2,741 Office Administrator Executive Assistant jobs in Kenya
Executive Administrative Assistant - Executive Support
Posted 19 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
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Office Administrator and Executive Assistant
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to join their dynamic team in Bungoma, Bungoma, KE . This pivotal role involves managing daily administrative operations, providing comprehensive support to senior management, and ensuring the smooth functioning of the office environment. Responsibilities include coordinating schedules, managing calendars, arranging travel and accommodation, preparing reports and presentations, and handling correspondence with professionalism and efficiency. You will be responsible for maintaining office supplies, managing vendor relationships, and overseeing general office upkeep. A key aspect of this role is acting as the primary point of contact for internal and external stakeholders, requiring exceptional communication and interpersonal skills. The ideal candidate will be adept at multitasking, prioritizing tasks effectively, and maintaining a high level of confidentiality. This position offers a unique opportunity to contribute to the operational success of a growing organization. The hybrid work model allows for a blend of in-office collaboration and remote flexibility, fostering a balanced work-life integration. We are looking for someone who can anticipate needs, solve problems creatively, and contribute to a positive and productive workplace culture. Experience in event coordination and basic bookkeeping is also desirable. Join us to make a significant impact in a supportive and challenging role.
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Office Administrator & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator & Executive Assistant to provide comprehensive administrative support and manage the day-to-day operations of their office. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a keen eye for detail. You will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and ensuring a smooth and efficient office environment. This role requires a professional demeanor and the ability to handle sensitive information with discretion.
Key responsibilities include:
Qualifications for this position include a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. A minimum of 3-5 years of experience in office administration or executive assistance is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are paramount. Strong organizational and time management skills, with the ability to multitask and prioritize effectively, are crucial. Experience with scheduling and travel booking software is highly desirable. A professional and courteous demeanor, with strong interpersonal skills, is necessary. This role requires the ability to work independently and as part of a team. Discretion and confidentiality are essential. The position requires consistent on-site presence in Garissa, Garissa, KE , to effectively manage office operations and provide direct support.
Key responsibilities include:
- Managing and coordinating executive calendars, scheduling appointments, and making travel arrangements.
- Screening and directing incoming calls and emails, and responding to general inquiries.
- Greeting visitors and providing a welcoming and professional reception.
- Managing office supplies, equipment, and inventory, and placing orders as needed.
- Preparing reports, presentations, and other documents as required.
- Organizing and maintaining physical and digital filing systems.
- Coordinating internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Assisting with event planning and execution.
- Handling outgoing and incoming mail and courier services.
- Processing invoices and expense reports.
- Ensuring the office space is tidy, organized, and presentable at all times.
- Providing general administrative support to the entire team.
- Implementing and maintaining office procedures and policies.
- Managing reception duties, including answering phones and directing visitors.
- Assisting with onboarding new employees.
Qualifications for this position include a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. A minimum of 3-5 years of experience in office administration or executive assistance is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are paramount. Strong organizational and time management skills, with the ability to multitask and prioritize effectively, are crucial. Experience with scheduling and travel booking software is highly desirable. A professional and courteous demeanor, with strong interpersonal skills, is necessary. This role requires the ability to work independently and as part of a team. Discretion and confidentiality are essential. The position requires consistent on-site presence in Garissa, Garissa, KE , to effectively manage office operations and provide direct support.
This advertiser has chosen not to accept applicants from your region.
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Remote Office Administrator & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Administrator & Executive Assistant to provide comprehensive support to their leadership team. This position is crucial for ensuring the smooth and efficient operation of administrative functions within a fully remote work environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proven capacity to manage multiple tasks simultaneously with discretion and professionalism. You will be the go-to person for a wide range of administrative duties, helping executives manage their schedules, communications, and travel arrangements effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate and arrange complex domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications (emails, calls, mail), responding as appropriate.
- Organize and maintain digital filing systems for easy retrieval of information.
- Conduct research on various topics as requested by executives.
- Process expense reports and manage budget tracking for administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with event planning and coordination for virtual and in-person meetings.
- Implement and improve administrative processes to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Provide general administrative support as needed, demonstrating flexibility and a proactive attitude.
- Ensure smooth remote operations by managing virtual office resources and communication channels.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably in a remote setting.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
- Familiarity with virtual collaboration tools and project management software is a plus.
- Ability to multitask, prioritize, and manage competing demands effectively.
- High level of discretion and confidentiality.
- Proactive problem-solver with a keen attention to detail.
- Ability to work independently and as part of a remote team.
- A professional and positive demeanor.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Administrative Assistant - Executive Support Specialist
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Proficiency in various office software and virtual collaboration tools is essential. This is a fully remote position, requiring a high degree of self-motivation, autonomy, and the ability to manage multiple tasks effectively in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Conduct research and compile data for various projects and reports.
- Manage expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support as needed, including document formatting and data entry.
- Anticipate the needs of executives and proactively address them.
- Ensure efficient workflow and seamless communication across virtual platforms.
- Maintain a professional and positive demeanor at all times.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to handle sensitive information with complete confidentiality.
- Proactive and resourceful, with the ability to work independently and take initiative.
- Strong problem-solving skills and adaptability.
- Professional and courteous demeanor.
- Previous experience in a remote work setting is highly preferred.
This advertiser has chosen not to accept applicants from your region.
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Senior Office Administrator & Executive Assistant - Remote
Posted 17 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Office Administrator & Executive Assistant to provide comprehensive remote support. This role is essential for ensuring the smooth and efficient functioning of administrative operations, allowing executives and teams to focus on their core responsibilities. You will be responsible for managing schedules, coordinating communications, organizing virtual meetings, preparing documents, and handling various administrative tasks with discretion and efficiency. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a remote work environment.
Responsibilities:
Responsibilities:
- Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
- Manage and organize virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle correspondence, emails, and phone calls with professionalism and efficiency.
- Prepare reports, presentations, and other documents as required.
- Organize and maintain digital filing systems and databases.
- Assist with onboarding new remote employees, including coordinating initial setup and training materials.
- Manage office supplies and equipment inventory for remote team members.
- Act as a liaison between executives, employees, and external stakeholders.
- Handle confidential information with utmost discretion and security.
- Support HR functions by assisting with recruitment coordination and employee record management.
- Proactively identify and address administrative challenges and propose solutions.
- Ensure compliance with company policies and procedures.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience as an Office Administrator or Executive Assistant, preferably in a remote setting.
- Proficiency in using virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently, prioritize tasks, and manage workload effectively in a remote environment.
- Discretion and a high level of professionalism in handling sensitive information.
- Proactive approach to problem-solving and administrative support.
This advertiser has chosen not to accept applicants from your region.
5
Office Administrator - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide comprehensive executive support within a fully remote setting. This role is critical in ensuring the smooth and efficient operation of daily administrative functions, enabling our executives to focus on strategic initiatives. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing agendas and meeting minutes. Your duties will include handling correspondence, managing incoming and outgoing communications, and serving as a primary point of contact for internal and external stakeholders. Maintaining confidential files, organizing digital documents, and managing databases will also be key responsibilities. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to anticipating needs and resolving issues before they arise. Strong proficiency in office productivity software suites (e.g., Microsoft Office 365, Google Workspace) and virtual collaboration tools is essential. Excellent written and verbal communication skills, coupled with strong interpersonal abilities, are vital for effective remote interaction. You must be a self-starter, capable of working independently with minimal supervision, and adept at prioritizing tasks and managing multiple projects simultaneously. A minimum of 3 years of experience in an administrative support role, preferably supporting senior management or executives, is required. A Bachelor's degree in Business Administration or a related field is advantageous. If you are a dependable, resourceful, and highly motivated individual looking to contribute to a dynamic team in a fully remote capacity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This role is essential for ensuring the smooth and efficient functioning of administrative operations within a remote-first environment. The ideal candidate will be adept at managing multiple priorities, possess excellent communication skills, and maintain a high level of professionalism and discretion. You will be responsible for a wide range of administrative tasks, including calendar management, correspondence handling, document preparation, travel arrangements, and meeting coordination. Your ability to anticipate needs and proactively address challenges will be key to your success.
Responsibilities:
Responsibilities:
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare, format, and proofread documents, reports, and presentations.
- Arrange travel and accommodation for executives and team members.
- Organize and maintain electronic and physical filing systems.
- Conduct research and gather information as needed.
- Process expense reports and manage petty cash.
- Provide logistical support for virtual and in-person events.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address administrative challenges.
- Ensure efficient and organized workflow in a remote setting.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and ability to handle confidential information.
- Experience with remote work tools and technologies (e.g., video conferencing, collaboration platforms).
- A relevant diploma or associate degree is preferred.
This advertiser has chosen not to accept applicants from your region.
7
Virtual Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client seeks a highly organized and proactive Virtual Administrative Assistant to provide comprehensive executive support. This is a fully remote position, demanding exceptional organizational skills, attention to detail, and the ability to manage a diverse range of administrative tasks efficiently. The successful candidate will support senior executives, ensuring smooth daily operations and effective communication. Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, and undertaking special projects. A strong command of digital tools and a commitment to professionalism are crucial for success in this remote role.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a detail-oriented professional to provide critical support in a fully remote capacity. If you thrive in an organized, efficient environment and possess strong administrative acumen, we encourage you to apply. The role is fully remote, serving executives and teams across various locations, with a focus supporting professionals in **Embu, Embu, KE**.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Screen and prioritize incoming communications, including emails, calls, and messages, responding as appropriate.
- Prepare, proofread, and format correspondence, reports, presentations, and other documents.
- Organize and coordinate virtual meetings, including setting up conference calls, preparing agendas, and distributing minutes.
- Conduct research on various topics as required by executives.
- Manage expense reports and processing of invoices.
- Maintain organized digital filing systems and databases.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion.
- Anticipate needs and proactively address potential issues to ensure seamless executive operations.
- Undertake special administrative projects as assigned.
- Provide administrative support to other team members as needed.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably in a remote capacity.
- High school diploma or equivalent; further qualifications in administration are a plus.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Trello).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and a high level of confidentiality.
- Proactive problem-solving abilities.
- Self-starter with the ability to work independently with minimal supervision.
- Must be based within or able to work remotely from **Embu, Embu, KE** or surrounding areas.
This is an excellent opportunity for a detail-oriented professional to provide critical support in a fully remote capacity. If you thrive in an organized, efficient environment and possess strong administrative acumen, we encourage you to apply. The role is fully remote, serving executives and teams across various locations, with a focus supporting professionals in **Embu, Embu, KE**.
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8
Lead Office Administrator - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client, a prestigious legal firm, is seeking a highly organized and proactive Lead Office Administrator to provide comprehensive executive support and manage day-to-day office operations. This is a crucial on-site role that requires exceptional attention to detail and a professional demeanor. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and acting as the primary point of contact for executives and clients. Your duties will include screening calls and emails, organizing meetings and events, managing office supplies and equipment, and overseeing administrative staff. The ideal candidate will have a strong understanding of office management principles and excellent time management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with legal terminology and document management systems. You must possess outstanding communication and interpersonal skills, with the ability to interact effectively with individuals at all levels. Confidentiality and discretion are paramount in this role. We are looking for a reliable and resourceful individual who can anticipate needs and proactively resolve issues. A minimum of 5 years of experience in an administrative or executive assistant role, preferably within a legal or professional services environment, is required. A Bachelor's degree in Business Administration or a related field is a plus. This position offers a stable and engaging work environment where you can make a significant impact on the efficiency and smooth functioning of a busy legal practice.
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