2,469 Administrative Assistant Executive Support jobs in Kenya
Executive Administrative Assistant - Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant - Executive Support Specialist
Posted 20 days ago
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Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Proficiency in various office software and virtual collaboration tools is essential. This is a fully remote position, requiring a high degree of self-motivation, autonomy, and the ability to manage multiple tasks effectively in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Conduct research and compile data for various projects and reports.
- Manage expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support as needed, including document formatting and data entry.
- Anticipate the needs of executives and proactively address them.
- Ensure efficient workflow and seamless communication across virtual platforms.
- Maintain a professional and positive demeanor at all times.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to handle sensitive information with complete confidentiality.
- Proactive and resourceful, with the ability to work independently and take initiative.
- Strong problem-solving skills and adaptability.
- Professional and courteous demeanor.
- Previous experience in a remote work setting is highly preferred.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote setting. This role is essential for ensuring the smooth day-to-day operations of our senior leadership team. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing meeting materials. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You must be proficient in a range of office software and communication tools, and capable of handling sensitive information with discretion and professionalism. This is a remote-first position, requiring excellent written and verbal communication skills, as well as the ability to anticipate needs and proactively address challenges. Your responsibilities will include managing correspondence, organizing digital files, and assisting with various administrative projects. You will serve as a key point of contact for internal and external stakeholders, ensuring clear and timely communication. We are looking for a reliable and efficient individual who can provide exceptional support to our executives, enabling them to focus on strategic priorities. The ability to work independently, manage your time effectively, and maintain a high level of productivity in a remote environment is paramount. This role offers the opportunity to contribute to a dynamic organization while enjoying the flexibility of working from home. You will play a vital role in ensuring the efficiency and effectiveness of our leadership team.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, including scheduling meetings and appointments.
- Arrange and coordinate domestic and international travel logistics for executives.
- Prepare meeting agendas, take minutes, and distribute meeting notes.
- Manage and organize digital filing systems and document management.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Assist with expense reporting and budget tracking for executive support.
- Prepare presentations, reports, and other documents as required.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate executive needs and proactively provide support.
- Manage special administrative projects as assigned.
- Maintain confidentiality and exercise discretion in all matters.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage deadlines effectively.
- Discretion and professionalism in handling confidential information.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Ability to work independently and maintain productivity in a remote setting.
This advertiser has chosen not to accept applicants from your region.
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Virtual Administrative Assistant - Executive Support
Posted 8 days ago
Job Viewed
Job Description
Our client, a fast-paced consulting firm, is seeking a highly organized and proactive Virtual Administrative Assistant to provide comprehensive executive support to their senior leadership team. This is a fully remote position, ideal for an experienced administrative professional who thrives in an independent work environment and excels at managing complex schedules and communication. As a remote-first organization, we value efficiency, discretion, and excellent virtual communication skills. The successful candidate will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing documents, and handling correspondence with a high degree of professionalism. You will be a key point of contact for executives and will play a crucial role in ensuring the smooth operation of their daily activities. This role is based in **Embu, Embu, KE**, but you will work entirely from your home office.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling appointments, meetings, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Conduct research and gather information as needed to support executive projects and initiatives.
- Assist with expense reporting and budget tracking.
- Organize and maintain digital filing systems, ensuring confidentiality and easy retrieval of information.
- Act as a liaison between executives and internal/external stakeholders.
- Handle ad-hoc administrative tasks and projects as assigned.
- Proactively identify and address potential scheduling conflicts or administrative issues.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in using virtual collaboration tools, calendar management software (e.g., Google Calendar, Outlook Calendar), and MS Office Suite or Google Workspace.
- Excellent written and verbal communication skills, with strong attention to detail.
- High level of discretion and confidentiality.
- Ability to work independently, anticipate needs, and take initiative in a remote setting.
- Experience with travel booking and expense management systems.
- Professional demeanor and strong interpersonal skills.
- A reliable internet connection and a dedicated home office space.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Assistant, Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client, a fast-growing international non-profit organization dedicated to community development, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering you the flexibility to work from home anywhere in Kenya, supporting key personnel based remotely but with ties to operations in **Kitale, Trans-Nzoia, KE**. You will be instrumental in ensuring the smooth day-to-day operations of the executives you support, managing their schedules, correspondence, travel arrangements, and various administrative tasks with utmost discretion and efficiency. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and a commitment to supporting impactful work.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and conference calls for executives, ensuring optimal time utilization.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications (emails, phone calls), responding independently when appropriate.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
- Prepare meeting agendas, take minutes, and track action items from meetings.
- Assist with the preparation of budgets, expense reports, and invoices.
- Conduct research and compile information for various projects and presentations.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Manage office supplies and equipment, coordinating with vendors for procurement and maintenance.
- Handle confidential information with the utmost discretion and professionalism.
- Provide logistical support for events, workshops, and conferences.
- Anticipate the needs of the executives and proactively address them.
- Stay updated on organizational policies and procedures.
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience providing high-level administrative support, preferably supporting senior executives or in a fast-paced office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Microsoft Teams).
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and confidentiality.
- Experience with travel arrangements and expense management.
- Proactive problem-solving abilities and a resourceful approach to tasks.
- Ability to work independently and collaboratively in a remote team setting.
- Experience supporting international organizations or non-profits is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant - Executive Support
Posted 22 days ago
Job Viewed
Job Description
Our client, a reputable financial services firm based in the bustling city of Nairobi, Nairobi, KE , is seeking a highly organized and proactive Administrative Assistant to provide executive support. This is a full-time, hybrid position, blending remote work flexibility with essential in-office collaboration. As an Administrative Assistant, you will be instrumental in ensuring the smooth operation of executive functions, managing complex schedules, coordinating meetings, and preparing essential documents. Your responsibilities will include gatekeeping communications, managing correspondence, making travel arrangements, and maintaining confidential records with utmost discretion. You will also be responsible for organizing and preparing for board meetings, internal staff meetings, and client presentations, which may involve preparing agendas, taking minutes, and following up on action items. A key aspect of this role involves liaising with internal departments and external stakeholders, requiring excellent interpersonal and professional communication skills. Proficiency in office productivity software, including word processing, spreadsheets, and presentation software, is a must. The ideal candidate will possess a keen eye for detail, exceptional organizational abilities, and the capacity to multitask effectively in a fast-paced environment. Prior experience in an administrative support role, preferably supporting senior management, is highly preferred. A proactive approach to problem-solving and the ability to anticipate needs are essential qualities we are looking for. This role offers a fantastic opportunity to gain exposure to executive-level operations within a dynamic industry, contributing to the success of key decision-makers.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant - Executive Support (Remote)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support to their leadership team, operating entirely remotely. This role is crucial for ensuring the smooth and efficient day-to-day operations of senior executives, managing their schedules, communications, and administrative tasks. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong understanding of business etiquette and professionalism. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing agendas and minutes for executive meetings. This position requires a high level of discretion and confidentiality, as you will be handling sensitive information. The Senior Administrative Assistant will also be responsible for managing correspondence, screening calls, preparing reports and presentations, and conducting research as needed. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) is essential, along with strong communication and interpersonal skills to interact effectively with internal teams, external partners, and clients. This role is fully remote, requiring excellent time management, problem-solving abilities, and the capacity to work autonomously with minimal supervision. You will serve as a key point of contact and facilitator for executive-level activities, ensuring that executives can focus on strategic priorities. This is an excellent opportunity to support high-level decision-makers, contribute to organizational efficiency, and grow within a supportive remote work environment. Proactive anticipation of needs and a solutions-oriented mindset are highly valued.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule meetings for senior executives across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Manage correspondence, including email, phone calls, and mail, ensuring timely responses.
- Prepare reports, presentations, and other documents as required.
- Conduct research and gather information for executive projects and initiatives.
- Handle confidential and sensitive information with the utmost discretion.
- Serve as a liaison between executives and internal/external stakeholders.
- Manage office supplies and administrative processes for the remote executive team.
- Anticipate executive needs and proactively address them.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or similar role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- High level of discretion, professionalism, and confidentiality.
- Experience working effectively in a remote administrative role.
- Strong problem-solving abilities and a proactive approach.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Senior Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly proficient and experienced Remote Senior Administrative Assistant to provide comprehensive executive support to senior leadership. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage complex schedules and communications independently. You will be responsible for a wide range of administrative duties, including calendar management, travel arrangements, meeting coordination, document preparation, and managing correspondence. The ideal candidate will be proactive, detail-oriented, and adept at anticipating the needs of busy executives. A strong command of office technologies and excellent interpersonal skills are essential for success in this role. This is an excellent opportunity to contribute to the efficiency and effectiveness of senior management in a flexible, remote work environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex calendars and schedules for multiple executives, prioritizing appointments and resolving conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and coordinate meetings, conferences, and events, including preparing agendas, distributing materials, and taking minutes.
- Screen and manage incoming communications, including emails and phone calls, redirecting as appropriate.
- Conduct research and gather information as needed for executive projects and decision-making.
- Maintain confidential files and records with utmost discretion.
- Anticipate the needs of executives and proactively address potential issues.
- Manage expense reporting and reimbursement processes.
- Liaise with internal departments and external contacts on behalf of executives.
- Assist with ad-hoc projects and tasks as assigned.
- Ensure smooth operation of remote office technology and troubleshoot basic issues.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably in a remote capacity.
- Proven ability to manage multiple calendars and complex travel arrangements efficiently.
- Excellent proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Exceptional organizational skills and meticulous attention to detail.
- Strong written and verbal communication skills, with a professional demeanor.
- Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
- Proactive, self-starter attitude with the ability to work independently and manage time effectively.
- Demonstrated ability to adapt to changing priorities and work under pressure.
- Experience with expense management software is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Office Administrator and Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of daily administrative functions and providing dedicated support to senior executives. You will be responsible for a wide range of tasks, including managing calendars, coordinating meetings, handling correspondence, and maintaining office systems. This is a fully remote position, offering the flexibility to manage your work environment while ensuring high levels of productivity and professionalism.
The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You should be proficient in various office software and comfortable working independently with minimal supervision. Excellent communication and interpersonal skills are crucial for interacting with internal teams, external partners, and clients. We are looking for a reliable, adaptable, and proactive individual who can anticipate needs and provide proactive solutions.
Key Responsibilities:
The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You should be proficient in various office software and comfortable working independently with minimal supervision. Excellent communication and interpersonal skills are crucial for interacting with internal teams, external partners, and clients. We are looking for a reliable, adaptable, and proactive individual who can anticipate needs and provide proactive solutions.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Organize and maintain digital and physical filing systems.
- Assist with budget management, expense tracking, and invoice processing.
- Order and manage office supplies and equipment.
- Provide general administrative support to the team as needed.
- Ensure efficient operation of office equipment and systems.
- Act as a point of contact for internal and external inquiries.
- Assist with event planning and coordination.
- Perform other administrative duties as assigned.
- Proven experience as an Office Administrator, Executive Assistant, or similar administrative role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask, prioritize, and manage workload effectively in a remote environment.
- Proactive attitude and ability to anticipate needs.
- Discretion and confidentiality in handling sensitive information.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Reliable internet connection and a dedicated workspace.
This advertiser has chosen not to accept applicants from your region.
8
Office Administrator & Executive Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client, a growing professional services firm, is seeking a highly organized and proactive Office Administrator & Executive Assistant to manage administrative operations and provide high-level support to senior leadership in **Kitale, Trans-Nzoia, KE**. This hybrid role offers a blend of in-office responsibilities to foster collaboration and remote flexibility for focused tasks, ensuring a dynamic and efficient work environment.
As the Office Administrator & Executive Assistant, you will be the backbone of our client's daily operations. Your responsibilities will encompass a wide range of administrative duties, including managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and ensuring the smooth running of the office environment. You will also provide direct support to executives, including preparing reports, managing travel arrangements, and acting as a primary point of contact for internal and external stakeholders. Exceptional organizational skills, discretion, and a proactive approach are essential for success in this role.
Key responsibilities include:
As the Office Administrator & Executive Assistant, you will be the backbone of our client's daily operations. Your responsibilities will encompass a wide range of administrative duties, including managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and ensuring the smooth running of the office environment. You will also provide direct support to executives, including preparing reports, managing travel arrangements, and acting as a primary point of contact for internal and external stakeholders. Exceptional organizational skills, discretion, and a proactive approach are essential for success in this role.
Key responsibilities include:
- Managing executive calendars, scheduling appointments, and coordinating meetings.
- Handling incoming and outgoing correspondence, including emails and phone calls.
- Preparing reports, presentations, and other documents for executive review.
- Organizing and managing travel arrangements, including flights, accommodation, and itineraries.
- Maintaining office supplies inventory and managing procurement processes.
- Ensuring the office environment is organized, tidy, and functional.
- Acting as a liaison between executives and other departments or external parties.
- Handling confidential information with the utmost discretion.
- Assisting with event planning and coordination for internal and external functions.
- Implementing and refining administrative procedures to enhance efficiency.
- Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with calendar management and travel coordination.
- Proactive problem-solving abilities.
- Familiarity with office management procedures.
- Adept at working both independently and collaboratively within a team.
This advertiser has chosen not to accept applicants from your region.
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