2 Senior Administrative Assistant Executive Support Remote jobs in whatjobs
Senior Administrative Assistant - Executive Support (Remote)
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. You will be an indispensable partner to senior leadership, managing a wide range of administrative tasks to ensure seamless operations and maximize their efficiency. This role requires exceptional organizational skills, discretion, strong communication abilities, and proficiency in various digital tools. The ideal candidate is a detail-oriented self-starter who thrives in a fast-paced, virtual environment and excels at anticipating needs.
Responsibilities:
Qualifications:
This is an outstanding opportunity to provide critical support to executive leadership while enjoying the benefits of a fully remote role. If you are a dedicated and skilled administrative professional, we encourage you to apply.
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives, ensuring optimal time utilization.
- Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Handle incoming communications, filter emails, and prioritize requests for executives.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Conduct research and compile data for various projects and meetings.
- Coordinate logistics for virtual meetings and events, including setting up video conferencing and distributing materials.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Manage expense reporting and budget tracking as needed.
- Handle confidential information with the utmost discretion and integrity.
- Anticipate the needs of executives and proactively address potential issues.
- Continuously seek ways to improve administrative processes and enhance efficiency in a remote setting.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, supporting senior management.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to work independently and with minimal supervision in a remote environment.
- Discretion and a high level of professionalism in handling sensitive information.
- Attention to detail and a commitment to accuracy.
- Experience managing virtual meetings and remote team coordination is highly preferred.
- Familiarity with project management tools is a plus.
This is an outstanding opportunity to provide critical support to executive leadership while enjoying the benefits of a fully remote role. If you are a dedicated and skilled administrative professional, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant - Executive Support (Remote)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support to their leadership team, operating entirely remotely. This role is crucial for ensuring the smooth and efficient day-to-day operations of senior executives, managing their schedules, communications, and administrative tasks. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong understanding of business etiquette and professionalism. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing agendas and minutes for executive meetings. This position requires a high level of discretion and confidentiality, as you will be handling sensitive information. The Senior Administrative Assistant will also be responsible for managing correspondence, screening calls, preparing reports and presentations, and conducting research as needed. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) is essential, along with strong communication and interpersonal skills to interact effectively with internal teams, external partners, and clients. This role is fully remote, requiring excellent time management, problem-solving abilities, and the capacity to work autonomously with minimal supervision. You will serve as a key point of contact and facilitator for executive-level activities, ensuring that executives can focus on strategic priorities. This is an excellent opportunity to support high-level decision-makers, contribute to organizational efficiency, and grow within a supportive remote work environment. Proactive anticipation of needs and a solutions-oriented mindset are highly valued.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule meetings for senior executives across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Manage correspondence, including email, phone calls, and mail, ensuring timely responses.
- Prepare reports, presentations, and other documents as required.
- Conduct research and gather information for executive projects and initiatives.
- Handle confidential and sensitive information with the utmost discretion.
- Serve as a liaison between executives and internal/external stakeholders.
- Manage office supplies and administrative processes for the remote executive team.
- Anticipate executive needs and proactively address them.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or similar role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- High level of discretion, professionalism, and confidentiality.
- Experience working effectively in a remote administrative role.
- Strong problem-solving abilities and a proactive approach.
This advertiser has chosen not to accept applicants from your region.
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