7,341 Remote Administrative Assistant Project Support jobs in Kenya
Administrative Assistant - Remote Operations Support
Posted 14 days ago
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Job Description
Our client is seeking a proactive and highly organized Administrative Assistant to provide comprehensive support to their remote operations team. This is a fully remote position, allowing you to contribute effectively from your home office. The successful candidate will be responsible for managing a wide range of administrative tasks, ensuring the smooth and efficient functioning of daily operations. Your duties will include scheduling and coordinating meetings, managing calendars, preparing correspondence, and maintaining organized digital filing systems. You will assist with travel arrangements, expense reporting, and document management. Strong communication skills are essential, as you will be interacting with internal teams, external partners, and clients via email, phone, and video conferencing. The ability to anticipate needs and proactively address potential issues is highly valued. You will support various departments with administrative projects as needed, demonstrating versatility and a willingness to learn. Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace is a must. Experience with project management tools or CRM systems is a plus. We are looking for a detail-oriented individual with excellent time management skills and the ability to prioritize tasks effectively in a fast-paced, remote environment. You should be a self-starter, able to work independently with minimal supervision, while also being a collaborative team player. This role offers a great opportunity to gain diverse administrative experience within a supportive and dynamic organization that embraces remote work culture. Maintaining confidentiality and discretion in handling sensitive information is crucial. We value individuals who are adaptable, reliable, and committed to providing exceptional administrative support.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate schedules, appointments, and calendars for remote teams.
- Prepare, edit, and proofread documents, reports, and presentations.
- Handle incoming and outgoing communications (emails, phone calls, messages).
- Organize and maintain digital filing systems and databases.
- Assist with travel arrangements and expense report processing.
- Support project management tasks and follow-ups.
- Coordinate virtual meetings and take minutes when required.
- Provide general administrative support to various departments.
- Ensure efficient workflow and timely completion of administrative tasks.
- Maintain confidentiality and handle sensitive information with discretion.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 2-3 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Detail-oriented with a high level of accuracy.
- Experience working in a remote environment is an advantage.
- Self-motivated, reliable, and able to work independently.
- Familiarity with project management or CRM software is a plus.
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Executive Administrative Assistant - Remote Operations Support
Posted 12 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of our executive team's day-to-day activities. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing executive-level reports and presentations. Your ability to anticipate needs, manage competing priorities, and maintain absolute confidentiality will be paramount. Key responsibilities include handling correspondence (email and phone), organizing and maintaining digital files, conducting research for various projects, and acting as a liaison between executives and internal/external stakeholders. You will also assist with event planning for virtual meetings and conferences. The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably supporting senior leadership. Excellent organizational and time-management skills, with a strong ability to multitask and prioritize effectively, are essential. Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Strong written and verbal communication skills, along with exceptional interpersonal skills, are necessary for interacting professionally with diverse individuals. Experience with project management tools or virtual collaboration platforms is a plus. A proactive approach to problem-solving and a high degree of professionalism and discretion are expected. This is a fully remote position, requiring a self-motivated individual with a dedicated workspace and reliable internet connection, capable of working independently while remaining a key part of a distributed team. If you are a highly efficient and resourceful administrative professional looking for a challenging remote role, we encourage you to apply.
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Senior Administrative Assistant - Remote Operations Support
Posted 18 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive remote support for their operational teams. This is a fully remote role, offering flexibility and the chance to manage administrative tasks from your preferred location. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing reports, and ensuring the smooth functioning of daily administrative operations. The ideal candidate is meticulous, possesses excellent communication skills, and has a proven ability to manage multiple priorities in a fast-paced environment. Experience with remote collaboration tools is essential.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives and teams.
- Schedule and coordinate virtual meetings, prepare agendas, and take meeting minutes.
- Handle incoming and outgoing communications, including emails, calls, and mail, in a professional and timely manner.
- Prepare and edit documents, presentations, and reports.
- Organize and maintain electronic filing systems for easy retrieval of information.
- Assist with travel arrangements and expense reporting.
- Conduct research and gather information as needed for various projects.
- Provide support for HR-related administrative tasks, such as onboarding new remote employees.
- Act as a primary point of contact for internal and external inquiries, ensuring efficient communication.
- Anticipate the needs of the team and proactively address potential issues.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar role, with a significant portion in remote support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Exceptional organizational and time management skills, with keen attention to detail.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a remote setting.
- Discretion and professionalism in handling confidential information.
- Proactive problem-solver with a strong sense of responsibility.
This advertiser has chosen not to accept applicants from your region.
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Senior Office Administrator - Remote Operations Support
Posted 20 days ago
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Job Description
Our client, a dynamic and growing organization with a distributed workforce, is seeking an experienced and highly organized Senior Office Administrator to provide comprehensive remote operations support. This position is crucial for ensuring the smooth and efficient functioning of our client's administrative and operational processes from a remote-first perspective. You will be responsible for managing a wide range of tasks that support both internal teams and external stakeholders, requiring exceptional organizational skills, proactivity, and a strong command of remote collaboration tools.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings, and arranging virtual appointments across multiple time zones.
- Handle incoming and outgoing communications, including emails, calls, and messages, ensuring timely responses and appropriate routing.
- Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to company standards.
- Organize and maintain digital filing systems, ensuring easy accessibility and confidentiality of information.
- Coordinate virtual team events, workshops, and training sessions, including logistics and communication.
- Assist with onboarding processes for new remote employees, including distributing necessary information and resources.
- Manage travel arrangements and expense reporting for remote team members as needed.
- Conduct research on various topics as requested by management.
- Implement and improve administrative processes to enhance efficiency in a remote work environment.
- Serve as a point of contact for internal queries related to administrative procedures and operations.
- Manage office supplies and equipment inventory for remote staff (if applicable) and coordinate deliveries.
- Ensure smooth operation of communication and collaboration tools.
Qualifications:
- A Bachelor's degree in Business Administration, Management, or a related field is preferred.
- A minimum of 5 years of experience in an administrative or office management role, with a proven track record of supporting remote operations.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively in a remote setting.
- Proficiency in using a wide range of office software and collaboration tools (e.g., Microsoft Office Suite, Google Workspace, Zoom, Slack, Asana, Trello).
- Strong written and verbal communication skills, with excellent attention to detail.
- Proactive problem-solving abilities and a resourceful approach to managing challenges.
- Discretion and the ability to handle confidential information with integrity.
- Experience in coordinating complex schedules and logistics.
- A self-starter attitude with the ability to work independently and as part of a remote team.
- High level of professionalism and a customer-service oriented mindset.
- Must have a reliable internet connection and a dedicated, quiet workspace conducive to remote work.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Coordinator - Project Support
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and detail-oriented Remote Administrative Coordinator to provide essential support to their project management teams. This is a fully remote role, offering flexibility and the opportunity to contribute to diverse projects from anywhere. The ideal candidate is a proactive individual with excellent organizational skills, strong communication abilities, and a knack for managing multiple tasks efficiently in a virtual environment.
As a Remote Administrative Coordinator, you will be responsible for a range of administrative tasks that keep projects running smoothly. This includes maintaining project documentation, scheduling and coordinating project meetings across different time zones, preparing meeting minutes and action items, and tracking project progress. You will assist project managers with reporting, data entry, and the organization of project-related information. The ability to use various collaboration tools, manage calendars effectively, and maintain a high level of accuracy and confidentiality is paramount. You will act as a key support link between project team members, ensuring information flows freely and efficiently.
Key Responsibilities:
As a Remote Administrative Coordinator, you will be responsible for a range of administrative tasks that keep projects running smoothly. This includes maintaining project documentation, scheduling and coordinating project meetings across different time zones, preparing meeting minutes and action items, and tracking project progress. You will assist project managers with reporting, data entry, and the organization of project-related information. The ability to use various collaboration tools, manage calendars effectively, and maintain a high level of accuracy and confidentiality is paramount. You will act as a key support link between project team members, ensuring information flows freely and efficiently.
Key Responsibilities:
- Maintain and organize project documentation, including plans, reports, and correspondence.
- Schedule and coordinate project meetings, ensuring all relevant parties are invited and aware of the agenda.
- Take accurate minutes during meetings and distribute them along with action items in a timely manner.
- Assist project managers in tracking project timelines, deliverables, and milestones.
- Perform data entry and update project management systems as required.
- Communicate project updates and information to team members and stakeholders as directed.
- Organize and manage project-related files and digital assets.
- Provide general administrative support to the project management office.
- Assist with the preparation of project reports and presentations.
- Ensure all administrative tasks are completed accurately and efficiently.
- Liaise with team members to gather necessary information for project tasks.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar administrative support role.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management software (e.g., Asana, Trello, Monday.com) and virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently with minimal supervision and a proactive approach.
- Strong multitasking capabilities and ability to prioritize effectively.
- Professional demeanor and ability to handle confidential information.
- Must have a reliable internet connection and a suitable home office setup.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Manager - Remote Operations Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to lead and enhance their remote operational support functions. This is a fully remote position, offering the flexibility to manage administrative excellence from any location. The ideal candidate will have extensive experience in managing diverse administrative operations, optimizing office workflows, and implementing efficient systems. You will be responsible for overseeing a range of administrative tasks, including budget management, vendor relations, facility coordination (remotely), and ensuring the smooth functioning of daily operations for a distributed workforce. Strong leadership, exceptional organizational skills, and a commitment to creating a productive remote work environment are essential.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Develop and implement administrative policies and procedures to ensure efficient and effective operations.
- Oversee budget management for administrative departments, tracking expenses and identifying cost-saving opportunities.
- Manage relationships with vendors and service providers, negotiating contracts and ensuring quality service delivery.
- Coordinate office logistics and support for remote employees, including equipment procurement and IT liaison.
- Implement and maintain efficient filing and record-keeping systems, both physical and digital.
- Manage the onboarding and offboarding processes for administrative staff.
- Ensure compliance with relevant regulations and company policies.
- Serve as a point of contact for internal and external stakeholders, addressing inquiries and resolving issues.
- Lead and mentor a team of administrative professionals in a remote setting.
- Continuously identify opportunities for process improvement and implement new administrative technologies.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management, with a focus on operational support.
- Proven track record of improving administrative efficiency and managing budgets effectively.
- Strong understanding of office management principles and best practices.
- Excellent leadership, communication, and interpersonal skills.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and administrative management tools.
- Exceptional organizational and multitasking abilities.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Experience working effectively in a fully remote team is essential.
- This role is based in the wider **Embu, Embu, KE** region, but is a fully remote opportunity.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant - Remote Operations Support
Posted 13 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to manage your workday effectively while ensuring seamless administrative operations. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing professional correspondence. Key duties include screening calls and emails, preparing reports and presentations, organizing virtual meetings, and maintaining confidential files. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and prioritize tasks efficiently. Proficiency in productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams), is essential. Strong written and verbal communication skills are paramount for interacting with internal teams, external partners, and clients. You should be a self-starter, capable of working independently with minimal supervision, and maintaining a high level of professionalism and discretion. This role requires excellent problem-solving skills and the ability to adapt to changing priorities in a fast-paced remote environment. Working remotely from Naivasha, Nakuru, KE , you will be an integral part of the executive team, ensuring smooth day-to-day operations.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, ensuring all participants have necessary information and access.
- Maintain confidential files and databases with accuracy and discretion.
- Conduct research and compile information as needed for various projects.
- Provide administrative support and handle ad-hoc tasks as required.
- Act as a liaison between executives and internal/external stakeholders.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3+ years of experience as an Executive Assistant or in a similar administrative support role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to work independently and maintain confidentiality.
- Experience in a remote work setting is highly desirable.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Executive Assistant - Remote Operations Support
Posted 20 days ago
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Job Description
Our client, a dynamic and innovative startup, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their executive leadership team. This role is pivotal in ensuring the smooth operation of daily executive activities and facilitating efficient communication and workflow across the organization. The ideal candidate is detail-oriented, possesses exceptional time management skills, and thrives in a fast-paced, virtual environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle confidential information with discretion and professionalism.
- Manage executive travel arrangements, including flights, accommodation, and ground transportation, ensuring seamless logistics.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a primary point of contact for internal and external stakeholders, screening and directing communications.
- Conduct research on various topics as requested by executives.
- Manage and organize electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues.
- Assist with special projects and initiatives as assigned by the executive team.
- Liaise with other departments and external parties to facilitate executive operations.
- Process expense reports and manage departmental budgets as required.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field is preferred.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Proven experience in managing complex calendars and coordinating high-level meetings.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Discretion and a high level of professionalism when handling sensitive information.
- Ability to work independently with minimal supervision and a proactive approach to problem-solving.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Adaptability and resilience in a remote work setting.
- Previous experience in a startup or fast-paced tech environment is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Apprentice Welder - Remote Project Support
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking enthusiastic and dedicated individuals to join their team as Apprentice Welders. This unique, fully remote apprenticeship program provides comprehensive training and hands-on experience in welding techniques, with a focus on supporting remote project teams with fabrication specifications and quality control oversight. While the core training may involve some initial in-person sessions or simulations, the primary function and ongoing learning will be managed remotely. You will learn from experienced professionals and gain valuable skills in a supportive, virtual environment. This is an excellent opportunity for individuals eager to build a career in a skilled trade.
Key Responsibilities:
Key Responsibilities:
- Learn and practice various welding techniques, including MIG, TIG, and Stick welding, under remote guidance and supervision.
- Study welding blueprints, schematics, and technical diagrams to understand project requirements.
- Assist in fabricating and assembling metal components according to specifications.
- Learn to operate and maintain welding equipment safely and effectively.
- Participate in remote training modules and workshops covering welding theory, safety protocols, and material science.
- Provide remote support to project teams by reviewing fabrication drawings and identifying potential issues.
- Assist in developing quality control checklists for remote inspection processes.
- Understand and adhere to all safety regulations and company policies.
- Maintain a clean and organized virtual workspace for learning and documentation.
- Collaborate with senior welders and project managers via virtual communication channels.
- Develop a strong understanding of different metal types and their welding characteristics.
- Practice good housekeeping in simulated or assigned work areas.
- Seek feedback and guidance from mentors to continuously improve welding skills.
- Contribute to a positive and productive remote learning environment.
- Document learning progress and skill acquisition through provided platforms.
- High school diploma or equivalent.
- A strong mechanical aptitude and interest in learning a skilled trade.
- Basic understanding of tools and measurements is advantageous.
- Excellent attention to detail and a commitment to producing high-quality work.
- Ability to follow instructions precisely, both written and verbal.
- Good communication skills and the ability to collaborate effectively in a remote setting.
- Willingness to learn and adapt to new technologies and methodologies.
- A motivated and disciplined approach to remote learning.
- Physical stamina and manual dexterity are beneficial for future practical application.
- Ability to commit to the full duration of the apprenticeship program.
- Previous exposure to metalworking or fabrication is a plus but not required.
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Junior Business Analyst - Remote Project Support
Posted 20 days ago
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Job Description
Our client is seeking an enthusiastic and detail-oriented Junior Business Analyst to join their team in a fully remote capacity. This internship offers a fantastic opportunity for individuals looking to kick-start their career in business analysis and project management within a supportive, remote-first environment. You will work closely with senior analysts and project managers, gaining hands-on experience in gathering and documenting business requirements, analyzing data, and contributing to the successful delivery of various projects.
Key responsibilities include:
The ideal candidate is currently pursuing or has recently completed a Bachelor's degree in Business Administration, Information Systems, Economics, or a related field. While prior experience is not mandatory, a strong academic record and demonstrated interest in business analysis or project management are essential. Excellent written and verbal communication skills are required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is necessary. Strong analytical and problem-solving abilities, along with a keen eye for detail, are crucial. This is a remote internship, requiring self-motivation, excellent time management, and the ability to work independently and collaboratively within a virtual team setting. Familiarity with project management or business analysis tools is a plus. This is an invaluable opportunity to gain practical experience and develop key skills in a flexible, remote setting while contributing to the success of our client's projects.
Key responsibilities include:
- Assisting in the collection and documentation of business requirements from stakeholders through interviews, workshops, and surveys.
- Supporting the creation of business process models, user stories, and functional specifications.
- Analyzing data to identify trends, opportunities, and potential issues.
- Helping to prepare project documentation, including status reports and meeting minutes.
- Participating in testing activities and supporting the validation of solutions against requirements.
- Conducting market research and competitive analysis as needed.
- Communicating effectively with team members and stakeholders to ensure clarity and alignment.
- Learning and applying business analysis tools and methodologies.
- Contributing to team discussions and problem-solving efforts.
- Gaining exposure to various project lifecycles and business domains.
The ideal candidate is currently pursuing or has recently completed a Bachelor's degree in Business Administration, Information Systems, Economics, or a related field. While prior experience is not mandatory, a strong academic record and demonstrated interest in business analysis or project management are essential. Excellent written and verbal communication skills are required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is necessary. Strong analytical and problem-solving abilities, along with a keen eye for detail, are crucial. This is a remote internship, requiring self-motivation, excellent time management, and the ability to work independently and collaboratively within a virtual team setting. Familiarity with project management or business analysis tools is a plus. This is an invaluable opportunity to gain practical experience and develop key skills in a flexible, remote setting while contributing to the success of our client's projects.
This advertiser has chosen not to accept applicants from your region.
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