3,741 Remote Operations Manager Administrative Support jobs in Kenya
Executive Administrative Officer - Remote Leadership Support
Posted 17 days ago
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Job Description
Our client is seeking an exceptionally organized and detail-oriented Executive Administrative Officer to provide high-level administrative support to senior leadership within a fully remote operational structure. This role is critical in ensuring the smooth functioning of executive operations and requires a proactive approach to managing complex schedules, coordinating high-profile meetings, and preparing essential documentation. The ideal candidate will possess superior communication, interpersonal, and problem-solving skills, along with a proven ability to maintain confidentiality and handle sensitive information with discretion. You will be responsible for managing multiple calendars, arranging travel logistics (when applicable for virtual events or rare in-person gatherings), drafting correspondence, and preparing reports and presentations. A key aspect of this role involves acting as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. You must be proficient in utilizing a range of virtual collaboration tools and productivity suites to manage tasks efficiently in a remote setting. This position demands a high degree of autonomy and the ability to anticipate needs and proactively address potential issues before they arise. The ability to multitask, prioritize effectively, and adapt to changing demands is crucial. You will also assist with special projects and initiatives as directed by the executives. We are looking for a polished professional who can represent the executive office with integrity and professionalism. This is a remote-first position, offering the flexibility to work from your chosen location while maintaining high standards of support. Your contribution will be instrumental in enabling our leadership team to focus on strategic priorities. We value individuals who are proactive, resourceful, and committed to delivering exceptional administrative support. This is an excellent opportunity to enhance your career by working closely with top leadership in a dynamic, virtual environment. Your organizational prowess and dedication to excellence will be highly appreciated. The successful candidate will demonstrate a keen understanding of executive needs and a commitment to facilitating efficient decision-making processes from afar. Experience in a fast-paced, remote environment is highly desirable.
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Senior Administrative Manager - Remote Operations Support
Posted 21 days ago
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Job Description
Our client, a growing organization committed to operational excellence, is seeking a highly organized and proactive Senior Administrative Manager to lead our remote administrative support functions. This role is crucial for ensuring the smooth and efficient operation of our virtual workplace by managing essential administrative processes, supporting staff, and overseeing office-related services from a remote capacity. You will be instrumental in establishing and maintaining effective administrative systems and procedures that enable our distributed team to thrive. As a remote-first company, we prioritize flexibility, efficiency, and a cohesive virtual work environment.
Responsibilities:
Responsibilities:
- Oversee and manage day-to-day administrative operations, including scheduling, correspondence, and record-keeping.
- Develop, implement, and maintain administrative policies and procedures for a remote workforce.
- Manage vendor relationships for office supplies, equipment, and services, ensuring cost-effectiveness.
- Coordinate travel arrangements, meeting logistics, and event planning for remote teams.
- Provide high-level administrative support to senior management.
- Supervise and mentor remote administrative staff, providing guidance and performance feedback.
- Ensure efficient management of digital filing systems and databases.
- Assist with HR-related administrative tasks, such as onboarding support and personnel file maintenance.
- Manage budgets for administrative expenses and ensure accurate financial reporting.
- Proactively identify and resolve administrative challenges in a remote setting.
- Implement and utilize technology solutions to enhance administrative efficiency and collaboration.
- Maintain a high standard of confidentiality and professionalism.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 8 years of experience in administrative management, with a significant portion in remote or dispersed team environments.
- Proven experience in managing administrative operations, office management, or executive assistance.
- Excellent organizational, time management, and multitasking skills.
- Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Exceptional written and verbal communication skills.
- Strong leadership and problem-solving abilities.
- Experience with budget management and vendor negotiation.
- Ability to work independently and take initiative in a remote setting.
- Discretion and understanding of confidential information.
- Experience supporting HR functions is a plus.
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Executive Assistant - Remote Operations Support
Posted 14 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to manage your workday effectively while ensuring seamless administrative operations. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing professional correspondence. Key duties include screening calls and emails, preparing reports and presentations, organizing virtual meetings, and maintaining confidential files. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and prioritize tasks efficiently. Proficiency in productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams), is essential. Strong written and verbal communication skills are paramount for interacting with internal teams, external partners, and clients. You should be a self-starter, capable of working independently with minimal supervision, and maintaining a high level of professionalism and discretion. This role requires excellent problem-solving skills and the ability to adapt to changing priorities in a fast-paced remote environment. Working remotely from Naivasha, Nakuru, KE , you will be an integral part of the executive team, ensuring smooth day-to-day operations.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, ensuring all participants have necessary information and access.
- Maintain confidential files and databases with accuracy and discretion.
- Conduct research and compile information as needed for various projects.
- Provide administrative support and handle ad-hoc tasks as required.
- Act as a liaison between executives and internal/external stakeholders.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3+ years of experience as an Executive Assistant or in a similar administrative support role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to work independently and maintain confidentiality.
- Experience in a remote work setting is highly desirable.
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Senior Executive Assistant - Remote Operations Support
Posted 21 days ago
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Job Description
Our client, a dynamic and innovative startup, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their executive leadership team. This role is pivotal in ensuring the smooth operation of daily executive activities and facilitating efficient communication and workflow across the organization. The ideal candidate is detail-oriented, possesses exceptional time management skills, and thrives in a fast-paced, virtual environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle confidential information with discretion and professionalism.
- Manage executive travel arrangements, including flights, accommodation, and ground transportation, ensuring seamless logistics.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a primary point of contact for internal and external stakeholders, screening and directing communications.
- Conduct research on various topics as requested by executives.
- Manage and organize electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues.
- Assist with special projects and initiatives as assigned by the executive team.
- Liaise with other departments and external parties to facilitate executive operations.
- Process expense reports and manage departmental budgets as required.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field is preferred.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Proven experience in managing complex calendars and coordinating high-level meetings.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Discretion and a high level of professionalism when handling sensitive information.
- Ability to work independently with minimal supervision and a proactive approach to problem-solving.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Adaptability and resilience in a remote work setting.
- Previous experience in a startup or fast-paced tech environment is a plus.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Operations Support
Posted 13 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of our executive team's day-to-day activities. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing executive-level reports and presentations. Your ability to anticipate needs, manage competing priorities, and maintain absolute confidentiality will be paramount. Key responsibilities include handling correspondence (email and phone), organizing and maintaining digital files, conducting research for various projects, and acting as a liaison between executives and internal/external stakeholders. You will also assist with event planning for virtual meetings and conferences. The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably supporting senior leadership. Excellent organizational and time-management skills, with a strong ability to multitask and prioritize effectively, are essential. Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Strong written and verbal communication skills, along with exceptional interpersonal skills, are necessary for interacting professionally with diverse individuals. Experience with project management tools or virtual collaboration platforms is a plus. A proactive approach to problem-solving and a high degree of professionalism and discretion are expected. This is a fully remote position, requiring a self-motivated individual with a dedicated workspace and reliable internet connection, capable of working independently while remaining a key part of a distributed team. If you are a highly efficient and resourceful administrative professional looking for a challenging remote role, we encourage you to apply.
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Senior Office Administrator - Remote Operations Support
Posted 21 days ago
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Job Description
Our client, a dynamic and growing organization with a distributed workforce, is seeking an experienced and highly organized Senior Office Administrator to provide comprehensive remote operations support. This position is crucial for ensuring the smooth and efficient functioning of our client's administrative and operational processes from a remote-first perspective. You will be responsible for managing a wide range of tasks that support both internal teams and external stakeholders, requiring exceptional organizational skills, proactivity, and a strong command of remote collaboration tools.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings, and arranging virtual appointments across multiple time zones.
- Handle incoming and outgoing communications, including emails, calls, and messages, ensuring timely responses and appropriate routing.
- Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to company standards.
- Organize and maintain digital filing systems, ensuring easy accessibility and confidentiality of information.
- Coordinate virtual team events, workshops, and training sessions, including logistics and communication.
- Assist with onboarding processes for new remote employees, including distributing necessary information and resources.
- Manage travel arrangements and expense reporting for remote team members as needed.
- Conduct research on various topics as requested by management.
- Implement and improve administrative processes to enhance efficiency in a remote work environment.
- Serve as a point of contact for internal queries related to administrative procedures and operations.
- Manage office supplies and equipment inventory for remote staff (if applicable) and coordinate deliveries.
- Ensure smooth operation of communication and collaboration tools.
Qualifications:
- A Bachelor's degree in Business Administration, Management, or a related field is preferred.
- A minimum of 5 years of experience in an administrative or office management role, with a proven track record of supporting remote operations.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively in a remote setting.
- Proficiency in using a wide range of office software and collaboration tools (e.g., Microsoft Office Suite, Google Workspace, Zoom, Slack, Asana, Trello).
- Strong written and verbal communication skills, with excellent attention to detail.
- Proactive problem-solving abilities and a resourceful approach to managing challenges.
- Discretion and the ability to handle confidential information with integrity.
- Experience in coordinating complex schedules and logistics.
- A self-starter attitude with the ability to work independently and as part of a remote team.
- High level of professionalism and a customer-service oriented mindset.
- Must have a reliable internet connection and a dedicated, quiet workspace conducive to remote work.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Remote Operations Support
Posted 15 days ago
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Job Description
Our client is seeking a proactive and highly organized Administrative Assistant to provide comprehensive support to their remote operations team. This is a fully remote position, allowing you to contribute effectively from your home office. The successful candidate will be responsible for managing a wide range of administrative tasks, ensuring the smooth and efficient functioning of daily operations. Your duties will include scheduling and coordinating meetings, managing calendars, preparing correspondence, and maintaining organized digital filing systems. You will assist with travel arrangements, expense reporting, and document management. Strong communication skills are essential, as you will be interacting with internal teams, external partners, and clients via email, phone, and video conferencing. The ability to anticipate needs and proactively address potential issues is highly valued. You will support various departments with administrative projects as needed, demonstrating versatility and a willingness to learn. Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace is a must. Experience with project management tools or CRM systems is a plus. We are looking for a detail-oriented individual with excellent time management skills and the ability to prioritize tasks effectively in a fast-paced, remote environment. You should be a self-starter, able to work independently with minimal supervision, while also being a collaborative team player. This role offers a great opportunity to gain diverse administrative experience within a supportive and dynamic organization that embraces remote work culture. Maintaining confidentiality and discretion in handling sensitive information is crucial. We value individuals who are adaptable, reliable, and committed to providing exceptional administrative support.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate schedules, appointments, and calendars for remote teams.
- Prepare, edit, and proofread documents, reports, and presentations.
- Handle incoming and outgoing communications (emails, phone calls, messages).
- Organize and maintain digital filing systems and databases.
- Assist with travel arrangements and expense report processing.
- Support project management tasks and follow-ups.
- Coordinate virtual meetings and take minutes when required.
- Provide general administrative support to various departments.
- Ensure efficient workflow and timely completion of administrative tasks.
- Maintain confidentiality and handle sensitive information with discretion.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 2-3 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Detail-oriented with a high level of accuracy.
- Experience working in a remote environment is an advantage.
- Self-motivated, reliable, and able to work independently.
- Familiarity with project management or CRM software is a plus.
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Senior Administrative Assistant - Remote Operations Support
Posted 19 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive remote support for their operational teams. This is a fully remote role, offering flexibility and the chance to manage administrative tasks from your preferred location. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing reports, and ensuring the smooth functioning of daily administrative operations. The ideal candidate is meticulous, possesses excellent communication skills, and has a proven ability to manage multiple priorities in a fast-paced environment. Experience with remote collaboration tools is essential.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives and teams.
- Schedule and coordinate virtual meetings, prepare agendas, and take meeting minutes.
- Handle incoming and outgoing communications, including emails, calls, and mail, in a professional and timely manner.
- Prepare and edit documents, presentations, and reports.
- Organize and maintain electronic filing systems for easy retrieval of information.
- Assist with travel arrangements and expense reporting.
- Conduct research and gather information as needed for various projects.
- Provide support for HR-related administrative tasks, such as onboarding new remote employees.
- Act as a primary point of contact for internal and external inquiries, ensuring efficient communication.
- Anticipate the needs of the team and proactively address potential issues.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar role, with a significant portion in remote support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Exceptional organizational and time management skills, with keen attention to detail.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a remote setting.
- Discretion and professionalism in handling confidential information.
- Proactive problem-solver with a strong sense of responsibility.
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Executive Chef - Remote Operations Support
Posted 21 days ago
Job Viewed
Job Description
Our client, a prestigious international catering and hospitality group, is seeking an experienced and innovative Executive Chef to provide remote operational support and strategic culinary direction. This unique role will focus on developing standardized recipes, menu engineering, quality control guidelines, and training materials for various catering operations globally. The ideal candidate will possess an exceptional palate, a deep understanding of global cuisines, and a proven ability to translate culinary vision into practical, scalable solutions. You will work closely with operational teams and R&D departments to ensure consistency, quality, and cost-effectiveness across all culinary offerings.
This is a fully remote position, requiring you to work independently and effectively communicate with teams worldwide. Your responsibilities will include conceptualizing new menu items and seasonal specials, ensuring compliance with food safety and hygiene standards, and evaluating potential new ingredients or suppliers. You will conduct virtual taste panels, analyze performance metrics for menu items, and provide expert recommendations for menu optimization and cost reduction strategies. The ability to create detailed culinary documentation, including step-by-step instructions, plating guides, and yield calculations, is paramount. You will also contribute to the development of training programs for kitchen staff, focusing on culinary techniques, presentation standards, and efficient kitchen management. We are looking for a culinary leader with a passion for excellence and a strong business acumen, capable of driving culinary innovation from a distance. Experience in developing large-scale catering menus and managing food costs in diverse operational environments is essential. This role offers an exciting opportunity to influence the culinary landscape of a major hospitality brand without being tied to a physical kitchen.
Qualifications:
This is a fully remote position, requiring you to work independently and effectively communicate with teams worldwide. Your responsibilities will include conceptualizing new menu items and seasonal specials, ensuring compliance with food safety and hygiene standards, and evaluating potential new ingredients or suppliers. You will conduct virtual taste panels, analyze performance metrics for menu items, and provide expert recommendations for menu optimization and cost reduction strategies. The ability to create detailed culinary documentation, including step-by-step instructions, plating guides, and yield calculations, is paramount. You will also contribute to the development of training programs for kitchen staff, focusing on culinary techniques, presentation standards, and efficient kitchen management. We are looking for a culinary leader with a passion for excellence and a strong business acumen, capable of driving culinary innovation from a distance. Experience in developing large-scale catering menus and managing food costs in diverse operational environments is essential. This role offers an exciting opportunity to influence the culinary landscape of a major hospitality brand without being tied to a physical kitchen.
Qualifications:
- Culinary degree or equivalent professional training from a recognized institution.
- Minimum of 10 years of progressive experience in high-volume catering, fine dining, or hotel F&B, with at least 5 years in an Executive Chef or senior culinary leadership role.
- Expertise in menu development, recipe standardization, food costing, and inventory management.
- Comprehensive knowledge of diverse international cuisines and dietary trends.
- Strong understanding of food safety regulations (e.g., HACCP).
- Excellent written and verbal communication skills for effective remote collaboration and documentation.
- Proficiency in Microsoft Office Suite and culinary software.
- Proven ability to work autonomously and deliver high-quality results in a remote setting.
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Remote Office Administrator - Operations Support
Posted 6 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Office Administrator to provide essential operational support. This is a fully remote position, perfect for an individual who excels at managing administrative tasks and ensuring the smooth functioning of a virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, coordinating meetings, handling correspondence, processing invoices, and maintaining digital filing systems. The ideal candidate will possess excellent communication skills, a keen eye for detail, and proficiency in standard office software suites (Microsoft Office, Google Workspace). Experience with project management tools and virtual collaboration platforms is highly advantageous. You will act as a central point of contact for internal and external inquiries, demonstrating exceptional problem-solving abilities and a commitment to providing outstanding support. This role requires the ability to multitask, prioritize effectively, and work independently with minimal supervision. Maintaining confidentiality and demonstrating a professional demeanor at all times are paramount. You will play a critical role in streamlining administrative processes and ensuring efficient operations for our client. This remote role allows you to contribute significantly to the efficiency of our operations, supporting teams based in and around the **Meru, Meru, KE** area, from your own convenient location.
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