12 Senior Executive Assistant Remote Operations Support jobs in whatjobs
Senior Executive Assistant - Remote Operations Support
Posted 20 days ago
Job Viewed
Job Description
Our client, a dynamic and innovative startup, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their executive leadership team. This role is pivotal in ensuring the smooth operation of daily executive activities and facilitating efficient communication and workflow across the organization. The ideal candidate is detail-oriented, possesses exceptional time management skills, and thrives in a fast-paced, virtual environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle confidential information with discretion and professionalism.
- Manage executive travel arrangements, including flights, accommodation, and ground transportation, ensuring seamless logistics.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a primary point of contact for internal and external stakeholders, screening and directing communications.
- Conduct research on various topics as requested by executives.
- Manage and organize electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues.
- Assist with special projects and initiatives as assigned by the executive team.
- Liaise with other departments and external parties to facilitate executive operations.
- Process expense reports and manage departmental budgets as required.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field is preferred.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Proven experience in managing complex calendars and coordinating high-level meetings.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Discretion and a high level of professionalism when handling sensitive information.
- Ability to work independently with minimal supervision and a proactive approach to problem-solving.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Adaptability and resilience in a remote work setting.
- Previous experience in a startup or fast-paced tech environment is a plus.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Remote Operations Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their executive leadership team. This is a fully remote position, offering the flexibility to manage a wide range of administrative and operational tasks from anywhere in Kenya. You will be the organizational backbone, ensuring seamless operations, efficient communication, and proactive problem-solving. This role demands exceptional attention to detail, discretion, and the ability to thrive in a fast-paced virtual environment.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for multiple executives, ensuring efficient time management.
- Arrange and coordinate virtual meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
- Handle all aspects of travel arrangements, including booking flights, accommodation, and ground transportation, for remote executive needs.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Conduct research on various topics as requested by executives, synthesizing information and presenting findings.
- Screen and prioritize incoming communications, responding to inquiries on behalf of executives when appropriate.
- Manage expense reports and process invoices, ensuring accuracy and compliance with company policies.
- Maintain confidential files and records with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Anticipate the needs of executives and proactively address potential issues.
- Assist with special projects and initiatives, providing administrative and logistical support.
- Optimize workflows and administrative processes for enhanced efficiency in a remote setting.
- Provide support for onboarding new remote team members from an administrative perspective.
- Ensure seamless communication flow across different time zones and remote teams.
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
- Minimum of 5 years of experience as an Executive Assistant, preferably supporting senior-level executives.
- Proven experience providing comprehensive administrative and operational support in a remote capacity.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
- High level of discretion, confidentiality, and professionalism.
- Proactive problem-solver with a strong ability to anticipate needs.
- Ability to work independently with minimal supervision and manage projects effectively.
- Adaptable and comfortable working in a dynamic, remote environment.
- Experience with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
1
Senior Executive Assistant - Remote Operations Support
Posted 20 days ago
Job Viewed
Job Description
Our client, a forward-thinking organization with a distributed workforce, is looking for a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support. This is a fully remote position, ideal for an experienced administrative professional who excels at managing complex schedules, coordinating communication, and ensuring smooth operational workflows. You will be responsible for managing the calendars of senior executives, scheduling meetings across multiple time zones, coordinating travel arrangements (when necessary), and preparing executive-level reports and presentations. The ability to anticipate needs, prioritize tasks, and maintain a high level of confidentiality is crucial. You will serve as a key point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Experience with various office productivity suites and remote collaboration tools is essential. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to problem-solving. As this is a remote role, strong self-management, time management, and communication abilities are paramount. You will be expected to work independently and deliver high-quality support to executives, contributing to the overall efficiency of the organization. This is a fantastic opportunity to contribute to the success of a dynamic company while enjoying the flexibility of a remote work environment. You will be an integral part of the executive team, ensuring seamless operations. The successful candidate will demonstrate professionalism and a commitment to providing outstanding administrative support. This position is linked to Ruiru, Kiambu, KE , however, the role is entirely remote.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Remote Operations Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to their senior leadership team. This is a fully remote, full-time position, allowing you to leverage your exceptional administrative skills from anywhere. The ideal candidate will be a master of organization, communication, and time management, with a proven ability to handle a wide range of executive support tasks with discretion and efficiency.
Key Responsibilities:
Required Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and reports.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, managing communication flow.
- Organize and manage virtual meeting logistics, ensuring smooth operation of video conferencing and other collaboration tools.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile information to assist executives in preparing for meetings and projects.
- Manage and track expenses, process invoices, and assist with budget-related tasks.
- Proactively anticipate the needs of executives and take initiative to solve problems.
- Support the implementation of remote work policies and best practices within the executive support function.
- Assist with special projects as assigned by executives.
Required Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience providing high-level executive support to senior-level management.
- Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality.
- Experience supporting remote executives or working in a remote-first environment is essential.
- Adaptability and a willingness to take on new challenges.
- A keen eye for detail and a commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
3
Senior Executive Assistant - Remote Operations Support
Posted 14 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive remote support to their executive team. This position is fully remote, allowing you to manage your workload and contribute effectively from any location. You will be instrumental in ensuring the smooth day-to-day operations of our senior leadership, handling a wide range of administrative, organizational, and logistical tasks with utmost discretion and efficiency. Responsibilities include managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (both domestic and international), preparing correspondence and reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess a proven track record as an executive assistant, demonstrating exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively in a fast-paced, virtual environment. Proficiency in productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. You should possess excellent written and verbal communication skills, a proactive and resourceful approach to problem-solving, and the ability to anticipate needs and act independently. Discretion, confidentiality, and a high level of professionalism are paramount. This role requires adaptability, resilience, and a commitment to supporting a high-performing executive team remotely. You will play a key role in optimizing executive time and effectiveness, contributing to the overall success of the organization. If you are a dedicated administrative professional seeking a challenging and rewarding remote opportunity where your skills are highly valued, we encourage you to apply. This is a chance to leverage your expertise and make a significant impact from a remote setting, ensuring seamless operational support for our leadership.
This advertiser has chosen not to accept applicants from your region.
4
Senior Executive Assistant - Remote Operations Support
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This critical role involves managing complex schedules, coordinating meetings, handling confidential information, and ensuring the smooth operation of executive functions from a distance. The ideal candidate will possess exceptional organizational skills, impeccable communication abilities, and a keen eye for detail. This is a fully remote position, offering the flexibility to work from home while maintaining a high level of professionalism and efficiency.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Prepare agendas, take meeting minutes, and track action items to ensure follow-through.
- Draft, review, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize communications, including emails, calls, and mail, responding on behalf of executives when appropriate.
- Coordinate logistics for virtual meetings, ensuring all participants have the necessary information and technology.
- Conduct research and gather information on various topics as requested by executives.
- Maintain confidential files and records with discretion and adherence to company policies.
- Assist with the preparation of budgets and expense reports.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and anticipate the needs of the executives and provide solutions.
- Manage special projects and initiatives as assigned.
- Ensure efficient workflow and information management within the executive office.
- Maintain a high level of professionalism and discretion at all times.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience as an Executive Assistant or in a similar high-level administrative support role, preferably supporting C-suite executives.
- Demonstrated proficiency in using calendar management software (e.g., Outlook Calendar, Google Calendar) and collaboration tools (e.g., Microsoft Teams, Zoom).
- Exceptional written and verbal communication skills, with a strong command of grammar and proofreading.
- Outstanding organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Proven ability to handle confidential information with the utmost discretion.
- Strong problem-solving skills and a proactive, resourceful approach to challenges.
- Adaptability and willingness to learn new tools and technologies.
- Experience managing travel arrangements and expense reporting.
- Excellent interpersonal skills, with the ability to build rapport and collaborate effectively with diverse individuals.
This advertiser has chosen not to accept applicants from your region.
5
Senior Executive Assistant - Remote Operations Support
Posted 17 days ago
Job Viewed
Job Description
Our client, a fast-paced and innovative technology startup, is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive remote support to their executive leadership team. This role is critical in ensuring the smooth and efficient operation of the senior management functions, enabling them to focus on strategic initiatives. As a fully remote team member, you will be responsible for managing complex calendars, coordinating virtual meetings across multiple time zones, preparing executive correspondence, and handling confidential information with the utmost discretion. Your ability to anticipate needs, manage priorities effectively, and maintain a high level of professionalism in a remote setting will be key to your success. You will act as a key liaison between executives and internal/external stakeholders, ensuring clear and timely communication. Key responsibilities include:
- Managing complex and dynamic executive calendars, scheduling appointments, and coordinating internal and external meetings across different platforms and time zones.
- Preparing agendas, meeting materials, and taking minutes for executive-level meetings.
- Handling confidential correspondence, emails, and documents, ensuring accuracy and timeliness.
- Coordinating travel arrangements (when applicable, though this role is primarily remote) and expense reporting.
- Conducting research and preparing reports or presentations as needed by the executives.
- Acting as a gatekeeper and point of contact for executives, screening calls and visitors (virtually).
- Proactively identifying and addressing potential issues or conflicts in scheduling or priorities.
- Maintaining organized digital filing systems and ensuring easy access to critical information.
- Assisting with special projects and initiatives as assigned by the executive team.
- Collaborating effectively with other administrative staff and departments in a virtual environment.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Executive Assistant - Remote Operations Support
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive remote administrative support to senior leadership. This role is pivotal in ensuring the smooth day-to-day operations of executives, enabling them to focus on strategic priorities. You will be responsible for managing complex calendars, coordinating travel, preparing reports, and handling confidential information with utmost professionalism, all within a virtual environment.
Key Responsibilities:
Qualifications:
This is an excellent opportunity to contribute to the success of our leadership team and grow within a supportive, remote-first organization. The position is based in Ruiru, Kiambu, KE , but is entirely remote.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones, proactively identifying conflicts and resolutions.
- Arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Conduct research on various topics as requested by executives, summarizing findings and providing actionable insights.
- Screen and prioritize incoming communications, including emails, calls, and mail, taking appropriate action or referring matters to the relevant individuals.
- Serve as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Manage expense reporting and reconciliation for executives.
- Organize and prepare materials for meetings, including agendas, background documents, and presentations.
- Handle confidential and sensitive information with discretion and integrity.
- Develop and implement efficient administrative processes and systems to optimize executive productivity.
- Provide support for personal matters for executives as needed, maintaining professionalism and confidentiality.
- Proactively anticipate the needs of executives and take initiative to address them.
- Maintain organized digital and physical filing systems.
Qualifications:
- Proven experience as an Executive Assistant, Senior Executive Assistant, or in a similar high-level administrative role, supporting C-suite executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced, remote setting.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with calendar management tools and virtual meeting platforms (e.g., Zoom, Teams).
- Excellent written and verbal communication skills, with strong attention to detail and proofreading abilities.
- High level of discretion, confidentiality, and professionalism.
- Ability to work independently, take initiative, and problem-solve proactively.
- Experience in coordinating international travel and managing expense reports.
- A Bachelor's degree or equivalent work experience is preferred.
- Adaptability and willingness to learn new tools and processes in a remote work context.
This is an excellent opportunity to contribute to the success of our leadership team and grow within a supportive, remote-first organization. The position is based in Ruiru, Kiambu, KE , but is entirely remote.
This advertiser has chosen not to accept applicants from your region.
7
Senior Executive Assistant - Remote Operations Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote, permanent position, offering a crucial role in ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas and minutes, and handling confidential correspondence. Key duties include anticipating the needs of executives, proactively managing potential conflicts, and ensuring seamless communication across departments and with external stakeholders. You will also be expected to assist with the preparation of presentations, reports, and other critical documents, as well as manage special projects as assigned. The ideal candidate will possess a Bachelor's degree in Business Administration or a related field, or equivalent practical experience. A minimum of 5-7 years of experience as an Executive Assistant supporting C-suite executives, ideally in a remote or hybrid environment, is required. Exceptional organizational and time-management skills, meticulous attention to detail, and a high degree of professionalism are essential. Proficiency in productivity software suites (e.g., Microsoft Office 365, Google Workspace) and virtual collaboration tools is a must. Strong communication and interpersonal skills are critical for building rapport with executives and colleagues at all levels. This remote role demands a high degree of discretion, adaptability, and the ability to work independently with minimal supervision, while consistently delivering high-quality support. Your dedication and efficiency will be key to optimizing the productivity of our client's leadership team.
This advertiser has chosen not to accept applicants from your region.
8
Senior Executive Assistant - Remote Operations Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive administrative support to their senior leadership team in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of remote executive functions. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, managing confidential information, and acting as a gatekeeper for executive communications. The ideal candidate possesses exceptional organizational skills, outstanding communication abilities, and a strong command of modern office technologies and remote collaboration tools. You will anticipate needs, prioritize tasks effectively, and maintain a high level of professionalism in all interactions. Proven experience supporting C-level executives is essential, along with a demonstrated ability to handle sensitive information with discretion and confidentiality. As a remote professional, you must be self-disciplined, proactive in problem-solving, and adept at managing multiple responsibilities simultaneously with minimal supervision. This is an exciting opportunity to become an integral part of a dynamic remote team and contribute to the success of senior leadership.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, presentations, reports, and other documents.
- Act as a primary point of contact for internal and external stakeholders, screening and directing communications appropriately.
- Manage confidential information with the utmost discretion and security.
- Conduct research and compile information for various projects and meetings.
- Organize and maintain digital filing systems for efficient record-keeping.
- Provide logistical support for virtual meetings, including setting up conference calls and distributing materials.
- Assist with expense reporting and budget tracking as needed.
- Anticipate the needs of executives and proactively address potential issues.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time management skills, with the ability to prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills, with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- High level of discretion and confidentiality.
- Proactive problem-solving abilities and a resourceful approach to challenges.
- Ability to work independently and manage multiple tasks simultaneously in a remote setting.
- Experience in a remote-first work environment is a strong asset.
This advertiser has chosen not to accept applicants from your region.
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