporting. You will serve as a key point of contact for internal and external stakeholders, providing timely and professional support. Strong proficiency in various office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with project management or task management tools are essential. You should be adept at implementing efficient remote work practices and utilizing collaboration platforms.
We are looking for an individual with excellent communication, interpersonal, and problem-solving skills. Discretion and a high level of professionalism are paramount, given the nature of the support provided. This role requires strong initiative, the ability to work independently with minimal supervision, and a commitment to delivering high-quality administrative support. A Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience, is required. A minimum of 5 years of experience in an administrative or management support role, preferably in a global or remote setting, is essential. If you are a highly motivated and detail-oriented professional seeking a challenging remote administrative leadership opportunity, we encourage you to apply.
Your responsibilities will include streamlining administrative processes, managing office supplies and vendor relationships (where applicable in a remote context, e.g., software subscriptions), and assisting with budget tracking and expense reporting. You will serve as a key point of contact for internal and external stakeholders, providing timely and professional support. Strong proficiency in various office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with project management or task management tools are essential. You should be adept at implementing efficient remote work practices and utilizing collaboration platforms.
We are looking for an individual with excellent communication, interpersonal, and problem-solving skills. Discretion and a high level of professionalism are paramount, given the nature of the support provided. This role requires strong initiative, the ability to work independently with minimal supervision, and a commitment to delivering high-quality administrative support. A Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience, is required. A minimum of 5 years of experience in an administrative or management support role, preferably in a global or remote setting, is essential. If you are a highly motivated and detail-oriented professional seeking a challenging remote administrative leadership opportunity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Global Operations Support
Posted 13 days ago
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Job Description
Our client, a fast-paced international organization, is seeking a highly organized, proactive, and tech-savvy Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, requiring exceptional discretion, efficiency, and a keen eye for detail. You will be instrumental in managing complex calendars, coordinating global travel arrangements, preparing high-level correspondence and presentations, and facilitating seamless communication across different time zones. The ideal candidate will anticipate the needs of executives, proactively manage competing priorities, and maintain a high level of professionalism in all interactions. Proficiency in a range of digital tools for communication, project management, and document sharing is essential. You will act as a key liaison between executives and internal/external stakeholders, ensuring that information flows smoothly and efficiently. This role demands outstanding organizational skills, meticulous attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The ability to thrive in a remote work environment, demonstrating self-discipline and effective time management, is paramount. Responsibilities include:
- Managing complex and dynamic calendars for multiple senior executives across different time zones.
- Coordinating intricate international and domestic travel arrangements, including flights, accommodation, and visas.
- Preparing, editing, and proofreading documents, presentations, and correspondence with a high degree of accuracy.
- Acting as a primary point of contact for internal and external communications, screening calls and emails.
- Organizing and preparing agendas for meetings, taking minutes, and tracking action items.
- Conducting research and compiling information for reports and projects as needed.
- Assisting with expense reporting and other administrative tasks.
- Maintaining strict confidentiality and exercising discretion in all matters.
- Proactively identifying and resolving potential scheduling conflicts or logistical issues.
- Supporting the implementation and utilization of remote collaboration tools.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Proven experience managing complex international travel arrangements.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- High degree of professionalism, integrity, and discretion.
- Ability to multitask, prioritize, and work effectively under pressure in a remote setting.
- Proactive problem-solving skills and a solutions-oriented approach.
- Previous experience in a remote administrative role is highly advantageous.
- While administrative coordination might link to Malindi, Kilifi, KE , the role is fully remote.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - Global Operations Support
Posted 22 days ago
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Job Description
Our client is a rapidly expanding international firm seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to their global leadership team. This is a fully remote position, allowing you to work from anywhere. You will be instrumental in ensuring the smooth operation of executive functions, managing complex calendars, coordinating international travel arrangements, preparing essential documents, and facilitating seamless communication across different time zones and departments. The ideal candidate possesses exceptional organizational skills, a meticulous attention to detail, and a proven ability to anticipate needs and proactively address challenges. You must be a self-starter, comfortable working independently with minimal supervision, and possess excellent written and verbal communication skills. Proficiency in virtual collaboration tools and a strong command of office productivity software are essential. Responsibilities include:
- Managing and optimizing executive calendars, scheduling meetings, and resolving conflicts across multiple time zones.
- Coordinating and booking complex international and domestic travel, including flights, accommodations, and ground transportation.
- Preparing, editing, and proofreading a variety of documents, presentations, and reports.
- Acting as a primary point of contact for internal and external stakeholders, filtering inquiries and ensuring timely responses.
- Organizing and preparing materials for meetings, including agendas, minutes, and background information.
- Conducting research and compiling data as requested by executives.
- Handling confidential information with the utmost discretion.
- Managing expense reporting and reimbursements.
- Liaising with various departments to gather information and ensure project timelines are met.
- Proactively identifying and resolving logistical issues before they arise.
- Maintaining and organizing digital files and records.
- Assisting with special projects as assigned.
- Proven experience as an Executive Assistant, preferably supporting senior-level executives in a global context.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- Discretion and a high level of professionalism.
- A bachelor's degree or equivalent experience is highly desirable.
- Strong problem-solving abilities and a proactive mindset.
- Must be able to work independently and demonstrate initiative.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - Global Operations
Posted 20 days ago
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Job Description
Our client, a dynamic and rapidly expanding international organization, is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to its executive leadership team. This is a critical role, requiring exceptional organizational skills, discretion, and the ability to manage complex schedules and communications across multiple time zones. As a fully remote employee, you will leverage cutting-edge communication tools to ensure seamless operations and effective support for our executives. Your primary responsibility will be to enhance the productivity and efficiency of the executive team by handling a wide range of administrative and logistical tasks.
Key Responsibilities:
Qualifications:
This is an exciting opportunity for a dedicated administrative professional to contribute to a globally focused organization. If you are a highly motivated individual who thrives in a remote setting and possesses outstanding executive support skills, we encourage you to apply. Your contributions will be vital to the smooth functioning of our executive operations. We are committed to building a diverse team and encourage applications from all backgrounds.
Key Responsibilities:
- Manage and coordinate complex international travel arrangements, including flights, accommodations, and visas.
- Proactively manage executive calendars, scheduling meetings, appointments, and calls, while resolving conflicts.
- Prepare agendas, take minutes, and track action items for meetings.
- Screen and prioritize incoming communications, including emails, calls, and mail, and draft responses as needed.
- Conduct research and prepare reports, presentations, and briefing materials for executive use.
- Organize and manage virtual events, workshops, and team-building activities.
- Handle confidential information with the utmost discretion and professionalism.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Manage expense reporting and reconciliation for the executive team.
- Proactively identify and address administrative challenges before they arise.
- Maintain and organize digital filing systems and databases.
- Provide general administrative support, including document preparation and proofreading.
- Assist with special projects as assigned by the executive team.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior management.
- Exceptional organizational and time-management skills, with the ability to multitask effectively.
- Proficiency in calendar management and scheduling tools (e.g., Google Calendar, Outlook Calendar).
- Strong command of virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills in English.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to work independently with minimal supervision and take initiative.
- Adaptability to changing priorities and ability to thrive in a fast-paced remote environment.
- Experience in international business is a plus.
- A proactive and solutions-oriented mindset.
This is an exciting opportunity for a dedicated administrative professional to contribute to a globally focused organization. If you are a highly motivated individual who thrives in a remote setting and possesses outstanding executive support skills, we encourage you to apply. Your contributions will be vital to the smooth functioning of our executive operations. We are committed to building a diverse team and encourage applications from all backgrounds.
This advertiser has chosen not to accept applicants from your region.
4
Senior Executive Assistant - Global Operations
Posted 22 days ago
Job Viewed
Job Description
Our client, a fast-paced multinational corporation, is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring exceptional self-management and communication skills to excel in a virtual environment. You will be responsible for managing complex calendars, coordinating international travel arrangements, preparing reports and presentations, screening communications, and handling confidential information with the utmost discretion. The ideal candidate will have a keen eye for detail, a proactive approach to problem-solving, and the ability to anticipate the needs of executives. You will act as a key liaison between executives and internal/external stakeholders, ensuring smooth operations and effective communication across different time zones and departments. Strong proficiency in office productivity software, virtual collaboration tools, and excellent written and verbal communication skills are essential. This role requires a high level of professionalism, adaptability, and the ability to multitask effectively while maintaining confidentiality. You will be instrumental in ensuring the efficiency and effectiveness of the executive office, contributing to the overall success of global operations.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, presentations, and reports.
- Screen and prioritize incoming communications, responding as appropriate.
- Organize and manage virtual meetings, including setting up conference calls and distributing agendas.
- Conduct research and gather information as requested.
- Handle confidential and sensitive information with discretion and professionalism.
- Liaise with internal departments and external contacts on behalf of executives.
- Assist with the preparation and follow-up of meeting action items.
- Provide administrative support for special projects as needed.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role, supporting C-level executives.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- High level of discretion and confidentiality.
- Proactive, resourceful, and able to anticipate needs.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Experience working in a remote setting is essential.
- International business experience is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Senior Remote Executive Assistant - Global Operations
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Remote Executive Assistant to provide comprehensive administrative support to senior executives operating globally. This role is entirely remote, requiring exceptional self-management skills and the ability to thrive in a virtual work environment.
Responsibilities:
Qualifications:
This is a crucial role requiring an individual who is not only highly organized but also anticipates needs and proactively contributes to the smooth operation of executive functions in a global, remote-first context. The ideal candidate will be a trusted partner, instrumental in supporting leadership.
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate and prepare materials for virtual and in-person meetings, including agendas, presentations, and minutes, ensuring all necessary documents are distributed in a timely manner.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, managing communication flow and screening calls and emails effectively.
- Proactively identify and resolve potential scheduling conflicts or logistical challenges before they arise.
- Conduct research and gather information on various topics as required by executives.
- Manage and organize digital files and correspondence systems, ensuring efficient retrieval of information.
- Prepare expense reports and manage corporate credit card reconciliation.
- Assist with project management tasks, tracking deadlines, and following up on action items.
- Provide support for virtual event planning and execution.
- Develop and maintain strong working relationships with key internal and external contacts.
- Anticipate the needs of executives and take initiative to streamline workflows and improve efficiency.
- Handle ad-hoc administrative tasks and special projects as assigned.
Qualifications:
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role, preferably supporting C-suite executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced remote setting.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar), virtual meeting platforms (e.g., Zoom, Microsoft Teams), and standard office productivity suites (Microsoft Office 365, Google Workspace).
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy in all correspondence.
- High level of professionalism, integrity, and discretion when handling sensitive information.
- Proactive and resourceful problem-solver, capable of working independently with minimal supervision.
- Adaptability and a positive attitude when faced with changing priorities.
- Experience in managing international schedules and coordinating with individuals across different time zones.
- A strong understanding of business etiquette and professional communication standards.
- Ability to create and maintain efficient digital filing systems.
- A dedicated workspace with reliable high-speed internet access is essential for this remote role.
This is a crucial role requiring an individual who is not only highly organized but also anticipates needs and proactively contributes to the smooth operation of executive functions in a global, remote-first context. The ideal candidate will be a trusted partner, instrumental in supporting leadership.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Senior Executive Assistant - Global Operations
Posted 16 days ago
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Job Description
Our client, a fast-paced and innovative organization, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role that enables seamless global operations and strategic decision-making from a fully remote setting. You will be responsible for managing complex calendars, coordinating international travel arrangements, preparing executive-level reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a sophisticated understanding of executive-level communication and business etiquette. You must be adept at anticipating needs, managing competing priorities, and maintaining absolute confidentiality. Proficiency in a wide range of productivity software, collaborative platforms, and virtual meeting tools is essential. This position requires outstanding communication and interpersonal skills, allowing you to build rapport and effectively liaise with individuals at all levels, from anywhere in the world. You will be instrumental in ensuring that our executives' time is utilized effectively, allowing them to focus on strategic initiatives. This role is conceptually associated with **Nairobi, Nairobi, KE**, but operates entirely remotely, providing maximum flexibility. The ability to multitask, adapt quickly to changing circumstances, and maintain a high level of professionalism in a virtual environment is paramount. You will be a trusted partner, contributing significantly to the smooth functioning of executive operations.
Responsibilities:
Responsibilities:
- Manage and optimize executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate complex international travel logistics, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread executive correspondence, reports, and presentations.
- Serve as a key liaison between executives and internal/external stakeholders.
- Anticipate executive needs and proactively address potential conflicts or issues.
- Manage confidential information with the utmost discretion and security.
- Organize and facilitate virtual meetings and ensure follow-up actions are completed.
- Conduct research and gather information as requested by executives.
- Assist with special projects and initiatives as assigned.
- Maintain organized digital filing systems for easy access to information.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant supporting senior leadership.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Experience with virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- Proactive problem-solving abilities and a keen attention to detail.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant - Global Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering a flexible work environment. You will play a pivotal role in ensuring the smooth and efficient operation of global executive functions. This includes managing complex calendars, coordinating international travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. Exceptional communication skills, discretion, and a proactive approach to problem-solving are essential for success in this demanding role.
Key Responsibilities:
Qualifications:
This remote role provides an excellent opportunity to support executive functions from anywhere, impacting the global operations of our client, which is active in **Thika, Kiambu, KE**.
Key Responsibilities:
- Manage and maintain complex, multi-time zone calendars for senior executives.
- Arrange and coordinate all aspects of domestic and international travel, including flights, accommodation, and visas.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Organize and prepare for executive meetings, including agenda preparation, minute-taking, and action item tracking.
- Screen and prioritize incoming communications, ensuring timely responses.
- Serve as a liaison between executives and other employees, clients, and external partners.
- Handle confidential information with the utmost discretion.
- Manage expense reports and departmental budgets.
- Proactively identify and resolve administrative challenges.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with international travel arrangements and visa processing.
- Strong problem-solving abilities and a proactive mindset.
This remote role provides an excellent opportunity to support executive functions from anywhere, impacting the global operations of our client, which is active in **Thika, Kiambu, KE**.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Manager - Global Operations
Posted 20 days ago
Job Viewed
Job Description
Our client, a multinational corporation with a significant presence in Kenya, is seeking a highly organized and efficient Senior Administrative Manager to oversee administrative functions supporting their global operations. This is a fully remote position, enabling you to manage and streamline administrative processes from your home office.
Responsibilities:
Responsibilities:
- Develop and implement efficient administrative policies and procedures to support global operations.
- Oversee the management of office supplies, equipment, and facilities to ensure a productive work environment.
- Coordinate travel arrangements, meeting schedules, and event logistics for executives and teams.
- Manage vendor relationships and contracts related to administrative services.
- Supervise and mentor a team of administrative staff, ensuring high performance and professional development.
- Manage budgets for administrative departments and track expenses.
- Ensure compliance with company policies and relevant regulations.
- Implement and manage systems for record-keeping, document management, and information flow.
- Act as a key point of contact for internal and external stakeholders regarding administrative matters.
- Contribute to the development and implementation of strategies to improve administrative efficiency and support business objectives.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in administrative management, with a focus on supporting complex organizational structures or global operations.
- Proven experience in managing administrative teams and implementing operational improvements.
- Strong understanding of office management, facilities management, and event planning.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.
- Strong communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
- Experience in managing budgets and vendor contracts.
- Ability to work independently and proactively in a remote environment.
- Must be based in Kenya.
This advertiser has chosen not to accept applicants from your region.
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