4 Executive Assistant To Ceo Remote Operations jobs in whatjobs
Executive Assistant to CEO - Remote Operations
Posted 21 days ago
Job Viewed
Job Description
Our client, a dynamic and growing enterprise, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to their Chief Executive Officer (CEO) in a fully remote capacity. This position requires exceptional administrative, communication, and time-management skills, coupled with the ability to anticipate needs and manage complex schedules with discretion and efficiency. You will be the primary point of contact for internal and external stakeholders, managing communications, coordinating meetings, and handling travel arrangements with precision. Your responsibilities will include calendar management, preparing correspondence, reports, and presentations, and conducting research as needed.
The ideal candidate is a master of organization and possesses a strong command of modern office technologies and remote collaboration tools. You must be adept at multitasking, prioritizing effectively, and maintaining confidentiality in all matters. This is a remote role, so excellent virtual communication and self-discipline are essential for success. You will be expected to act as a gatekeeper, efficiently managing the CEO’s time and prioritizing requests. Experience in handling sensitive information and working under pressure with a positive attitude is crucial. The ability to work proactively, take initiative, and provide seamless support to a senior executive in a fast-paced environment is paramount. You will also be responsible for managing administrative projects and contributing to the smooth operation of the executive office.
Responsibilities:
The ideal candidate is a master of organization and possesses a strong command of modern office technologies and remote collaboration tools. You must be adept at multitasking, prioritizing effectively, and maintaining confidentiality in all matters. This is a remote role, so excellent virtual communication and self-discipline are essential for success. You will be expected to act as a gatekeeper, efficiently managing the CEO’s time and prioritizing requests. Experience in handling sensitive information and working under pressure with a positive attitude is crucial. The ability to work proactively, take initiative, and provide seamless support to a senior executive in a fast-paced environment is paramount. You will also be responsible for managing administrative projects and contributing to the smooth operation of the executive office.
Responsibilities:
- Manage and maintain the CEO's complex calendar, scheduling meetings and appointments with precision.
- Coordinate and arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare correspondence, memos, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between the CEO and internal/external stakeholders.
- Conduct research and compile data for various projects and meetings.
- Manage administrative tasks, such as expense reporting and invoice processing.
- Organize and maintain filing systems, both physical and digital.
- Anticipate the needs of the CEO and proactively address them.
- Maintain strict confidentiality regarding all company and personal information.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and proactively in a remote environment.
- Strong problem-solving abilities and attention to detail.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant to CEO, Remote Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to the CEO in a fully remote capacity. This role is pivotal in ensuring the seamless operation of the CEO's office and facilitating efficient communication and workflow. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (when necessary for essential meetings), and preparing agendas and meeting materials. Your duties will include screening calls and emails, handling correspondence, preparing reports and presentations, and conducting research as needed. The ideal candidate will possess exceptional administrative skills, outstanding attention to detail, and a high level of professionalism. Proficiency in office productivity suites and virtual collaboration tools is essential. You must be adept at prioritizing tasks, anticipating needs, and maintaining strict confidentiality. Experience supporting senior executives in a remote environment is highly desirable. This is an excellent opportunity for a dedicated and resourceful administrative professional to play a key role in supporting executive leadership and contributing to the smooth functioning of a remote-first organization. You will act as a trusted gatekeeper and facilitator, ensuring the CEO's time is optimized. We are committed to creating an inclusive and supportive remote work environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain the CEO's complex calendar and schedule appointments.
- Coordinate and prepare for internal and external meetings.
- Handle all forms of correspondence, including emails and phone calls, with professionalism.
- Prepare reports, presentations, and other documents as required.
- Arrange domestic and international travel logistics (if applicable).
- Conduct research and gather information for the CEO.
- Maintain confidentiality and handle sensitive information with discretion.
- Serve as a primary point of contact for internal and external stakeholders.
- Assist with special projects as assigned.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
- Proven experience working in a remote administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize effectively.
- Discretion and a high level of professionalism are essential.
- Familiarity with virtual meeting platforms (Zoom, Teams, etc.).
This advertiser has chosen not to accept applicants from your region.
1
Executive Assistant to CEO - Remote Operations
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their Chief Executive Officer in a fully remote capacity. This role requires exceptional communication, time management, and multitasking skills. The ideal candidate will be a master of digital organization, adept at managing complex calendars, coordinating virtual meetings, preparing presentations, and handling confidential information with the utmost discretion. You will be the central point of contact for various internal and external stakeholders, ensuring smooth operational flow and efficient communication.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain the CEO's complex calendar, scheduling appointments, meetings, and travel arrangements (virtual and otherwise).
- Prepare agendas, take minutes, and track action items for executive meetings.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Conduct research on various topics as requested by the CEO, synthesizing information into concise summaries.
- Act as a gatekeeper and liaison between the CEO and internal/external parties, handling inquiries professionally and efficiently.
- Organize and coordinate virtual team events and meetings, ensuring all participants have the necessary information and access.
- Manage expense reporting and assist with budget tracking for the executive office.
- Handle sensitive and confidential information with the highest level of integrity and discretion.
- Proactively identify opportunities to improve operational efficiency and streamline executive workflows.
- Maintain digital filing systems and ensure easy retrieval of important documents.
This advertiser has chosen not to accept applicants from your region.
2
Executive Assistant to CEO, Remote Operations
Posted 5 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer in a fully remote capacity. This role is pivotal in ensuring the smooth and efficient operation of the CEO's office and enabling them to focus on strategic priorities. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, and coordinating international travel arrangements, including flights, accommodation, and itineraries. Your core duties will include preparing reports, presentations, and correspondence, often requiring research and information gathering. You will act as a primary point of contact, screening calls, managing emails, and responding to inquiries on behalf of the CEO. Proactive anticipation of needs and meticulous attention to detail are paramount. This position requires exceptional communication and interpersonal skills to effectively liaunt with internal teams, external partners, and clients. You will manage confidential information with the utmost discretion and professionalism. Experience with virtual collaboration tools, project management software, and standard office suites is essential. The ideal candidate will possess a proven track record of supporting C-level executives in a remote setting, demonstrating exceptional time management, problem-solving abilities, and a resourceful approach to challenges. This is a unique opportunity to become an integral part of a dynamic leadership team while working from the convenience of your home office.
This advertiser has chosen not to accept applicants from your region.
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