7 Remote Senior Administrative Assistant Executive Support jobs in whatjobs
Remote Senior Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly proficient and experienced Remote Senior Administrative Assistant to provide comprehensive executive support to senior leadership. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage complex schedules and communications independently. You will be responsible for a wide range of administrative duties, including calendar management, travel arrangements, meeting coordination, document preparation, and managing correspondence. The ideal candidate will be proactive, detail-oriented, and adept at anticipating the needs of busy executives. A strong command of office technologies and excellent interpersonal skills are essential for success in this role. This is an excellent opportunity to contribute to the efficiency and effectiveness of senior management in a flexible, remote work environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex calendars and schedules for multiple executives, prioritizing appointments and resolving conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and coordinate meetings, conferences, and events, including preparing agendas, distributing materials, and taking minutes.
- Screen and manage incoming communications, including emails and phone calls, redirecting as appropriate.
- Conduct research and gather information as needed for executive projects and decision-making.
- Maintain confidential files and records with utmost discretion.
- Anticipate the needs of executives and proactively address potential issues.
- Manage expense reporting and reimbursement processes.
- Liaise with internal departments and external contacts on behalf of executives.
- Assist with ad-hoc projects and tasks as assigned.
- Ensure smooth operation of remote office technology and troubleshoot basic issues.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably in a remote capacity.
- Proven ability to manage multiple calendars and complex travel arrangements efficiently.
- Excellent proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Exceptional organizational skills and meticulous attention to detail.
- Strong written and verbal communication skills, with a professional demeanor.
- Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
- Proactive, self-starter attitude with the ability to work independently and manage time effectively.
- Demonstrated ability to adapt to changing priorities and work under pressure.
- Experience with expense management software is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Remote Senior Administrative Assistant - Executive Support
Posted 22 days ago
Job Viewed
Job Description
Our client, a reputable international organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support to their leadership team. This is a fully remote position, allowing you to contribute to seamless operations from your chosen location. The ideal candidate will be exceptionally detail-oriented, possess superior organizational skills, and have a proven ability to manage complex schedules, coordinate travel, and handle sensitive information with utmost discretion. You will be instrumental in ensuring the smooth functioning of executive operations, acting as a key point of contact and facilitating effective communication.
This role requires a polished professional with excellent communication and interpersonal skills, capable of interacting professionally with internal and external stakeholders at all levels. Responsibilities include managing complex calendars, scheduling meetings, preparing agendas and minutes, making domestic and international travel arrangements, and processing expense reports. You will also be tasked with preparing presentations, drafting correspondence, and conducting research as needed. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) is essential. We are looking for an individual who is a self-starter, can anticipate needs, and proactively solve problems in a dynamic remote work environment. Confidentiality and reliability are paramount.
Qualifications:
This role requires a polished professional with excellent communication and interpersonal skills, capable of interacting professionally with internal and external stakeholders at all levels. Responsibilities include managing complex calendars, scheduling meetings, preparing agendas and minutes, making domestic and international travel arrangements, and processing expense reports. You will also be tasked with preparing presentations, drafting correspondence, and conducting research as needed. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) is essential. We are looking for an individual who is a self-starter, can anticipate needs, and proactively solve problems in a dynamic remote work environment. Confidentiality and reliability are paramount.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience providing administrative support, with at least 2 years supporting senior executives.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
- Excellent written and verbal communication skills.
- Experience with travel booking and expense management systems.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently, manage multiple tasks, and meet deadlines in a remote setting.
- Proactive attitude and strong problem-solving capabilities.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
This advertiser has chosen not to accept applicants from your region.
1
Remote Senior Administrative Assistant - Executive Support
Posted 6 days ago
Job Viewed
Job Description
Our client, a reputable international organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support to their senior leadership team. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing essential documents, and serving as a key point of contact. The ideal candidate is a detail-oriented professional with a strong understanding of executive-level support needs and excellent communication abilities.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, ensuring timely responses and follow-ups.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and gather information for various projects and initiatives as required.
- Manage expense reports and process invoices in a timely manner.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Anticipate the needs of the executives and proactively address them to ensure smooth operations.
- Maintain organized electronic and physical filing systems.
- Provide general administrative support, including data entry and document management.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 7 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proven experience providing direct support to senior-level executives.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- High level of discretion, confidentiality, and sound judgment.
- Ability to work independently with minimal supervision and as part of a remote team.
- Proactive approach to problem-solving and anticipating needs.
- Experience with travel booking and expense management systems is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Remote Senior Administrative Assistant - Executive Support
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support, operating entirely remotely. This role is essential for ensuring the smooth and efficient day-to-day operations for senior leadership. You will be responsible for managing complex calendars, coordinating meetings across multiple time zones, arranging travel logistics, and preparing executive-level correspondence and reports. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a strong understanding of business etiquette. You will serve as a primary point of contact, handling inquiries with professionalism and discretion. Proficiency in using a wide range of office productivity software, including advanced knowledge of scheduling tools, document creation, and presentation software, is crucial. This position requires a proactive approach to anticipating needs, problem-solving, and managing priorities in a dynamic remote environment. You will also be responsible for managing confidential information with the utmost integrity and discretion. We are looking for a reliable, detail-oriented individual who can work independently, exercise sound judgment, and provide a high level of support to busy executives. This is an excellent opportunity to contribute to a dynamic organization from the comfort of your home office. Responsibilities:
- Manage complex and dynamic calendars for senior executives, scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a liaison between executives and internal/external stakeholders, handling inquiries professionally and efficiently.
- Manage and organize digital files and records, ensuring confidentiality and easy retrieval.
- Assist with expense report preparation and submission.
- Conduct research and gather information as needed for projects and meetings.
- Anticipate the needs of executives and proactively address potential issues.
- Provide support for virtual meetings, including setting up conference calls and managing participant lists.
- Maintain a high level of professionalism, discretion, and confidentiality at all times.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage deadlines effectively in a remote setting.
- Excellent problem-solving skills and sound judgment.
- High level of discretion and confidentiality.
- Proactive attitude and ability to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
3
Remote Senior Administrative Assistant - Executive Support
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing essential documents and presentations. Your duties will include handling correspondence, screening calls, managing incoming and outgoing mail, and maintaining confidential files and records. A key aspect of this position is anticipating the needs of executives and proactively resolving issues to optimize their time and productivity. The ideal candidate possesses exceptional organizational and time-management skills, meticulous attention to detail, and strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace). Excellent written and verbal communication skills are paramount, as is the ability to interact professionally with internal and external stakeholders at all levels. You must be a self-starter, capable of working independently and making sound judgments in a remote environment. Previous experience providing administrative support to senior management or executives is highly desirable. This is an excellent opportunity to leverage your administrative expertise to support key leaders within our client's organization, contributing to their success and the efficient functioning of operations related to the Kisumu, Kisumu, KE area and beyond. You will be a trusted point of contact and a vital resource for the executives you support. The ability to manage multiple priorities and adapt to changing demands is crucial. This role requires a high degree of discretion and professionalism in handling sensitive information and situations. You will also be responsible for coordinating departmental projects and ensuring deadlines are met.
This advertiser has chosen not to accept applicants from your region.
4
Remote Senior Administrative Assistant - Executive Support
Posted 22 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This pivotal role will support senior leadership, ensuring seamless daily operations and efficient workflow management. The ideal candidate possesses exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced, virtual environment. You will be instrumental in streamlining administrative processes and maintaining a high level of professionalism.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements (flights, accommodation, ground transportation).
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data for reports and presentations.
- Organize and coordinate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact and gatekeeper for executives, screening calls and managing incoming communications.
- Handle confidential information with discretion and professionalism.
- Manage expense reports and reimbursements.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain and organize digital files and records.
- Proactively identify opportunities to improve administrative processes and efficiency.
- Coordinate with various departments and external stakeholders to ensure smooth information flow.
- Provide support for team meetings, including logistics and follow-up actions.
- Manage travel logistics and itineraries for executives, ensuring all details are covered.
- Serve as a liaison between executives and internal/external parties.
- Anticipate the needs of the executives and proactively address them.
- Proven experience as an Administrative Assistant or Executive Assistant, preferably in a remote setting.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to work independently with minimal supervision and as part of a remote team.
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive attitude.
- Ability to multitask and prioritize effectively.
- Experience with calendar management and travel coordination.
- A dedicated home office setup with reliable internet connectivity is essential.
This advertiser has chosen not to accept applicants from your region.
5
Remote Senior Administrative Assistant - Executive Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to manage complex administrative tasks and support high-level executives from anywhere. You will be instrumental in optimizing executive productivity through efficient scheduling, communication management, travel arrangements, and preparing critical documents. The ideal candidate possesses exceptional organizational skills, discretion, proficiency in modern office technologies, and the ability to anticipate needs and solve problems independently.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex calendars for executives, including scheduling meetings, appointments, and coordinating across multiple time zones.
- Screen and prioritize incoming communications (emails, calls, mail), acting as a gatekeeper and liaison.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation, ensuring seamless logistics.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Conduct research and compile information for meetings and projects as requested.
- Organize and maintain electronic and physical filing systems for efficient retrieval of information.
- Process expense reports and manage administrative budgets, ensuring adherence to company policies.
- Anticipate the needs of executives and proactively address potential issues before they arise.
- Handle confidential information with the utmost discretion and professionalism.
- Coordinate logistics for virtual and in-person meetings, including preparing agendas and taking minutes.
- Provide support for special projects and initiatives as assigned.
- Foster strong working relationships with internal staff and external contacts.
- Stay current with administrative best practices and relevant technologies.
- Continuously seek opportunities to improve administrative processes and efficiency.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar support role, preferably supporting senior-level executives.
- Proven experience managing complex calendars and travel arrangements.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a keen eye for grammar and detail.
- Outstanding organizational and time-management skills, with the ability to prioritize tasks effectively.
- Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality.
- Proactive approach to problem-solving and a willingness to take initiative.
- Experience working in a remote environment and managing remote collaboration.
- Professional demeanor and a strong work ethic.
- Familiarity with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
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