2 Office Manager Executive Support jobs in whatjobs
Office Manager - Executive Support
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth day-to-day operations of their **Meru** office. This is an on-site position, requiring a dedicated professional to manage administrative functions and provide essential support. You will be responsible for a wide range of duties, including managing office supplies, coordinating vendor relationships, overseeing facilities maintenance, and ensuring a safe and efficient work environment. A key aspect of this role involves providing comprehensive administrative support to senior management, which may include calendar management, travel arrangements, and preparing correspondence. You will also play a vital role in onboarding new employees, managing HR-related administrative tasks, and assisting with event planning. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail. Strong proficiency in office software suites (Microsoft Office or Google Workspace) is essential, as is the ability to manage multiple priorities effectively. Excellent communication and interpersonal skills are crucial for interacting with staff, visitors, and external partners. Previous experience in an office management or senior administrative support role is highly desirable. You should be a self-starter, capable of working independently and as part of a team, with a commitment to maintaining high standards of professionalism and discretion. This role offers a fantastic opportunity to contribute to the operational success of our client's **Meru** branch. Responsibilities:
- Manage all aspects of office operations, ensuring efficiency and organization.
- Oversee inventory of office supplies and equipment, placing orders as needed.
- Coordinate with vendors for maintenance, repairs, and services.
- Ensure the office environment is clean, safe, and welcoming.
- Provide high-level administrative support to executives, including calendar management and travel coordination.
- Prepare reports, presentations, and correspondence.
- Assist with the onboarding process for new employees.
- Manage incoming and outgoing mail and communications.
- Plan and coordinate office events and meetings.
- Maintain confidentiality of sensitive information.
- Proven experience as an Office Manager or in a similar administrative role.
- Strong understanding of office management principles and best practices.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and collaboratively.
- Experience in basic HR administration is a plus.
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Office Manager & Executive Support
Posted 9 days ago
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Job Description
Our client is seeking a highly efficient and proactive Office Manager & Executive Support professional to join their fully remote team. This role is pivotal in ensuring the smooth day-to-day functioning of administrative operations and providing dedicated support to executive leadership. You will be responsible for managing office supplies, coordinating schedules, organizing meetings, and overseeing general office administration. A key part of your role will involve providing direct support to executives, including managing calendars, booking travel arrangements, preparing correspondence, and handling sensitive information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively in a fast-paced, virtual environment. Proficiency in standard office software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. This is a remote-first position, requiring excellent communication skills, proactivity, and the ability to work independently and as part of a distributed team. You must be a problem-solver with a can-do attitude, capable of anticipating needs and addressing them efficiently. Confidentiality and professionalism are paramount in this role. You will be the go-to person for administrative support, ensuring that executives and the office run seamlessly. Experience in office administration and executive support, preferably in a remote setting, is highly desirable. This is a fantastic opportunity to contribute to the efficiency and success of a forward-thinking organization while enjoying the flexibility of working from home. The successful candidate will be adept at managing various administrative tasks, from scheduling complex meetings across time zones to maintaining organized digital filing systems. This position, while administratively linked to **Mombasa, Mombasa, KE**, is a fully remote role, demanding a self-disciplined individual with a dedicated workspace.
This advertiser has chosen not to accept applicants from your region.
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