2,069 Executive Assistant To The Ceo Remote jobs in Kenya
Executive Assistant to CEO (Remote)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a critical, fully remote position that requires exceptional administrative skills, impeccable communication, and the ability to manage complex schedules and priorities with utmost efficiency. The ideal candidate will serve as the primary point of contact for the CEO, managing correspondence, coordinating meetings, and ensuring seamless execution of daily operations. You will be responsible for managing the CEO's calendar, scheduling appointments, arranging travel, and preparing meeting materials and agendas. Proactive anticipation of the CEO's needs and the ability to manage multiple tasks simultaneously are essential. This role involves extensive interaction with internal stakeholders, external partners, and clients, requiring a polished and professional demeanor. Key responsibilities include preparing reports, presentations, and other documentation, conducting research on various topics as needed, and handling confidential information with the highest level of discretion. You will also be responsible for managing expense reports and ensuring timely submission. The ability to adapt to changing priorities and work independently in a remote setting is crucial. Strong technological proficiency, including expertise in standard office software and virtual collaboration tools, is a must. We are looking for a strategic partner who can anticipate challenges, offer solutions, and contribute to the overall effectiveness of the CEO's office. If you are a highly motivated and detail-oriented professional with a passion for providing elite-level administrative support in a remote capacity, we encourage you to apply. Your commitment to excellence and proactive approach will be highly valued.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize the CEO's complex calendar and schedule.
- Coordinate and arrange internal and external meetings, including virtual ones.
- Prepare meeting agendas, materials, and take minutes as required.
- Manage all incoming and outgoing correspondence, prioritizing and responding as appropriate.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare reports, presentations, and other documents for the CEO.
- Conduct research and gather information on various projects and topics.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reports and ensure timely submission.
- Anticipate the CEO's needs and proactively address potential issues.
- Serve as a primary point of contact for internal and external stakeholders.
- Maintain organized electronic and physical filing systems.
- Liaise with other departments to facilitate communication and project coordination.
- Provide support for special projects and initiatives as assigned.
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Proven experience supporting executives in a fully remote capacity.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, Slack).
- High level of discretion and confidentiality.
- Proactive problem-solving abilities and attention to detail.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience in preparing professional presentations and reports.
- A strong sense of initiative and the ability to work independently.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant to CEO - Remote
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to their Chief Executive Officer (CEO) in a fully remote capacity. This pivotal role requires exceptional discretion, communication skills, and the ability to manage complex schedules and priorities for a fast-paced executive. The successful candidate will be adept at handling sensitive information, anticipating needs, and ensuring the smooth operation of the CEO's office from a remote setting. This position offers the flexibility to work from anywhere within Kenya.
Responsibilities:
Responsibilities:
- Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail, coordinating across multiple time zones.
- Prepare and edit correspondence, communications, presentations, and other documents as directed by the CEO.
- Conduct research on various topics as assigned, preparing concise summaries and reports.
- Act as a gatekeeper and liaison between the CEO and internal/external stakeholders, managing communications effectively and professionally.
- Organize and prepare agendas for executive meetings, including compiling necessary materials and taking minutes when required.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Proactively identify and resolve potential conflicts or issues before they escalate.
- Manage special projects and initiatives as delegated by the CEO.
- Ensure seamless remote work operations by coordinating with IT and other support functions.
- Maintain and improve filing systems, ensuring easy access to information.
- Coordinate with other administrative staff to ensure comprehensive office support.
- Anticipate the needs of the CEO and provide proactive support to enhance their effectiveness.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives in a remote or hybrid environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a strong command of English grammar and a professional demeanor.
- High level of discretion, judgment, and problem-solving ability.
- Ability to work independently, take initiative, and adapt to changing priorities in a remote setting.
- Experience with travel booking and expense reporting.
- A proactive and service-oriented attitude.
- Proven ability to handle confidential information with integrity.
This advertiser has chosen not to accept applicants from your region.
1
Executive Assistant to CEO - Remote Operations
Posted 21 days ago
Job Viewed
Job Description
Our client, a dynamic and growing enterprise, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to their Chief Executive Officer (CEO) in a fully remote capacity. This position requires exceptional administrative, communication, and time-management skills, coupled with the ability to anticipate needs and manage complex schedules with discretion and efficiency. You will be the primary point of contact for internal and external stakeholders, managing communications, coordinating meetings, and handling travel arrangements with precision. Your responsibilities will include calendar management, preparing correspondence, reports, and presentations, and conducting research as needed.
The ideal candidate is a master of organization and possesses a strong command of modern office technologies and remote collaboration tools. You must be adept at multitasking, prioritizing effectively, and maintaining confidentiality in all matters. This is a remote role, so excellent virtual communication and self-discipline are essential for success. You will be expected to act as a gatekeeper, efficiently managing the CEO’s time and prioritizing requests. Experience in handling sensitive information and working under pressure with a positive attitude is crucial. The ability to work proactively, take initiative, and provide seamless support to a senior executive in a fast-paced environment is paramount. You will also be responsible for managing administrative projects and contributing to the smooth operation of the executive office.
Responsibilities:
The ideal candidate is a master of organization and possesses a strong command of modern office technologies and remote collaboration tools. You must be adept at multitasking, prioritizing effectively, and maintaining confidentiality in all matters. This is a remote role, so excellent virtual communication and self-discipline are essential for success. You will be expected to act as a gatekeeper, efficiently managing the CEO’s time and prioritizing requests. Experience in handling sensitive information and working under pressure with a positive attitude is crucial. The ability to work proactively, take initiative, and provide seamless support to a senior executive in a fast-paced environment is paramount. You will also be responsible for managing administrative projects and contributing to the smooth operation of the executive office.
Responsibilities:
- Manage and maintain the CEO's complex calendar, scheduling meetings and appointments with precision.
- Coordinate and arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare correspondence, memos, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between the CEO and internal/external stakeholders.
- Conduct research and compile data for various projects and meetings.
- Manage administrative tasks, such as expense reporting and invoice processing.
- Organize and maintain filing systems, both physical and digital.
- Anticipate the needs of the CEO and proactively address them.
- Maintain strict confidentiality regarding all company and personal information.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and proactively in a remote environment.
- Strong problem-solving abilities and attention to detail.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant to CEO - Remote Operations
Posted 1 day ago
Job Viewed
Job Description
Our client, a rapidly growing tech firm, is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a pivotal fully remote role, requiring exceptional administrative and communication skills.
You will be responsible for managing the CEO's demanding schedule, coordinating complex domestic and international travel, preparing correspondence and reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess a keen eye for detail, the ability to anticipate needs, and a professional demeanor that reflects positively on the executive office.
Responsibilities:
You will be responsible for managing the CEO's demanding schedule, coordinating complex domestic and international travel, preparing correspondence and reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess a keen eye for detail, the ability to anticipate needs, and a professional demeanor that reflects positively on the executive office.
Responsibilities:
- Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and conference calls with meticulous attention to detail.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding or redirecting as appropriate.
- Arrange complex travel itineraries, including flights, accommodation, visas, and ground transportation, ensuring seamless logistics.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Conduct research and compile information for various projects and meetings.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Liaise with senior executives, board members, employees, and external partners on behalf of the CEO.
- Organize and prepare agendas for board meetings and executive team gatherings, ensuring all necessary materials are distributed in advance.
- Manage expense reports and corporate credit card reconciliation for the CEO.
- Anticipate potential issues and proactively address them to ensure the CEO's time is utilized efficiently.
- Act as a gatekeeper, managing access to the CEO and ensuring their priorities are met.
- Maintain organized electronic and physical filing systems.
- Assist with special projects and events as assigned.
- Provide backup support to other members of the executive administrative team when needed.
- Ensure all tasks are completed accurately and on time, often under tight deadlines.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 7 years of experience providing high-level administrative support to C-suite executives, preferably in a fast-paced environment.
- Exceptional organizational and time-management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
- Discretion and a strong understanding of confidentiality are paramount.
- Proactive and resourceful, with a proven ability to work independently and take initiative.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Ability to adapt to changing priorities and maintain composure under pressure.
- Professional and polished demeanor.
- Must be legally eligible to work in Kenya and equipped for a fully remote work setup.
This advertiser has chosen not to accept applicants from your region.
3
Executive Assistant to CEO - Remote Support
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive remote support to their Chief Executive Officer. This is a critical, fully remote role where you will manage a wide range of administrative and logistical tasks, enabling the CEO to focus on strategic initiatives. You will act as a key gatekeeper, ensuring seamless communication and efficient operations. Exceptional organizational skills, meticulous attention to detail, and a high degree of professionalism are paramount for success in this position.
Responsibilities:
Qualifications:
This is an outstanding opportunity to become an indispensable part of the executive team, working remotely and contributing directly to the success of a leading organization. Our client provides a supportive remote work environment and values the contributions of its executive support staff. If you are a highly organized and motivated administrative professional seeking a challenging and rewarding remote role, we encourage you to apply. Join us and play a vital role in streamlining executive operations from anywhere.
Responsibilities:
- Manage and maintain the CEO's calendar, scheduling meetings, appointments, and travel.
- Arrange complex domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate logistics for virtual meetings and team events.
- Conduct research on various topics as requested by the CEO.
- Manage and organize digital files and records.
- Handle confidential information with the utmost discretion.
- Anticipate needs and proactively address potential issues.
- Act as a liaison between the CEO and internal/external stakeholders.
- Manage expense reporting and processing.
- Assist with special projects as assigned.
- Develop and maintain effective working relationships across the organization.
Qualifications:
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- Discretion and confidentiality are essential.
- Proactive problem-solving abilities and resourcefulness.
- A professional demeanor and strong interpersonal skills.
- Ability to work independently with minimal supervision.
- Experience with travel arrangements and expense management.
- A Bachelor's degree is preferred, but equivalent experience will be considered.
This is an outstanding opportunity to become an indispensable part of the executive team, working remotely and contributing directly to the success of a leading organization. Our client provides a supportive remote work environment and values the contributions of its executive support staff. If you are a highly organized and motivated administrative professional seeking a challenging and rewarding remote role, we encourage you to apply. Join us and play a vital role in streamlining executive operations from anywhere.
This advertiser has chosen not to accept applicants from your region.
4
Executive Assistant to the CEO - Remote
Posted 21 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and experienced Executive Assistant to provide comprehensive remote support to their Chief Executive Officer. This is a critical role within our fully remote organization, requiring exceptional discretion, time management, and communication skills. You will manage complex calendars, coordinate domestic and international travel, prepare confidential reports and presentations, and act as a gatekeeper and liaison between the CEO and internal/external stakeholders. The ideal candidate thrives in a fast-paced environment, anticipates needs, and excels at problem-solving independently, all while working effectively from a home office.
Responsibilities:
Responsibilities:
- Manage and optimize the CEO's complex calendar, scheduling meetings, appointments, and calls with precision.
- Arrange detailed domestic and international travel plans, including flights, accommodations, and itineraries, ensuring seamless transitions.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
- Conduct research and compile data for various reports, projects, and meetings.
- Screen and prioritize incoming communications, handling inquiries efficiently and professionally.
- Act as a liaison between the CEO and other executives, employees, clients, and external partners.
- Anticipate potential issues and proactively address them to ensure the CEO's schedule runs smoothly.
- Organize and manage event planning for virtual and in-person meetings as needed.
- Maintain a high level of confidentiality and exercise sound judgment in handling sensitive information.
- Manage expense reporting and other administrative tasks as required.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
- Exceptional organizational and time-management skills, with a keen eye for detail.
- Excellent written and verbal communication abilities.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook) and MS Office Suite.
- Ability to multitask, prioritize, and adapt to changing demands in a remote setting.
- High level of discretion and confidentiality.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Experience with virtual meeting platforms (Zoom, Teams) is essential.
- A proactive approach and the ability to anticipate needs.
- Bachelor's degree in a relevant field is preferred.
This advertiser has chosen not to accept applicants from your region.
5
Executive Assistant to CEO - Fully Remote
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a fully remote position, offering a unique opportunity to manage the executive's demanding schedule and complex logistical needs from anywhere. You will be responsible for managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (virtual and in-person), preparing correspondence, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional organizational and time-management skills, with a keen eye for detail and the ability to anticipate needs. Strong proficiency in virtual collaboration tools, project management software, and standard office suites is essential. You must be an excellent communicator, both written and verbal, and adept at interacting professionally with internal teams, external partners, and stakeholders at all levels. This role requires a high degree of self-motivation, resourcefulness, and the ability to work independently while maintaining strong connections with the executive and the wider organization. Proactive problem-solving and the ability to multitask effectively in a fast-paced environment are critical. You will play a vital role in ensuring the CEO's efficiency and effectiveness, allowing them to focus on strategic priorities. This is an excellent opportunity for a seasoned administrative professional looking for a challenging and rewarding remote role. The successful candidate will demonstrate unwavering professionalism, a positive attitude, and a commitment to providing exceptional support. Confidentiality and integrity are paramount. Experience supporting C-suite executives in a remote setting is highly desirable. Your ability to manage diverse tasks, from routine administrative duties to complex project coordination, will be key to your success.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Executive Assistant to the CEO (Remote)
Posted 21 days ago
Job Viewed
Job Description
Our client seeks a highly organized, proactive, and confidential Senior Executive Assistant to provide comprehensive remote support to their Chief Executive Officer. This pivotal role demands exceptional administrative acumen, discretion, and the ability to anticipate needs and manage complex schedules with precision. You will be responsible for managing the CEO's calendar, coordinating domestic and international travel arrangements, preparing meeting materials, and taking minutes. Extensive experience in executive support, particularly in a remote setting, is essential. The ideal candidate will possess superior communication skills, both written and verbal, and a strong command of office productivity software. Key duties include handling correspondence, managing expense reports, conducting research, and acting as a liaison between the CEO and other executives, clients, and external stakeholders. You will be adept at prioritizing tasks, managing multiple projects simultaneously, and maintaining a high level of professionalism and discretion at all times. This is a remote position, requiring self-discipline, excellent time management, and the ability to work independently with minimal supervision. A proactive approach to problem-solving and a keen eye for detail are paramount. We are looking for an individual who can operate at a high level, understanding the strategic objectives of the organization and supporting the CEO in achieving them. Experience with CRM systems and project management tools is a plus. This role is critical for ensuring the smooth and efficient operation of the CEO's office and will support executive functions related to operations in **Ruiru, Kiambu, KE**, and beyond, all managed remotely.
This advertiser has chosen not to accept applicants from your region.
7
Senior Executive Assistant to CEO, Remote Operations Support
Posted 10 days ago
Job Viewed
Job Description
Our client, a fast-paced technology startup, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their Chief Executive Officer (CEO). This position requires exceptional organizational skills, a high degree of professionalism, and the ability to anticipate needs and manage complex schedules with discretion. You will be the right-hand person to the CEO, managing their calendar, coordinating meetings, preparing documents, and handling sensitive information with utmost confidentiality. The ideal candidate is a master of multitasking, possesses excellent communication skills, and is proficient in a variety of remote work tools and platforms.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain the CEO's complex and dynamic calendar, including scheduling internal and external meetings, appointments, and travel.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Conduct research on various topics as needed to support the CEO's initiatives and decision-making.
- Act as a gatekeeper, screening calls, emails, and visitors, and prioritizing communications.
- Organize and manage virtual meetings, including setting up video conferencing, distributing agendas, and taking minutes.
- Handle confidential information with the highest level of discretion and professionalism.
- Liaise with internal departments and external stakeholders on behalf of the CEO.
- Assist with personal tasks and errands as requested by the CEO, maintaining confidentiality.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Manage expense reports and reimbursements for the CEO.
- Maintain an organized system for filing and retrieving important documents and information.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably to C-suite executives in a remote or hybrid setting.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with video conferencing tools such as Zoom, Google Meet, or Microsoft Teams.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Strong written and verbal communication skills, with excellent attention to detail.
- Ability to work independently, exercise good judgment, and maintain confidentiality.
- Proactive and resourceful approach to problem-solving.
- Experience in a tech startup or fast-paced environment is a plus.
- Adaptability to changing priorities and a willingness to take on new challenges.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant - Virtual Support
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive virtual support to senior leadership. This fully remote position offers the flexibility to manage administrative tasks and schedules from any location. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, handling correspondence, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong command of office productivity software (e.g., Microsoft Office Suite, Google Workspace). Proficiency in virtual communication and collaboration tools (e.g., Zoom, Slack, Trello) is essential. You should have excellent written and verbal communication skills, a professional demeanor, and the ability to handle confidential information with discretion. This role requires a proactive problem-solver who can anticipate needs and manage multiple priorities effectively in a fast-paced, remote environment. You will play a crucial role in ensuring the smooth and efficient operation of executive functions. Join a dynamic team and contribute to the success of our client by providing top-tier remote administrative support, conceptually linked to Malindi, Kilifi, KE .
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding as appropriate.
- Organize and manage virtual meetings, including setting up conference calls and distributing materials.
- Conduct research and compile data for various projects and initiatives.
- Maintain organized electronic and physical filing systems.
- Handle confidential information with the utmost discretion.
- Serve as a liaison between executives and internal/external parties.
- Proactively identify and resolve administrative issues.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Teams) and project management tools.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently and proactively in a remote setting.
This advertiser has chosen not to accept applicants from your region.
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