2 Senior Administrative Assistant Remote Operations Support jobs in whatjobs
Senior Administrative Assistant - Remote Operations Support
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive remote support for their operational teams. This is a fully remote role, offering flexibility and the chance to manage administrative tasks from your preferred location. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing reports, and ensuring the smooth functioning of daily administrative operations. The ideal candidate is meticulous, possesses excellent communication skills, and has a proven ability to manage multiple priorities in a fast-paced environment. Experience with remote collaboration tools is essential.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives and teams.
- Schedule and coordinate virtual meetings, prepare agendas, and take meeting minutes.
- Handle incoming and outgoing communications, including emails, calls, and mail, in a professional and timely manner.
- Prepare and edit documents, presentations, and reports.
- Organize and maintain electronic filing systems for easy retrieval of information.
- Assist with travel arrangements and expense reporting.
- Conduct research and gather information as needed for various projects.
- Provide support for HR-related administrative tasks, such as onboarding new remote employees.
- Act as a primary point of contact for internal and external inquiries, ensuring efficient communication.
- Anticipate the needs of the team and proactively address potential issues.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar role, with a significant portion in remote support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Exceptional organizational and time management skills, with keen attention to detail.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a remote setting.
- Discretion and professionalism in handling confidential information.
- Proactive problem-solver with a strong sense of responsibility.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant - Remote Operations Support
Posted 11 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Senior Administrative Assistant to provide comprehensive support for their remote operations. This is a fully remote position, requiring you to manage a wide range of administrative tasks to ensure the smooth functioning of our client's dispersed teams. You will be responsible for coordinating schedules, managing communications, preparing documents, organizing virtual meetings, and assisting with various operational projects. The ideal candidate will possess excellent organizational skills, strong attention to detail, proficiency with office software and virtual collaboration tools, and outstanding communication abilities. This remote role demands self-discipline, initiative, and the capacity to handle multiple priorities effectively while maintaining a high level of professionalism. You will act as a key point of contact and support for team members across different locations, contributing to overall efficiency and productivity. This is a fantastic opportunity to utilize your administrative expertise in a flexible, remote work environment.
Responsibilities:
Responsibilities:
- Manage and coordinate executive and team calendars, scheduling meetings and appointments.
- Prepare, edit, and proofread documents, reports, and presentations.
- Organize and facilitate virtual meetings, including preparing agendas and taking minutes.
- Handle incoming and outgoing communications, including emails and phone calls.
- Maintain and organize digital files and records.
- Assist with travel arrangements and expense reporting, if applicable to remote operations.
- Provide support for various operational projects and initiatives.
- Conduct research and gather information as needed.
- Act as a liaison between team members and other departments.
- Proactively identify and address administrative needs to improve workflow efficiency.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience in administrative support, executive assistance, or office management.
- Proven experience supporting remote teams or working in a remote capacity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage time effectively in a remote setting.
- Discretion and ability to handle confidential information.
- Proactive attitude and problem-solving abilities.
This advertiser has chosen not to accept applicants from your region.
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