2,688 Office Coordinator jobs in Kenya
Systems & Networks Manager
KES2000000 - KES2400000 Y
Summit Recruitment & Search
Posted today
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Job Description
Location: Bomet, Kenya
Salary: 180,000 – 200,000
Our client is looking for a
Systems & Networks Manager
to join their team in Sotik, Bomet County. This role is crucial for overseeing the organization's systems and networks, ensuring their design, installation, maintenance, and security are aligned with business processes. The Systems & Networks Manager will be responsible for the smooth, secure, and efficient operation of technology that supports the organization, including managing network infrastructure, security protocols, and providing high-level support for technical issues.
Duties
- Design, configure, and maintain the organization's network infrastructure, including LANs, WANs, and cloud-based systems.
- Manage network devices such as routers, switches, and firewalls.
- Establish and enforce security policies to protect data and networks from unauthorized access and cyber threats.
- Monitor systems for vulnerabilities and implement necessary security measures.
- Lead a team in diagnosing and resolving complex technical issues, ensuring minimal downtime.
- Provide high-level technical support for network and system-related problems.
- Plan and manage projects related to system upgrades and migrations.
- Collaborate with senior leadership to develop long-term system strategies.
Requirements
- A bachelor's degree in a relevant field such as Computer Science, Information Technology, Computer Engineering, or a related discipline from a recognized university.
- Cisco Certified Network Professional (CCNP) (MUST HAVE).
- A minimum of 5-10 years of progressive experience in a similar role, with at least 3 years in a leadership or managerial capacity.
- Deep understanding of network architecture, protocols (TCP/IP), and various operating systems (Windows, Linux, Unix).
- Proficient in network security, server management, and cloud computing platforms.
- Knowledge of scripting and automation is essential.
- Excellent problem-solving and analytical skills.
- Strong communication and interpersonal abilities for team collaboration and explaining technical concepts.
- Leadership, project management, and budget management skills.
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0
Remote Office Manager and Administrative Lead
Posted 6 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Office Manager and Administrative Lead to ensure the smooth and efficient operation of their virtual office environment. This fully remote position is responsible for managing a wide range of administrative tasks, supporting executive leadership, and fostering a positive and productive remote work culture. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong ability to multitask and prioritize effectively in a dynamic setting. You will be the go-to person for administrative support, coordinating schedules, managing communications, organizing virtual meetings, and implementing efficient administrative processes. This role requires excellent communication skills, proficiency with various office software and collaboration tools, and a proactive approach to problem-solving.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating calendars for senior management, including scheduling meetings, appointments, and travel arrangements.
- Handling incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and efficiency.
- Organizing and facilitating virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Developing and implementing efficient administrative processes and systems to support remote operations.
- Managing office supplies and equipment for remote employees, ensuring timely procurement and distribution.
- Assisting with onboarding new remote employees, providing necessary administrative support.
- Maintaining organized digital filing systems and ensuring data accuracy.
- Preparing reports, presentations, and other documents as required.
- Providing general administrative support to various departments as needed.
- Acting as a point of contact for internal and external inquiries.
- Troubleshooting minor IT issues related to office equipment and software for remote staff.
- Fostering a positive and collaborative remote work environment.
This advertiser has chosen not to accept applicants from your region.
1
Remote Office Manager & Administrative Lead
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager & Administrative Lead to manage and streamline administrative operations from a remote setting. This pivotal role ensures the smooth functioning of daily operations, supports executive teams, and enhances overall organizational efficiency. You will be responsible for a wide range of administrative tasks, including managing schedules, coordinating communications, overseeing vendor relationships, and implementing administrative policies and procedures. This is an excellent opportunity for a skilled administrator to excel in a remote-first environment, contributing to the success of our operations that support **Bungoma, Bungoma, KE**. Key responsibilities include:
- Managing and coordinating office operations and administrative functions remotely.
- Developing and implementing administrative policies and procedures to improve efficiency and effectiveness.
- Overseeing the scheduling and coordination of meetings, appointments, and travel arrangements for executive staff.
- Managing internal and external communications, ensuring professional and timely responses.
- Maintaining organized digital filing systems and databases for important documents and records.
- Coordinating with vendors and service providers to ensure timely delivery of goods and services.
- Managing office supplies inventory and ordering necessary resources.
- Assisting in the preparation of reports, presentations, and correspondence.
- Providing remote support to employees and ensuring a productive work environment.
- Implementing and managing remote work infrastructure and tools to support administrative tasks.
- Onboarding new remote employees by providing necessary administrative guidance and resources.
- Handling confidential information with utmost discretion and professionalism.
- Liaising with HR and finance departments on administrative matters.
- Managing budgets for office supplies and administrative expenses.
This advertiser has chosen not to accept applicants from your region.
2
Office Manager & Executive Assistant
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to oversee daily office operations and provide comprehensive administrative support to senior leadership. This dynamic role is crucial for ensuring a smooth and efficient working environment. You will be responsible for managing office facilities, coordinating schedules, handling correspondence, and supporting executive functions. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively. This position requires a professional demeanor and a commitment to maintaining confidentiality. You will be the first point of contact for visitors and play a key role in maintaining the professional image of the office. Responsibilities include managing office supplies, coordinating meetings and events, making travel arrangements, and assisting with the onboarding of new employees. You will also support the executive team with tasks such as preparing reports, managing calendars, and conducting research. Experience with standard office software and a proactive approach to problem-solving are essential. We are looking for an individual who is adept at managing priorities, anticipating needs, and ensuring that all administrative functions are executed seamlessly. This role offers an excellent opportunity to be a vital part of a growing organization and to contribute to its overall success through exceptional administrative support.
Responsibilities:
Qualifications:
Responsibilities:
- Oversee daily office operations, including managing supplies, equipment, and vendor relationships.
- Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
- Prepare correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing mail and manage internal communication channels.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
- Assist with the onboarding process for new employees, including paperwork and orientation.
- Organize and manage office events, meetings, and conferences.
- Maintain organized filing systems, both physical and digital.
- Implement and improve office administrative procedures and policies.
- Manage petty cash and process expense reports.
- Provide general administrative support to the team as needed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 3+ years of experience in office management or executive assistant roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and the ability to maintain confidentiality.
- Proactive problem-solving skills and a detail-oriented approach.
- Experience with scheduling and travel coordination.
- A professional and courteous demeanor.
This advertiser has chosen not to accept applicants from your region.
3
Office Manager and Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Manager and Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This dual role requires an individual adept at managing both office operations and providing high-level support to senior executives. You will be responsible for overseeing the smooth functioning of remote office operations, including managing correspondence, scheduling meetings, coordinating travel arrangements, and maintaining office supplies. As an Executive Assistant, you will manage complex calendars, prepare reports and presentations, handle confidential information with discretion, and serve as a primary point of contact for executives. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with remote collaboration tools are essential. Excellent communication and interpersonal skills are required to interact professionally with internal teams, external clients, and stakeholders. You must be a self-starter, able to work independently with minimal supervision, and demonstrate a proactive approach to problem-solving. Discretion, confidentiality, and a high level of professionalism are paramount. This role offers a dynamic opportunity to contribute to the efficiency and success of a growing organization. If you are a seasoned administrative professional with a knack for multitasking and thrive in a fully remote setting, we encourage you to apply. This position is associated with Thika, Kiambu, KE , and demands full remote dedication.
This advertiser has chosen not to accept applicants from your region.
4
Remote Office Manager & Executive Assistant
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Manager & Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote, essential role designed to ensure the smooth and efficient operation of our client's virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. As an Office Manager, you will also be responsible for maintaining virtual office systems, managing vendor relationships, overseeing supplies and equipment, and ensuring a positive and productive remote work atmosphere for all employees. The ideal candidate possesses exceptional organizational skills, a strong understanding of modern office technologies and remote collaboration tools, and the ability to anticipate the needs of executives. You must be adept at multitasking, prioritizing tasks, and working independently with minimal supervision. Excellent written and verbal communication skills are critical, as is a high level of discretion and professionalism. This role requires someone who can seamlessly manage diverse responsibilities, maintain meticulous attention to detail, and contribute positively to the company culture, all within a remote setting. If you are a self-starter with a passion for administrative excellence and thrive in a virtual environment, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives across various time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Serve as the primary point of contact for internal and external communications.
- Manage virtual office operations, including onboarding support for new remote employees.
- Oversee procurement and management of office supplies and equipment for remote staff.
- Develop and implement administrative procedures to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Organize and coordinate virtual team events and meetings.
- Liaise with IT support to ensure smooth operation of remote work tools and systems.
- Maintain organized digital filing systems and databases.
- Assist with special projects as assigned by senior leadership.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Demonstrated ability to manage complex calendars and prioritize effectively.
- Proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and office suites (e.g., Google Workspace, Microsoft Office 365).
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- High level of discretion, professionalism, and reliability.
- Ability to work independently and proactively in a remote setting.
- Experience in a fast-paced environment is advantageous.
- A strong understanding of administrative best practices in a remote work context.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
5
Office Manager - Executive Support
Posted 10 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth day-to-day operations of their **Meru** office. This is an on-site position, requiring a dedicated professional to manage administrative functions and provide essential support. You will be responsible for a wide range of duties, including managing office supplies, coordinating vendor relationships, overseeing facilities maintenance, and ensuring a safe and efficient work environment. A key aspect of this role involves providing comprehensive administrative support to senior management, which may include calendar management, travel arrangements, and preparing correspondence. You will also play a vital role in onboarding new employees, managing HR-related administrative tasks, and assisting with event planning. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail. Strong proficiency in office software suites (Microsoft Office or Google Workspace) is essential, as is the ability to manage multiple priorities effectively. Excellent communication and interpersonal skills are crucial for interacting with staff, visitors, and external partners. Previous experience in an office management or senior administrative support role is highly desirable. You should be a self-starter, capable of working independently and as part of a team, with a commitment to maintaining high standards of professionalism and discretion. This role offers a fantastic opportunity to contribute to the operational success of our client's **Meru** branch. Responsibilities:
- Manage all aspects of office operations, ensuring efficiency and organization.
- Oversee inventory of office supplies and equipment, placing orders as needed.
- Coordinate with vendors for maintenance, repairs, and services.
- Ensure the office environment is clean, safe, and welcoming.
- Provide high-level administrative support to executives, including calendar management and travel coordination.
- Prepare reports, presentations, and correspondence.
- Assist with the onboarding process for new employees.
- Manage incoming and outgoing mail and communications.
- Plan and coordinate office events and meetings.
- Maintain confidentiality of sensitive information.
- Proven experience as an Office Manager or in a similar administrative role.
- Strong understanding of office management principles and best practices.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and collaboratively.
- Experience in basic HR administration is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Office Manager - Executive Support
Posted 4 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Office Manager to provide comprehensive administrative support and manage daily operations for their executive team. This is a crucial fully remote role, ensuring the smooth functioning of administrative tasks and supporting the efficiency of senior leadership. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to anticipate needs and proactively solve problems. You will act as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism and discretion. Responsibilities include managing correspondence, organizing virtual team events, maintaining databases, and overseeing the procurement of office supplies and equipment for remote employees. The ideal candidate will have a strong understanding of office management principles and extensive experience in executive administrative support. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools and cloud-based collaboration platforms are essential. Excellent communication, interpersonal, and time management skills are paramount. As a fully remote position, you must be self-disciplined, adept at managing your workload independently, and comfortable leveraging technology to maintain seamless communication and workflow. You will play a vital role in ensuring that our executives can focus on strategic initiatives by handling all administrative complexities. The ability to multitask, prioritize effectively, and maintain confidentiality is critical. This position offers the opportunity to be an indispensable part of a supportive and dynamic team, contributing significantly to the overall operational success from a remote location. You will be expected to maintain a high standard of support and contribute to improving administrative processes.
Qualifications:
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in office administration, executive assistance, or a similar role.
- Proven experience supporting C-level executives in a fast-paced environment.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Exceptional written and verbal communication skills.
- Experience with calendar management, travel arrangements, and event coordination.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and cloud collaboration tools.
- High degree of professionalism, discretion, and reliability.
- Ability to work autonomously and manage responsibilities effectively in a remote setting.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Manager / Senior Administrative Officer
Nairobi, Nairobi
Phoenix heights
Posted 1 day ago
Job Viewed
Job Description
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Professional with over 10 years of experience managing office operations, supporting leadership teams, and ensuring organizational efficiency. The ideal candidate is proactive, resourceful, and skilled at coordinating people, processes, and systems to keep business operations running smoothly.
Key Responsibilities:
Oversee day-to-day office administration and operational support.
Manage calendars, meetings, travel, and correspondence for executives.
Develop and implement administrative systems, policies, and procedures.
Supervise administrative staff and ensure smooth workflow across departments.
Prepare, review, and distribute reports, memos, and internal communications.
Handle vendor management, procurement, and contract administration.
Support HR functions, including onboarding and maintaining employee records.
Coordinate events, training sessions, and corporate meetings.
Ensure compliance with company policies and legal requirements.
Manage office budgets, supplies, and resource allocation efficiently.
Qualifications & Skills:
Bachelor’s degree in Business Administration, Management, or related field.
10+ years of proven experience in administrative or office management roles.
Strong leadership and people management skills.
Excellent organizational and multitasking abilities.
Proficiency in MS Office Suite, G-Suite, and office management software.
Knowledge of record-keeping, procurement, and reporting procedures.
Strong written and verbal communication skills.
High level of professionalism, discretion, and confidentiality.
Key Competencies:
Strong problem-solving and decision-making abilities.
Ability to work under pressure and meet deadlines.
Excellent interpersonal skills and team collaboration.
Proactive approach to improving efficiency and workflows.
We are seeking a highly organized and detail-oriented Administrative Professional with over 10 years of experience managing office operations, supporting leadership teams, and ensuring organizational efficiency. The ideal candidate is proactive, resourceful, and skilled at coordinating people, processes, and systems to keep business operations running smoothly.
Key Responsibilities:
Oversee day-to-day office administration and operational support.
Manage calendars, meetings, travel, and correspondence for executives.
Develop and implement administrative systems, policies, and procedures.
Supervise administrative staff and ensure smooth workflow across departments.
Prepare, review, and distribute reports, memos, and internal communications.
Handle vendor management, procurement, and contract administration.
Support HR functions, including onboarding and maintaining employee records.
Coordinate events, training sessions, and corporate meetings.
Ensure compliance with company policies and legal requirements.
Manage office budgets, supplies, and resource allocation efficiently.
Qualifications & Skills:
Bachelor’s degree in Business Administration, Management, or related field.
10+ years of proven experience in administrative or office management roles.
Strong leadership and people management skills.
Excellent organizational and multitasking abilities.
Proficiency in MS Office Suite, G-Suite, and office management software.
Knowledge of record-keeping, procurement, and reporting procedures.
Strong written and verbal communication skills.
High level of professionalism, discretion, and confidentiality.
Key Competencies:
Strong problem-solving and decision-making abilities.
Ability to work under pressure and meet deadlines.
Excellent interpersonal skills and team collaboration.
Proactive approach to improving efficiency and workflows.
This advertiser has chosen not to accept applicants from your region.
8
Remote Senior Administrative Manager - Global Support Operations
Posted 19 days ago
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Job Description
WhatJobs is seeking a highly organized and proactive Remote Senior Administrative Manager to oversee and optimize our global administrative functions. This is a fully remote role, offering the flexibility to manage administrative operations from anywhere. You will be instrumental in ensuring the smooth and efficient running of our organization by managing diverse administrative tasks, streamlining processes, and supporting executive leadership. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proven ability to manage complex administrative workflows in a remote setting.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Develop, implement, and maintain efficient administrative policies and procedures across the organization.
- Oversee and manage daily administrative operations, including scheduling, correspondence, and record-keeping.
- Manage and optimize the use of office supplies, equipment, and technology resources.
- Coordinate travel arrangements and manage calendars for senior management and executive teams.
- Serve as a primary point of contact for internal and external stakeholders, addressing inquiries and resolving issues.
- Supervise and mentor junior administrative staff, providing guidance and support for their development.
- Prepare reports, presentations, and other documents as required by senior leadership.
- Implement and manage digital filing systems and ensure data integrity and confidentiality.
- Organize and coordinate virtual meetings, webinars, and other remote events.
- Continuously identify opportunities for process improvement and efficiency gains in administrative functions.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management or office management.
- Demonstrated experience in managing administrative operations in a remote or distributed team environment.
- Excellent organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Strong written and verbal communication skills.
- Experience with budget management and vendor relations is a plus.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Proven ability to adapt to new technologies and evolving administrative needs.
This advertiser has chosen not to accept applicants from your region.
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