4,311 Office Manager Executive Support jobs in Kenya
Executive Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant - Executive Support Specialist
Posted 18 days ago
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Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Proficiency in various office software and virtual collaboration tools is essential. This is a fully remote position, requiring a high degree of self-motivation, autonomy, and the ability to manage multiple tasks effectively in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Conduct research and compile data for various projects and reports.
- Manage expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support as needed, including document formatting and data entry.
- Anticipate the needs of executives and proactively address them.
- Ensure efficient workflow and seamless communication across virtual platforms.
- Maintain a professional and positive demeanor at all times.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to handle sensitive information with complete confidentiality.
- Proactive and resourceful, with the ability to work independently and take initiative.
- Strong problem-solving skills and adaptability.
- Professional and courteous demeanor.
- Previous experience in a remote work setting is highly preferred.
This advertiser has chosen not to accept applicants from your region.
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Office Manager & Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to oversee daily office operations and provide comprehensive administrative support to senior leadership. This dynamic role is crucial for ensuring a smooth and efficient working environment. You will be responsible for managing office facilities, coordinating schedules, handling correspondence, and supporting executive functions. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively. This position requires a professional demeanor and a commitment to maintaining confidentiality. You will be the first point of contact for visitors and play a key role in maintaining the professional image of the office. Responsibilities include managing office supplies, coordinating meetings and events, making travel arrangements, and assisting with the onboarding of new employees. You will also support the executive team with tasks such as preparing reports, managing calendars, and conducting research. Experience with standard office software and a proactive approach to problem-solving are essential. We are looking for an individual who is adept at managing priorities, anticipating needs, and ensuring that all administrative functions are executed seamlessly. This role offers an excellent opportunity to be a vital part of a growing organization and to contribute to its overall success through exceptional administrative support.
Responsibilities:
Qualifications:
Responsibilities:
- Oversee daily office operations, including managing supplies, equipment, and vendor relationships.
- Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
- Prepare correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing mail and manage internal communication channels.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
- Assist with the onboarding process for new employees, including paperwork and orientation.
- Organize and manage office events, meetings, and conferences.
- Maintain organized filing systems, both physical and digital.
- Implement and improve office administrative procedures and policies.
- Manage petty cash and process expense reports.
- Provide general administrative support to the team as needed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 3+ years of experience in office management or executive assistant roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and the ability to maintain confidentiality.
- Proactive problem-solving skills and a detail-oriented approach.
- Experience with scheduling and travel coordination.
- A professional and courteous demeanor.
This advertiser has chosen not to accept applicants from your region.
2
Office Manager and Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Manager and Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This dual role requires an individual adept at managing both office operations and providing high-level support to senior executives. You will be responsible for overseeing the smooth functioning of remote office operations, including managing correspondence, scheduling meetings, coordinating travel arrangements, and maintaining office supplies. As an Executive Assistant, you will manage complex calendars, prepare reports and presentations, handle confidential information with discretion, and serve as a primary point of contact for executives. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with remote collaboration tools are essential. Excellent communication and interpersonal skills are required to interact professionally with internal teams, external clients, and stakeholders. You must be a self-starter, able to work independently with minimal supervision, and demonstrate a proactive approach to problem-solving. Discretion, confidentiality, and a high level of professionalism are paramount. This role offers a dynamic opportunity to contribute to the efficiency and success of a growing organization. If you are a seasoned administrative professional with a knack for multitasking and thrive in a fully remote setting, we encourage you to apply. This position is associated with Thika, Kiambu, KE , and demands full remote dedication.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Assistant & Office Manager
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant & Office Manager to provide comprehensive remote administrative support. This is a fully remote position, offering the flexibility to work from anywhere while ensuring seamless office operations and executive support. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and managing general office administration tasks. The ideal candidate will possess exceptional organizational skills, a strong ability to prioritize, and a keen eye for detail. You should be proficient in utilizing a range of office software and remote collaboration tools, including G Suite, Microsoft Office Suite, project management software, and video conferencing platforms. This role requires excellent communication and interpersonal skills, as you will be interacting with executives, clients, and team members across different time zones. You must be able to maintain confidentiality, exercise sound judgment, and work independently with minimal supervision. This position involves managing office supplies remotely, liaising with vendors, and potentially overseeing virtual event planning or support. The successful candidate will be a self-starter, adept at anticipating needs and proactively addressing potential issues. If you are a highly motivated administrative professional with a proven ability to manage diverse responsibilities effectively in a remote setting, we encourage you to apply. Join our client's dynamic team and contribute to their operational efficiency and executive success through your exceptional remote administrative support.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Assistant and Office Manager
Posted 20 days ago
Job Viewed
Job Description
Our client, a forward-thinking organization, is seeking a highly organized and proactive Remote Executive Assistant and Office Manager to provide comprehensive administrative support. This is a fully remote position, ideal for an individual who excels at managing complex schedules, coordinating projects, and ensuring the smooth day-to-day operations of a virtual office environment. You will be responsible for managing executive calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. This role also involves overseeing various administrative tasks, such as managing digital filing systems, processing expenses, and liaising with vendors. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to multitask effectively. Strong proficiency in office productivity software, including G Suite or Microsoft Office Suite, is essential. Excellent written and verbal communication skills are paramount, as you will be interacting with internal teams, external partners, and clients. You must be a proactive problem-solver, capable of anticipating needs and taking initiative to address them efficiently. This position requires a high degree of discretion and confidentiality, as you will be handling sensitive information. As a remote employee, you must demonstrate excellent time management, self-discipline, and the ability to work independently with minimal supervision. You will be expected to adapt quickly to new tools and processes and contribute to a positive and productive remote work culture. This is an excellent opportunity for a seasoned administrative professional looking to leverage their skills in a flexible, remote setting. The operational focus for this role is linked to **Mlolongo, Machakos, KE**, guiding our recruitment efforts. If you are a highly organized and resourceful administrative professional ready to support a dynamic team remotely, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage executive calendars, scheduling meetings, and appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, communications, presentations, and reports.
- Organize and maintain digital filing systems.
- Process expense reports and manage budgets for administrative tasks.
- Act as a primary point of contact for internal and external inquiries.
- Liaise with vendors and manage office supplies for remote team members.
- Conduct research and compile data for various projects.
- Assist with the onboarding process for new remote employees.
- Contribute to improving administrative processes and efficiency.
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum 4 years of experience as an Executive Assistant or Office Manager.
- Proven experience supporting multiple executives or senior leaders.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and manage priorities in a remote environment.
- Experience with virtual collaboration tools.
- Discretion and the ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
5
Office Administrator and Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to join their dynamic team in Bungoma, Bungoma, KE . This pivotal role involves managing daily administrative operations, providing comprehensive support to senior management, and ensuring the smooth functioning of the office environment. Responsibilities include coordinating schedules, managing calendars, arranging travel and accommodation, preparing reports and presentations, and handling correspondence with professionalism and efficiency. You will be responsible for maintaining office supplies, managing vendor relationships, and overseeing general office upkeep. A key aspect of this role is acting as the primary point of contact for internal and external stakeholders, requiring exceptional communication and interpersonal skills. The ideal candidate will be adept at multitasking, prioritizing tasks effectively, and maintaining a high level of confidentiality. This position offers a unique opportunity to contribute to the operational success of a growing organization. The hybrid work model allows for a blend of in-office collaboration and remote flexibility, fostering a balanced work-life integration. We are looking for someone who can anticipate needs, solve problems creatively, and contribute to a positive and productive workplace culture. Experience in event coordination and basic bookkeeping is also desirable. Join us to make a significant impact in a supportive and challenging role.
This advertiser has chosen not to accept applicants from your region.
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Office Administrator & Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client, a growing professional services firm, is seeking a highly organized and proactive Office Administrator & Executive Assistant to manage administrative operations and provide high-level support to senior leadership in **Kitale, Trans-Nzoia, KE**. This hybrid role offers a blend of in-office responsibilities to foster collaboration and remote flexibility for focused tasks, ensuring a dynamic and efficient work environment.
As the Office Administrator & Executive Assistant, you will be the backbone of our client's daily operations. Your responsibilities will encompass a wide range of administrative duties, including managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and ensuring the smooth running of the office environment. You will also provide direct support to executives, including preparing reports, managing travel arrangements, and acting as a primary point of contact for internal and external stakeholders. Exceptional organizational skills, discretion, and a proactive approach are essential for success in this role.
Key responsibilities include:
As the Office Administrator & Executive Assistant, you will be the backbone of our client's daily operations. Your responsibilities will encompass a wide range of administrative duties, including managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and ensuring the smooth running of the office environment. You will also provide direct support to executives, including preparing reports, managing travel arrangements, and acting as a primary point of contact for internal and external stakeholders. Exceptional organizational skills, discretion, and a proactive approach are essential for success in this role.
Key responsibilities include:
- Managing executive calendars, scheduling appointments, and coordinating meetings.
- Handling incoming and outgoing correspondence, including emails and phone calls.
- Preparing reports, presentations, and other documents for executive review.
- Organizing and managing travel arrangements, including flights, accommodation, and itineraries.
- Maintaining office supplies inventory and managing procurement processes.
- Ensuring the office environment is organized, tidy, and functional.
- Acting as a liaison between executives and other departments or external parties.
- Handling confidential information with the utmost discretion.
- Assisting with event planning and coordination for internal and external functions.
- Implementing and refining administrative procedures to enhance efficiency.
- Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with calendar management and travel coordination.
- Proactive problem-solving abilities.
- Familiarity with office management procedures.
- Adept at working both independently and collaboratively within a team.
This advertiser has chosen not to accept applicants from your region.
7
Remote Office Manager and Administrative Lead
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager and Administrative Lead to ensure the smooth and efficient operation of their virtual office environment. This fully remote position is responsible for managing a wide range of administrative tasks, supporting executive leadership, and fostering a positive and productive remote work culture. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong ability to multitask and prioritize effectively in a dynamic setting. You will be the go-to person for administrative support, coordinating schedules, managing communications, organizing virtual meetings, and implementing efficient administrative processes. This role requires excellent communication skills, proficiency with various office software and collaboration tools, and a proactive approach to problem-solving.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating calendars for senior management, including scheduling meetings, appointments, and travel arrangements.
- Handling incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and efficiency.
- Organizing and facilitating virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Developing and implementing efficient administrative processes and systems to support remote operations.
- Managing office supplies and equipment for remote employees, ensuring timely procurement and distribution.
- Assisting with onboarding new remote employees, providing necessary administrative support.
- Maintaining organized digital filing systems and ensuring data accuracy.
- Preparing reports, presentations, and other documents as required.
- Providing general administrative support to various departments as needed.
- Acting as a point of contact for internal and external inquiries.
- Troubleshooting minor IT issues related to office equipment and software for remote staff.
- Fostering a positive and collaborative remote work environment.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Executive Assistant
Posted 19 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing international organization, is seeking a highly organized and proactive Senior Administrative Executive Assistant to join their fully remote team. This pivotal role offers the unique opportunity to provide comprehensive support to senior leadership from the comfort of your home office. You will be instrumental in ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating global meetings, and acting as a key point of contact for internal and external stakeholders. Your responsibilities will include anticipating the needs of executives, proactively solving administrative problems, and maintaining the highest level of confidentiality. You will be expected to manage travel arrangements, prepare reports and presentations, and assist with special projects as assigned. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in standard office software suites, advanced calendar management, and virtual collaboration tools is essential. This is a remote-first position, emphasizing asynchronous communication and robust digital workflows to ensure seamless collaboration across different time zones. Successful candidates will demonstrate a strong sense of initiative, resourcefulness, and a commitment to excellence in all administrative tasks. The location of this remote role is **Mombasa, Mombasa, KE**, though the successful candidate will work entirely from their remote location. Join a forward-thinking company that values its employees and offers ample opportunities for professional development and growth within a supportive virtual work environment. We are looking for individuals who are self-motivated, possess excellent time management skills, and thrive in an autonomous setting. Your dedication to providing top-tier administrative support will directly contribute to the success of our executive team.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for multiple senior executives, including scheduling meetings, appointments, and travel.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes.
- Serve as a primary point of contact for internal and external communications, screening calls and managing correspondence.
- Organize and execute domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Conduct research and prepare reports, analyses, and summaries on various topics as requested.
- Assist with budget tracking, expense reporting, and invoice processing.
- Maintain organized electronic and physical filing systems, ensuring confidentiality of sensitive information.
- Proactively identify and resolve administrative issues before they impact productivity.
- Support special projects and initiatives as assigned by senior leadership.
- Foster positive working relationships with stakeholders across all levels of the organization.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong problem-solving abilities and a proactive approach to tasks.
- Discretion and the ability to handle confidential information with utmost professionalism.
- Ability to work independently and as part of a remote team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
This advertiser has chosen not to accept applicants from your region.
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