3 Executive Administrative Assistant Remote Operations Support jobs in whatjobs
Executive Administrative Assistant - Remote Operations Support
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of our executive team's day-to-day activities. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing executive-level reports and presentations. Your ability to anticipate needs, manage competing priorities, and maintain absolute confidentiality will be paramount. Key responsibilities include handling correspondence (email and phone), organizing and maintaining digital files, conducting research for various projects, and acting as a liaison between executives and internal/external stakeholders. You will also assist with event planning for virtual meetings and conferences. The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably supporting senior leadership. Excellent organizational and time-management skills, with a strong ability to multitask and prioritize effectively, are essential. Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Strong written and verbal communication skills, along with exceptional interpersonal skills, are necessary for interacting professionally with diverse individuals. Experience with project management tools or virtual collaboration platforms is a plus. A proactive approach to problem-solving and a high degree of professionalism and discretion are expected. This is a fully remote position, requiring a self-motivated individual with a dedicated workspace and reliable internet connection, capable of working independently while remaining a key part of a distributed team. If you are a highly efficient and resourceful administrative professional looking for a challenging remote role, we encourage you to apply.
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Executive Administrative Assistant - Remote Operations Support
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their remote leadership team. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently. You will be instrumental in ensuring the smooth day-to-day operations by managing calendars, coordinating meetings, handling communications, and preparing documents. The ideal candidate possesses strong technical proficiency, excellent communication abilities, and a commitment to providing high-level support in a virtual environment. Your role will be critical in enabling the executive team to focus on strategic initiatives.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Handle incoming and outgoing communications, including emails, calls, and correspondence, filtering and prioritizing as needed.
- Prepare, proofread, and edit documents, presentations, and reports with meticulous attention to detail.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research on various topics as requested by the executive team.
- Maintain confidential files and records with utmost discretion.
- Provide general administrative support, including data entry, expense reporting, and task management.
- Anticipate the needs of the executive team and proactively address them.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Utilize various remote collaboration tools to ensure seamless communication and workflow.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience as an Executive Assistant, Administrative Assistant, or in a similar support role, preferably supporting remote executives or teams.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet) and project management tools.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
- High level of professionalism, discretion, and reliability.
- Ability to work independently with minimal supervision in a remote setting.
- Proactive problem-solving skills and a resourceful approach to tasks.
- Adaptability and willingness to learn new systems and processes.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant, Remote Operations Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide crucial support for their remote operations team. This is a fully remote position, offering the flexibility to manage administrative tasks and support executives from anywhere in Kenya. You will be instrumental in ensuring the smooth functioning of daily operations, managing schedules, coordinating communications, and assisting with various administrative projects.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and professional responses.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Assist with travel arrangements, including booking flights, accommodations, and transportation, and preparing itineraries.
- Prepare expense reports and manage budget tracking for administrative expenditures.
- Conduct research and compile data for various projects and presentations.
- Provide general administrative support, such as document formatting, proofreading, and data entry.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address potential administrative challenges.
- Handle confidential information with discretion and professionalism.
- Support the implementation and management of administrative processes and systems.
- Assist with onboarding new remote team members from an administrative perspective.
- Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- A minimum of 4 years of progressive experience as an Administrative Assistant or Executive Assistant, preferably supporting remote teams or in a fast-paced environment.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong written and verbal communication skills.
- Excellent interpersonal skills and a professional demeanor.
- Ability to work independently, exercise good judgment, and take initiative.
- High level of accuracy and attention to detail.
- Discretion and ability to handle confidential information.
- Must be legally authorized to work in Kenya.
This advertiser has chosen not to accept applicants from your region.
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