2 Executive Administrative Assistant Global Operations Support jobs in whatjobs
Executive Administrative Assistant - Global Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering a flexible work environment. You will play a pivotal role in ensuring the smooth and efficient operation of global executive functions. This includes managing complex calendars, coordinating international travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. Exceptional communication skills, discretion, and a proactive approach to problem-solving are essential for success in this demanding role.
Key Responsibilities:
Qualifications:
This remote role provides an excellent opportunity to support executive functions from anywhere, impacting the global operations of our client, which is active in **Thika, Kiambu, KE**.
Key Responsibilities:
- Manage and maintain complex, multi-time zone calendars for senior executives.
- Arrange and coordinate all aspects of domestic and international travel, including flights, accommodation, and visas.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Organize and prepare for executive meetings, including agenda preparation, minute-taking, and action item tracking.
- Screen and prioritize incoming communications, ensuring timely responses.
- Serve as a liaison between executives and other employees, clients, and external partners.
- Handle confidential information with the utmost discretion.
- Manage expense reports and departmental budgets.
- Proactively identify and resolve administrative challenges.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with international travel arrangements and visa processing.
- Strong problem-solving abilities and a proactive mindset.
This remote role provides an excellent opportunity to support executive functions from anywhere, impacting the global operations of our client, which is active in **Thika, Kiambu, KE**.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant - Global Operations Support
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring exceptional time management and communication skills to ensure the smooth operation of global administrative functions. You will be responsible for managing complex calendars, coordinating travel, preparing reports, and acting as a key point of contact for internal and external stakeholders.
Key responsibilities include:
The ideal candidate will have a proven track record as an Executive Administrative Assistant or in a similar high-level support role. A minimum of 5 years of experience supporting senior-level executives is required. Exceptional organizational and time management skills are paramount, with the ability to multitask and prioritize effectively in a fast-paced remote environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams) is essential. Excellent written and verbal communication skills, with a keen eye for detail and accuracy, are critical. Discretion and a high level of professionalism are required. The ability to work independently and demonstrate initiative is a must. This role is based in Ongata Rongai, Kajiado, KE , but is fully remote.
Key responsibilities include:
- Managing and optimizing complex executive calendars, scheduling meetings, and prioritizing appointments across multiple time zones.
- Coordinating domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Preparing, proofreading, and editing correspondence, reports, presentations, and other documents.
- Acting as a gatekeeper and liaison for the executive team, screening calls, responding to inquiries, and redirecting information as appropriate.
- Organizing and managing virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
- Conducting research and compiling information for executive review.
- Managing expense reports and processing invoices.
- Maintaining confidential files and records with discretion.
- Assisting with special projects and ad-hoc administrative tasks as assigned.
- Anticipating the needs of the executives and proactively addressing them.
- Ensuring efficient communication flow within the organization and with external partners.
The ideal candidate will have a proven track record as an Executive Administrative Assistant or in a similar high-level support role. A minimum of 5 years of experience supporting senior-level executives is required. Exceptional organizational and time management skills are paramount, with the ability to multitask and prioritize effectively in a fast-paced remote environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams) is essential. Excellent written and verbal communication skills, with a keen eye for detail and accuracy, are critical. Discretion and a high level of professionalism are required. The ability to work independently and demonstrate initiative is a must. This role is based in Ongata Rongai, Kajiado, KE , but is fully remote.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Executive administrative assistant global operations support Jobs in Kenya !
1