6,556 Senior Administrative Manager Global Operations Support jobs in Kenya
Executive Administrative Assistant - Global Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering a flexible work environment. You will play a pivotal role in ensuring the smooth and efficient operation of global executive functions. This includes managing complex calendars, coordinating international travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. Exceptional communication skills, discretion, and a proactive approach to problem-solving are essential for success in this demanding role.
Key Responsibilities:
Qualifications:
This remote role provides an excellent opportunity to support executive functions from anywhere, impacting the global operations of our client, which is active in **Thika, Kiambu, KE**.
Key Responsibilities:
- Manage and maintain complex, multi-time zone calendars for senior executives.
- Arrange and coordinate all aspects of domestic and international travel, including flights, accommodation, and visas.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Organize and prepare for executive meetings, including agenda preparation, minute-taking, and action item tracking.
- Screen and prioritize incoming communications, ensuring timely responses.
- Serve as a liaison between executives and other employees, clients, and external partners.
- Handle confidential information with the utmost discretion.
- Manage expense reports and departmental budgets.
- Proactively identify and resolve administrative challenges.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with international travel arrangements and visa processing.
- Strong problem-solving abilities and a proactive mindset.
This remote role provides an excellent opportunity to support executive functions from anywhere, impacting the global operations of our client, which is active in **Thika, Kiambu, KE**.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant - Global Operations Support
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a pivotal role requiring exceptional discretion, multitasking abilities, and a keen eye for detail. The successful candidate will manage complex calendars, coordinate international travel arrangements, prepare high-level correspondence, and ensure seamless daily operations for executives operating across different time zones. You will act as a key liaison between various departments and external stakeholders, ensuring clear communication and efficient workflow.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and optimize executive calendars, scheduling meetings, appointments, and travel.
- Arrange complex domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Conduct research and compile information for meetings and projects as needed.
- Maintain electronic and physical filing systems, ensuring information is organized and accessible.
- Process expense reports and manage departmental budgets in coordination with finance.
- Anticipate needs and proactively address potential issues to ensure smooth executive operations.
- Serve as a gatekeeper and point of contact for internal and external inquiries.
- Assist with event planning and logistics for remote and in-person company gatherings.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced remote environment.
- Proactive problem-solving attitude and ability to work independently with minimal supervision.
- Experience with international travel arrangements and understanding of different cultural communication styles is a plus.
- Familiarity with project management tools is advantageous.
- Dedication to supporting executive functions with efficiency and professionalism.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Manager - Global Operations Support
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking an experienced and highly organized Senior Administrative Manager to provide comprehensive support for their global operations. This is a fully remote position, requiring a proactive individual with exceptional organizational and leadership skills. You will be responsible for overseeing a wide range of administrative functions, including managing executive calendars, coordinating complex travel arrangements, organizing virtual meetings and events, and ensuring the smooth day-to-day operations of remote teams. The ideal candidate will have a proven ability to manage multiple priorities in a fast-paced environment and anticipate the needs of senior leadership and team members.
Your responsibilities will include streamlining administrative processes, managing office supplies and vendor relationships (where applicable in a remote context, e.g., software subscriptions), and assisting with budget tracking and expense reporting. You will serve as a key point of contact for internal and external stakeholders, providing timely and professional support. Strong proficiency in various office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with project management or task management tools are essential. You should be adept at implementing efficient remote work practices and utilizing collaboration platforms.
We are looking for an individual with excellent communication, interpersonal, and problem-solving skills. Discretion and a high level of professionalism are paramount, given the nature of the support provided. This role requires strong initiative, the ability to work independently with minimal supervision, and a commitment to delivering high-quality administrative support. A Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience, is required. A minimum of 5 years of experience in an administrative or management support role, preferably in a global or remote setting, is essential. If you are a highly motivated and detail-oriented professional seeking a challenging remote administrative leadership opportunity, we encourage you to apply.
Your responsibilities will include streamlining administrative processes, managing office supplies and vendor relationships (where applicable in a remote context, e.g., software subscriptions), and assisting with budget tracking and expense reporting. You will serve as a key point of contact for internal and external stakeholders, providing timely and professional support. Strong proficiency in various office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with project management or task management tools are essential. You should be adept at implementing efficient remote work practices and utilizing collaboration platforms.
We are looking for an individual with excellent communication, interpersonal, and problem-solving skills. Discretion and a high level of professionalism are paramount, given the nature of the support provided. This role requires strong initiative, the ability to work independently with minimal supervision, and a commitment to delivering high-quality administrative support. A Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience, is required. A minimum of 5 years of experience in an administrative or management support role, preferably in a global or remote setting, is essential. If you are a highly motivated and detail-oriented professional seeking a challenging remote administrative leadership opportunity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Global Operations Support
Posted 13 days ago
Job Viewed
Job Description
Our client, a fast-paced international organization, is seeking a highly organized, proactive, and tech-savvy Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, requiring exceptional discretion, efficiency, and a keen eye for detail. You will be instrumental in managing complex calendars, coordinating global travel arrangements, preparing high-level correspondence and presentations, and facilitating seamless communication across different time zones. The ideal candidate will anticipate the needs of executives, proactively manage competing priorities, and maintain a high level of professionalism in all interactions. Proficiency in a range of digital tools for communication, project management, and document sharing is essential. You will act as a key liaison between executives and internal/external stakeholders, ensuring that information flows smoothly and efficiently. This role demands outstanding organizational skills, meticulous attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The ability to thrive in a remote work environment, demonstrating self-discipline and effective time management, is paramount. Responsibilities include:
- Managing complex and dynamic calendars for multiple senior executives across different time zones.
- Coordinating intricate international and domestic travel arrangements, including flights, accommodation, and visas.
- Preparing, editing, and proofreading documents, presentations, and correspondence with a high degree of accuracy.
- Acting as a primary point of contact for internal and external communications, screening calls and emails.
- Organizing and preparing agendas for meetings, taking minutes, and tracking action items.
- Conducting research and compiling information for reports and projects as needed.
- Assisting with expense reporting and other administrative tasks.
- Maintaining strict confidentiality and exercising discretion in all matters.
- Proactively identifying and resolving potential scheduling conflicts or logistical issues.
- Supporting the implementation and utilization of remote collaboration tools.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Proven experience managing complex international travel arrangements.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- High degree of professionalism, integrity, and discretion.
- Ability to multitask, prioritize, and work effectively under pressure in a remote setting.
- Proactive problem-solving skills and a solutions-oriented approach.
- Previous experience in a remote administrative role is highly advantageous.
- While administrative coordination might link to Malindi, Kilifi, KE , the role is fully remote.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Assistant - Global Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is a rapidly expanding international firm seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to their global leadership team. This is a fully remote position, allowing you to work from anywhere. You will be instrumental in ensuring the smooth operation of executive functions, managing complex calendars, coordinating international travel arrangements, preparing essential documents, and facilitating seamless communication across different time zones and departments. The ideal candidate possesses exceptional organizational skills, a meticulous attention to detail, and a proven ability to anticipate needs and proactively address challenges. You must be a self-starter, comfortable working independently with minimal supervision, and possess excellent written and verbal communication skills. Proficiency in virtual collaboration tools and a strong command of office productivity software are essential. Responsibilities include:
- Managing and optimizing executive calendars, scheduling meetings, and resolving conflicts across multiple time zones.
- Coordinating and booking complex international and domestic travel, including flights, accommodations, and ground transportation.
- Preparing, editing, and proofreading a variety of documents, presentations, and reports.
- Acting as a primary point of contact for internal and external stakeholders, filtering inquiries and ensuring timely responses.
- Organizing and preparing materials for meetings, including agendas, minutes, and background information.
- Conducting research and compiling data as requested by executives.
- Handling confidential information with the utmost discretion.
- Managing expense reporting and reimbursements.
- Liaising with various departments to gather information and ensure project timelines are met.
- Proactively identifying and resolving logistical issues before they arise.
- Maintaining and organizing digital files and records.
- Assisting with special projects as assigned.
- Proven experience as an Executive Assistant, preferably supporting senior-level executives in a global context.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- Discretion and a high level of professionalism.
- A bachelor's degree or equivalent experience is highly desirable.
- Strong problem-solving abilities and a proactive mindset.
- Must be able to work independently and demonstrate initiative.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant to CEO - Global Operations Support
Posted 19 days ago
Job Viewed
Job Description
Our client, a fast-paced multinational corporation, is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a critical fully remote role that requires exceptional discretion, impeccable communication skills, and the ability to manage complex schedules and logistics on a global scale. The ideal candidate will be a strategic partner to the CEO, anticipating needs and ensuring the smooth operation of executive functions from their home office.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize the CEO's complex and dynamic calendar, including scheduling meetings, calls, and appointments across multiple time zones.
- Coordinate and arrange domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents for the CEO.
- Screen and prioritize incoming communications, responding on behalf of the CEO where appropriate.
- Conduct research and compile information for meetings, projects, and strategic initiatives.
- Act as a liaison between the CEO and internal/external stakeholders, maintaining professional and courteous communication.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle confidential information with the utmost discretion and integrity.
- Manage special projects as assigned by the CEO, requiring strong organizational and follow-through skills.
- Proactively identify and resolve potential scheduling conflicts or logistical challenges.
- Ensure efficient workflow and communication within the executive office, supporting a fully remote operational model.
- Maintain up-to-date contact databases and filing systems.
- Provide administrative support and assistance to other senior executives as needed.
- Proven experience (5+ years) as an Executive Assistant supporting C-level executives, preferably in a global organization.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Impeccable written and verbal communication skills, with a keen eye for detail.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Experience with international travel arrangements and visa processing.
- Ability to exercise sound judgment and maintain confidentiality.
- Proactive, self-starter mentality with the ability to work independently and with minimal supervision.
- Adaptability and resilience in a demanding and rapidly changing environment.
- Experience working in a remote or hybrid work environment is essential.
- A professional and polished demeanor, even when working remotely.
- Demonstrated ability to build rapport and maintain effective relationships with diverse individuals.
This advertiser has chosen not to accept applicants from your region.
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Senior Remote Administrative Coordinator - Global Operations Support
Posted 14 days ago
Job Viewed
Job Description
Our client, a multinational organization with a global footprint, is seeking a highly organized and proactive Senior Administrative Coordinator to provide comprehensive remote support for their international operations. This fully remote position is crucial for ensuring the smooth and efficient functioning of administrative processes across different time zones and departments. You will be responsible for managing schedules, coordinating communications, organizing virtual events, handling correspondence, and maintaining essential records. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced, virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives and teams operating remotely.
- Coordinate and prepare materials for virtual meetings, including agendas, presentations, and follow-up minutes.
- Act as a primary point of contact for internal and external inquiries, directing them to the appropriate individuals or departments.
- Draft, proofread, and distribute professional correspondence, reports, and other documents.
- Maintain and organize electronic filing systems, ensuring easy access to critical information and records.
- Assist with the onboarding process for new remote employees, providing necessary administrative and logistical support.
- Coordinate the planning and execution of virtual company events, workshops, and training sessions.
- Manage office supplies and equipment inventory for remote employees, ensuring adequate resources are available.
- Support project teams with administrative tasks, such as data entry, document management, and research.
- Handle confidential information with the utmost discretion and professionalism.
- Proactively identify and implement improvements to administrative processes and workflows.
- Liaise with IT support to ensure remote employees have the necessary technical resources and assistance.
- Provide general administrative assistance and support to senior management as needed.
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- A minimum of 6 years of progressive experience in administrative support, office management, or executive assistance roles.
- Proven experience supporting multiple executives or teams, preferably in a remote or distributed work environment.
- Exceptional organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Strong written and verbal communication skills, with excellent grammar and attention to detail.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Proactive problem-solving skills and the ability to work independently with minimal supervision.
- Adaptability and flexibility to manage changing priorities and deadlines.
- Experience with database management and digital record-keeping systems.
- A positive attitude and a commitment to providing high-quality support.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Global Operations
Posted 1 day ago
Job Viewed
Job Description
Our client, a dynamic and fast-paced international organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This is a fully remote position, offering the flexibility to work from anywhere while contributing to the smooth operation of global business activities. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, and the ability to anticipate needs and manage priorities effectively. You will be responsible for a wide range of administrative tasks, including complex calendar management, travel arrangements, expense reporting, document preparation, and coordinating meetings and events. Strong communication and interpersonal skills are essential for liaising with internal stakeholders and external partners across different time zones. This role demands discretion, professionalism, and a proactive approach to problem-solving.
Key responsibilities include:
Key responsibilities include:
- Managing complex calendars for senior executives, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinating domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Preparing and processing expense reports and managing departmental budgets.
- Drafting, reviewing, and editing correspondence, reports, presentations, and other documents.
- Organizing and preparing materials for board meetings, executive retreats, and other high-level engagements.
- Acting as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
- Maintaining confidential files and records with utmost discretion.
- Assisting with special projects and ad-hoc administrative tasks as required.
- Troubleshooting and resolving administrative issues proactively.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Manager - Global Operations
Posted 22 days ago
Job Viewed
Job Description
Our client, a prominent international organization, is seeking a highly skilled and experienced Senior Administrative Manager to lead their global operational support functions. This is a fully remote position, providing a unique opportunity to manage and enhance administrative processes for a worldwide team. While the role is remote, its impact will be felt across various operational hubs, including those that could benefit from efficient administrative oversight near **Eldoret, Uasin Gishu, KE**. You will be responsible for developing, implementing, and overseeing administrative policies and procedures to ensure operational efficiency and effectiveness across all global locations. This includes managing cross-functional administrative teams, optimizing resource allocation, and ensuring compliance with organizational standards. The ideal candidate will possess a strong understanding of global operations management, exceptional leadership capabilities, and a proven ability to drive administrative excellence in a complex, distributed environment. Proficiency in project management, budget management, and utilizing enterprise-level administrative software is essential. You should be adept at strategic planning, process improvement, and fostering a culture of continuous improvement within your teams. Excellent communication and stakeholder management skills are crucial for collaborating with senior leadership and diverse teams worldwide. This role demands a proactive approach to problem-solving, a keen eye for detail, and the ability to lead and inspire remote teams to achieve organizational objectives. Your expertise will be vital in ensuring seamless administrative support for the organization's global endeavors.
Responsibilities:
Responsibilities:
- Develop and implement global administrative strategies and policies.
- Oversee the management of administrative operations across multiple international locations.
- Lead and mentor a team of remote administrative staff.
- Optimize resource allocation and manage administrative budgets effectively.
- Ensure compliance with organizational standards and regulatory requirements.
- Drive process improvements to enhance operational efficiency and productivity.
- Manage vendor relationships and procurement processes for administrative services.
- Coordinate cross-departmental administrative projects and initiatives.
- Develop and deliver training programs for administrative staff.
- Act as a key point of contact for senior management on administrative matters.
- Implement and manage administrative technology solutions.
- Master's degree in Business Administration, Operations Management, or a related field.
- Minimum of 8 years of experience in administrative management, operations, or a similar leadership role, with international scope.
- Proven experience in leading and managing remote teams.
- Strong understanding of global operational processes and best practices.
- Excellent project management, budgeting, and financial oversight skills.
- Proficiency in enterprise-level administrative software and systems.
- Exceptional leadership, communication, and interpersonal skills.
- Strategic thinker with a strong ability to drive process improvements.
- Experience in change management and implementing new initiatives.
- Ability to work effectively in a global, remote, and fast-paced environment.
This advertiser has chosen not to accept applicants from your region.
8
Remote Executive Assistant - Global Operations
Posted 20 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly expanding international organization, is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to its executive leadership team. This is a critical role, requiring exceptional organizational skills, discretion, and the ability to manage complex schedules and communications across multiple time zones. As a fully remote employee, you will leverage cutting-edge communication tools to ensure seamless operations and effective support for our executives. Your primary responsibility will be to enhance the productivity and efficiency of the executive team by handling a wide range of administrative and logistical tasks.
Key Responsibilities:
Qualifications:
This is an exciting opportunity for a dedicated administrative professional to contribute to a globally focused organization. If you are a highly motivated individual who thrives in a remote setting and possesses outstanding executive support skills, we encourage you to apply. Your contributions will be vital to the smooth functioning of our executive operations. We are committed to building a diverse team and encourage applications from all backgrounds.
Key Responsibilities:
- Manage and coordinate complex international travel arrangements, including flights, accommodations, and visas.
- Proactively manage executive calendars, scheduling meetings, appointments, and calls, while resolving conflicts.
- Prepare agendas, take minutes, and track action items for meetings.
- Screen and prioritize incoming communications, including emails, calls, and mail, and draft responses as needed.
- Conduct research and prepare reports, presentations, and briefing materials for executive use.
- Organize and manage virtual events, workshops, and team-building activities.
- Handle confidential information with the utmost discretion and professionalism.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Manage expense reporting and reconciliation for the executive team.
- Proactively identify and address administrative challenges before they arise.
- Maintain and organize digital filing systems and databases.
- Provide general administrative support, including document preparation and proofreading.
- Assist with special projects as assigned by the executive team.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior management.
- Exceptional organizational and time-management skills, with the ability to multitask effectively.
- Proficiency in calendar management and scheduling tools (e.g., Google Calendar, Outlook Calendar).
- Strong command of virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills in English.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to work independently with minimal supervision and take initiative.
- Adaptability to changing priorities and ability to thrive in a fast-paced remote environment.
- Experience in international business is a plus.
- A proactive and solutions-oriented mindset.
This is an exciting opportunity for a dedicated administrative professional to contribute to a globally focused organization. If you are a highly motivated individual who thrives in a remote setting and possesses outstanding executive support skills, we encourage you to apply. Your contributions will be vital to the smooth functioning of our executive operations. We are committed to building a diverse team and encourage applications from all backgrounds.
This advertiser has chosen not to accept applicants from your region.
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