2 Remote Senior Executive Assistant Global Operations jobs in whatjobs
Remote Senior Executive Assistant - Global Operations
Posted 16 days ago
Job Viewed
Job Description
Our client, a fast-paced and innovative organization, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role that enables seamless global operations and strategic decision-making from a fully remote setting. You will be responsible for managing complex calendars, coordinating international travel arrangements, preparing executive-level reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a sophisticated understanding of executive-level communication and business etiquette. You must be adept at anticipating needs, managing competing priorities, and maintaining absolute confidentiality. Proficiency in a wide range of productivity software, collaborative platforms, and virtual meeting tools is essential. This position requires outstanding communication and interpersonal skills, allowing you to build rapport and effectively liaise with individuals at all levels, from anywhere in the world. You will be instrumental in ensuring that our executives' time is utilized effectively, allowing them to focus on strategic initiatives. This role is conceptually associated with **Nairobi, Nairobi, KE**, but operates entirely remotely, providing maximum flexibility. The ability to multitask, adapt quickly to changing circumstances, and maintain a high level of professionalism in a virtual environment is paramount. You will be a trusted partner, contributing significantly to the smooth functioning of executive operations.
Responsibilities:
Responsibilities:
- Manage and optimize executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate complex international travel logistics, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread executive correspondence, reports, and presentations.
- Serve as a key liaison between executives and internal/external stakeholders.
- Anticipate executive needs and proactively address potential conflicts or issues.
- Manage confidential information with the utmost discretion and security.
- Organize and facilitate virtual meetings and ensure follow-up actions are completed.
- Conduct research and gather information as requested by executives.
- Assist with special projects and initiatives as assigned.
- Maintain organized digital filing systems for easy access to information.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant supporting senior leadership.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Experience with virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- Proactive problem-solving abilities and a keen attention to detail.
This advertiser has chosen not to accept applicants from your region.
0
Remote Senior Executive Assistant - Global Operations
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organization, is seeking an exceptionally organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role requiring impeccable discretion, excellent communication skills, and the ability to manage complex schedules and international logistics. You will be an integral part of ensuring the smooth operation of executive activities, contributing significantly to the company's success. This position is fully remote, offering the flexibility to work from home.
Responsibilities:
Responsibilities:
- Manage and coordinate complex and dynamic calendars for multiple senior executives, including scheduling meetings, appointments, and conference calls across different time zones.
- Arrange and manage international and domestic travel, including flights, accommodations, visas, and ground transportation, ensuring seamless itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Conduct research on various topics as needed and synthesize information for executive review.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and effective communication.
- Organize and prepare materials for board meetings, executive off-sites, and other critical events.
- Manage expense reporting and reimbursement processes for executives.
- Anticipate the needs of executives and proactively address potential issues before they arise.
- Implement and improve administrative processes and systems to enhance efficiency.
- Provide general administrative support, including managing correspondence, answering calls, and maintaining organized digital and physical filing systems.
- Proven experience as an Executive Assistant supporting C-level executives, preferably in a remote capacity.
- Exceptional organizational and time-management skills with the ability to prioritize multiple tasks effectively.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual collaboration platforms (e.g., Zoom, Microsoft Teams).
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Demonstrated ability to handle confidential information with the utmost integrity and discretion.
- Strong problem-solving skills and a proactive, resourceful approach to challenges.
- Ability to work independently, anticipate needs, and take initiative in a remote setting.
- Experience with international travel arrangements and visa processes is highly desirable.
- A professional and polished demeanor, with excellent interpersonal skills.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Remote senior executive assistant global operations Jobs in Kenya !
1