2 Virtual Administrative Assistant Executive Support jobs in whatjobs
Virtual Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client seeks a highly organized and proactive Virtual Administrative Assistant to provide comprehensive executive support. This is a fully remote position, demanding exceptional organizational skills, attention to detail, and the ability to manage a diverse range of administrative tasks efficiently. The successful candidate will support senior executives, ensuring smooth daily operations and effective communication. Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, and undertaking special projects. A strong command of digital tools and a commitment to professionalism are crucial for success in this remote role.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a detail-oriented professional to provide critical support in a fully remote capacity. If you thrive in an organized, efficient environment and possess strong administrative acumen, we encourage you to apply. The role is fully remote, serving executives and teams across various locations, with a focus supporting professionals in **Embu, Embu, KE**.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Screen and prioritize incoming communications, including emails, calls, and messages, responding as appropriate.
- Prepare, proofread, and format correspondence, reports, presentations, and other documents.
- Organize and coordinate virtual meetings, including setting up conference calls, preparing agendas, and distributing minutes.
- Conduct research on various topics as required by executives.
- Manage expense reports and processing of invoices.
- Maintain organized digital filing systems and databases.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion.
- Anticipate needs and proactively address potential issues to ensure seamless executive operations.
- Undertake special administrative projects as assigned.
- Provide administrative support to other team members as needed.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably in a remote capacity.
- High school diploma or equivalent; further qualifications in administration are a plus.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Trello).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and a high level of confidentiality.
- Proactive problem-solving abilities.
- Self-starter with the ability to work independently with minimal supervision.
- Must be based within or able to work remotely from **Embu, Embu, KE** or surrounding areas.
This is an excellent opportunity for a detail-oriented professional to provide critical support in a fully remote capacity. If you thrive in an organized, efficient environment and possess strong administrative acumen, we encourage you to apply. The role is fully remote, serving executives and teams across various locations, with a focus supporting professionals in **Embu, Embu, KE**.
This advertiser has chosen not to accept applicants from your region.
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Virtual Administrative Assistant - Executive Support
Posted 6 days ago
Job Viewed
Job Description
Our client, a fast-paced consulting firm, is seeking a highly organized and proactive Virtual Administrative Assistant to provide comprehensive executive support to their senior leadership team. This is a fully remote position, ideal for an experienced administrative professional who thrives in an independent work environment and excels at managing complex schedules and communication. As a remote-first organization, we value efficiency, discretion, and excellent virtual communication skills. The successful candidate will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing documents, and handling correspondence with a high degree of professionalism. You will be a key point of contact for executives and will play a crucial role in ensuring the smooth operation of their daily activities. This role is based in **Embu, Embu, KE**, but you will work entirely from your home office.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling appointments, meetings, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Conduct research and gather information as needed to support executive projects and initiatives.
- Assist with expense reporting and budget tracking.
- Organize and maintain digital filing systems, ensuring confidentiality and easy retrieval of information.
- Act as a liaison between executives and internal/external stakeholders.
- Handle ad-hoc administrative tasks and projects as assigned.
- Proactively identify and address potential scheduling conflicts or administrative issues.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in using virtual collaboration tools, calendar management software (e.g., Google Calendar, Outlook Calendar), and MS Office Suite or Google Workspace.
- Excellent written and verbal communication skills, with strong attention to detail.
- High level of discretion and confidentiality.
- Ability to work independently, anticipate needs, and take initiative in a remote setting.
- Experience with travel booking and expense management systems.
- Professional demeanor and strong interpersonal skills.
- A reliable internet connection and a dedicated home office space.
This advertiser has chosen not to accept applicants from your region.
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