932 Full Time Position jobs in Kenya

Office Assistant III

KES36000 - KES42000 Y Hawaiʻi State Department of Education

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Job Description

Description
* *Salary Range:***
Office Assistant III, SR-08: $3,266.00 per month

Examples of Duties

  • C reates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
  • P repares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
  • C hecks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
  • S earches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.
  • C omposes routine correspondence and letters of acknowledgement.
  • S ets up and maintains paper and electronic files and revises filing systems as necessary.
  • P rovides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization's purpose and functions.
  • D etermines the need for and/or makes routine orders for necessary supplies, materials or other items.
  • Ma kes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
  • P rovides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Minimum Qualifications
Experience Requirements
:
Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience:

Class Title Basic Exp (years) Clerical Exp (years) Supvy Exp/Aptitude Total Exp (years)

Office Assistant III 1/2 1 ** 1-1/2

Basic Experience: Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.

Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

  • Supervisory Aptitude is required for positions with supervisory responsibility. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Substitutions Allowed
:

  • Graduation from high school or equivalent may be substituted for Basic Experience.
  • Excess Clerical Experience may be substituted for Basic Experience.
  • Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years.
  • Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years.

Quality of Experience
:
Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.

Supplemental Information
Salary:
The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

*Requirements: *
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

*Temporary Assignment: *
Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

  • A copy of the applicant's TA History Report or equivalent system-generated report;
  • A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
  • Copies of the applicant's signed SF-10 Forms.

* *Documents:***
Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions:
Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.

Equal Opportunity
The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

Payday
New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

12-month civil service and SSP employees enjoy a range of competitive benefits:

  • Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
  • Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
  • Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
  • Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
  • Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
  • Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
  • Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
  • Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
  • Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
  • Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
  • Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
  • Social Security: As an employer, the State also contributes to an employee's social security account.
  • Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.
  • Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements.

01

BASIC EXPERIENCE REQUIREMENT:
Do you possess SIX (6) months of experience as described in the Minimum Qualification Requirements and/or do you possess a high school diploma or equivalent?

  • Yes
  • No

02

BASIC EXPERIENCE REQUIREMENT(Cont.):
If you answered "No" to the above question, indicate "NA".

If you possess the required Basic Education/Experience, please provide the following information to address your relevant background:

From the
Work Experience
section of your application, identify the employer(s) where you gained the appropriate experience. Provide the following information:

  • Employer's name, your job title, dates employed (mo/yr to mo/yr) and the number of hours worked per week; and,
  • Describe the primary function of your position and your primary duties and responsibilities.

Or

If you possess a high school diploma or GED, provide the name of your high school or organization and the city/state where you earned your diploma.

03

CLERICAL EXPERIENCE REQUIREMENT:
How many years of work experience do you have which involved performing a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment?

  • No Experience
  • Less than 6 months
  • 6 months, but less than 1 year
  • 1 Year, but less than 1-1/2 years
  • 1-1/2 years, but less than 2 years
  • 2 years, but less than 2-1/2 years
  • 2-1/2 years or more

04

CLERICAL EXPERIENCE REQUIREMENT (Cont.):
If you do not possess the required clerical experience, indicate "NA".

If you possess the required clerical experience, please identify each experience you would like us to consider and provide the following information. Be specific and complete in your responses, and treat each position or change in employer separately.

The information for each employer should include:

  • Employer's name, your job title, dates of employment (mo/yr to mo/yr) and the number of hours worked per week performing clerical duties. (Do not include time spent in non- clerical duties, e.g. retail, restaurant, customer service work);
  • A detailed description of your clerical duties and responsibilities. Include examples of the tasks performed and the steps you took to accomplish your work; and,
  • List the office equipment, technologies and/or software you used.

05

SUBSTITUTION OF EDUCATION FOR CLERICAL EXPERIENCE:
Please indicate if you are using the education substitution to meet the Clerical Experience Requirement.

Note:
To receive credit for your academic training, attach/submit a legible copy of your Official Transcripts with your online application.

  • I successfully completed a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics.
  • I possess education in a baccalaureate program at an accredited four-year college or university.
  • I am not using the substitution.

06

TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS:
Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application.

If these documents are NOT received by the deadline, your application may be rejected.

  • I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days.
  • I understand, but I will not submit the required information. I understand that my application may be rejected.
  • I have previously submitted my verifying documents for another recruitment.

Required Question

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Administrative Assistant, Office Operations

00232 Ngong KES60000 Annually WhatJobs

Posted 2 days ago

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full-time
Our client is looking for a meticulous and proactive Administrative Assistant to manage office operations and provide comprehensive support to their team in **Ruiru, Kiambu, KE**. This role is crucial for ensuring the smooth and efficient functioning of the workplace. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling meetings and appointments, organizing travel arrangements, and preparing reports and presentations. Maintaining accurate filing systems, both physical and digital, and ensuring the efficient flow of information throughout the office will be key. You will also handle incoming and outgoing correspondence, manage office supplies and inventory, and liaise with vendors and service providers to ensure the office is well-maintained and operational. Greeting visitors and directing them appropriately, answering phone calls, and responding to inquiries in a professional and timely manner are also part of your responsibilities. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with good typing skills and familiarity with office equipment. Excellent communication and interpersonal skills are required to interact effectively with colleagues, clients, and external stakeholders. A proactive attitude, a willingness to learn, and a commitment to providing high-quality administrative support are highly valued. This is an excellent opportunity for an organized and dedicated individual to contribute to the operational success of our client's office located in **Ruiru, Kiambu, KE**, playing a vital role in maintaining a productive and welcoming work environment.
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Office Services Assistant

Nairobi, Nairobi KES70000 - KES120000 Y McKinsey & Company

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Who You'll Work With
You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we'll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

  • Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
  • A voice that matters: From day one, we value your ideas and contributions. You'll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
  • Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm's diversity fuels creativity and helps us come up with the best solutions. Plus, you'll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
  • Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

Your Impact
As the Office Services Assistant, you will oversee daily office operations to ensure a clean, organized, and efficient work environment.

You will manage the office supplies inventory, placing orders as needed, and coordinate the maintenance and repair of office equipment and facilities. Your role will include assisting with scheduling meetings, appointments, and travel arrangements for staff, as well as handling incoming and outgoing correspondence, including emails, phone calls, and mail.

You will support HR functions such as onboarding new employees and maintaining employee records. Additionally, you will organize and coordinate company events, meetings, and conferences, while maintaining office policies and procedures to ensure compliance with company standards. Providing general administrative support to the team as required will also be a key part of your responsibilities.

Your Qualifications and Skills

  • Bachelor's degree in Business Administration, Office Management, or a related field
  • Proven experience as an Office Administrator, Office Manager, or similar role
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong organizational and time management skills
  • Ability to work independently and as part of a team
  • Attention to detail and problem-solving skills
  • Knowledge of office management systems and procedures
  • Excellent verbal and written communication skills
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Remote Administrative Assistant and Office Coordinator

40100 Kisumu KES25000 Weekly WhatJobs

Posted 2 days ago

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part-time
Our client is seeking a highly organized and proactive Remote Administrative Assistant and Office Coordinator to provide essential support for their dynamic operations. This role is entirely remote, allowing you to contribute effectively from the comfort of your home office. You will be the central point of contact for administrative tasks, ensuring the smooth and efficient functioning of daily operations. Your responsibilities will include managing calendars and scheduling appointments, coordinating meetings and virtual events, preparing documents and presentations, handling correspondence, and maintaining organized digital filing systems. You will also assist with travel arrangements, manage incoming and outgoing communications, and provide general administrative support to the team. This position requires excellent communication skills, meticulous attention to detail, and the ability to manage multiple priorities effectively in a fast-paced virtual environment. We are looking for an individual who is tech-savvy, proficient in common office software, and can quickly adapt to new tools and processes. The ability to anticipate needs and proactively solve problems is crucial. This role offers a great opportunity to develop your administrative career in a flexible, remote setting. You'll work closely with various team members, ensuring that all administrative aspects are handled with precision and professionalism.
Responsibilities:
  • Manage and organize electronic calendars and schedules for multiple team members.
  • Coordinate virtual meetings, including sending invitations, setting up video conferencing, and taking minutes.
  • Prepare and edit documents, reports, and presentations.
  • Handle incoming and outgoing email and phone communications professionally.
  • Organize and maintain digital filing systems for easy retrieval of information.
  • Assist with the coordination of travel arrangements and expense reporting.
  • Provide general administrative support and handle ad-hoc tasks as assigned.
  • Maintain office supplies inventory for remote team members.
  • Act as a point of contact for internal and external queries.
  • Ensure efficient workflow and support seamless team collaboration.
Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Ability to multitask and prioritize tasks effectively.
  • Detail-oriented with a high level of accuracy.
  • Self-motivated and able to work independently with minimal supervision.
  • Familiarity with project management tools is a plus.
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Office Administrator & Executive Assistant

20117 Mwembe KES100000 Annually WhatJobs

Posted 1 day ago

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Job Description

full-time
Our client, a well-established firm in the professional services sector, is seeking a highly organized and proactive Office Administrator & Executive Assistant. This role is instrumental in ensuring the smooth day-to-day operations of our office and providing comprehensive support to senior leadership. The successful candidate will manage a wide range of administrative tasks, including coordinating meetings, managing calendars, booking travel arrangements, and preparing reports and presentations. You will be responsible for maintaining office supplies, managing vendor relationships, and ensuring a professional and welcoming office environment. A key aspect of this role involves acting as a primary point of contact for internal and external stakeholders, handling correspondence with professionalism and discretion. You will also assist with event planning and logistics for company gatherings and client meetings. For executive support, you will work closely with designated executives, anticipating their needs and proactively managing their schedules and administrative requirements. This includes handling sensitive information with confidentiality and providing seamless support to enhance their productivity. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software are essential. Excellent communication and interpersonal skills are required, as you will interact with individuals at all levels of the organization and externally. Discretion and a high level of professionalism are paramount. We are looking for a self-starter with a proactive approach to problem-solving and a commitment to providing high-quality administrative support. This is a fantastic opportunity to contribute to the efficiency and success of our operations and gain exposure to various facets of our business. While this position offers a hybrid work model, allowing for a balance between remote work and in-office presence, you will be primarily based in our Naivasha, Nakuru, KE office, contributing to its smooth functioning and supporting our leadership team effectively.
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Office Manager & Executive Assistant

20200 Kapsuser KES100000 Annually WhatJobs

Posted 1 day ago

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full-time
Our client is looking for a highly organized and proactive Office Manager & Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This role is critical for ensuring the smooth and efficient operation of our client's remote workspace and supporting key executives. You will be responsible for a wide range of administrative tasks, including calendar management, travel arrangements, meeting coordination, and managing correspondence. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a strong ability to multitask and prioritize effectively.

Key responsibilities include managing office supplies and equipment, coordinating virtual meetings and events, and maintaining digital filing systems. You will also act as a liaison between executives and internal/external stakeholders, ensuring seamless communication. A significant part of this role involves anticipating needs, proactively addressing potential issues, and implementing administrative best practices to enhance productivity. Proficiency in standard office software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Experience with project management tools and expense reporting is highly advantageous. This is a fully remote position, requiring excellent communication skills, discretion, and the ability to work independently and as part of a virtual team.

We are seeking a reliable and detail-oriented professional who can maintain a high level of professionalism and confidentiality. Your ability to manage complex schedules, handle diverse administrative requests, and contribute to a positive remote work environment will be key to your success. You will play an integral role in supporting the productivity and efficiency of our client's leadership team. This is an excellent opportunity to contribute to a dynamic organization while enjoying the flexibility and autonomy of a remote role. Your support will be invaluable in helping our client achieve its operational goals.
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Office Administrator & Executive Assistant

40100 Abothuguchi West KES70000 Annually WhatJobs

Posted 2 days ago

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full-time
Our client is seeking a meticulous and organized Office Administrator & Executive Assistant to provide comprehensive support to their leadership team. This role is crucial for ensuring the smooth and efficient operation of daily business activities. Responsibilities include managing calendars, scheduling meetings and appointments, coordinating travel arrangements, and handling correspondence, both physical and digital. You will be responsible for preparing reports, presentations, and other documents, maintaining organized filing systems, and managing office supplies and equipment. A key aspect of this role involves acting as a liaison between staff, management, and external parties, ensuring clear and effective communication. You will also assist with event planning, project coordination, and ad-hoc administrative tasks as required. The ideal candidate will possess excellent organizational and time-management skills, a keen eye for detail, and strong problem-solving abilities. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) is essential. Excellent interpersonal and communication skills are necessary to interact effectively with a diverse range of stakeholders. This role requires a proactive approach, the ability to multitask, and a commitment to maintaining confidentiality. Given the hybrid nature of this role, the candidate must be comfortable working both remotely and in the office located in Garissa, Garissa, KE , requiring approximately 2-3 days in the office per week. This hybrid model offers a balance between flexibility and in-person collaboration. The candidate will play a vital role in supporting the executive team and contributing to the overall productivity and success of the organization. A positive attitude, a professional demeanor, and a dedication to providing high-quality administrative support are essential. This is a fantastic opportunity to become an integral part of a dynamic team and contribute significantly to the company's operations. Qualifications include a diploma or degree in Business Administration or a related field, coupled with at least 3 years of relevant administrative experience. Prior experience as an Executive Assistant is highly preferred.
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Office Administrator & Executive Assistant

30101 Tuwan KES70000 Annually WhatJobs

Posted 2 days ago

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Job Description

full-time
Our client, a growing professional services firm, is seeking a highly organized and proactive Office Administrator & Executive Assistant to manage administrative operations and provide high-level support to senior leadership in **Kitale, Trans-Nzoia, KE**. This hybrid role offers a blend of in-office responsibilities to foster collaboration and remote flexibility for focused tasks, ensuring a dynamic and efficient work environment.

As the Office Administrator & Executive Assistant, you will be the backbone of our client's daily operations. Your responsibilities will encompass a wide range of administrative duties, including managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and ensuring the smooth running of the office environment. You will also provide direct support to executives, including preparing reports, managing travel arrangements, and acting as a primary point of contact for internal and external stakeholders. Exceptional organizational skills, discretion, and a proactive approach are essential for success in this role.

Key responsibilities include:
  • Managing executive calendars, scheduling appointments, and coordinating meetings.
  • Handling incoming and outgoing correspondence, including emails and phone calls.
  • Preparing reports, presentations, and other documents for executive review.
  • Organizing and managing travel arrangements, including flights, accommodation, and itineraries.
  • Maintaining office supplies inventory and managing procurement processes.
  • Ensuring the office environment is organized, tidy, and functional.
  • Acting as a liaison between executives and other departments or external parties.
  • Handling confidential information with the utmost discretion.
  • Assisting with event planning and coordination for internal and external functions.
  • Implementing and refining administrative procedures to enhance efficiency.
Qualifications:
  • Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
  • Excellent organizational and time management skills.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Exceptional written and verbal communication skills.
  • High level of discretion and professionalism.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Experience with calendar management and travel coordination.
  • Proactive problem-solving abilities.
  • Familiarity with office management procedures.
  • Adept at working both independently and collaboratively within a team.
This is an excellent opportunity to contribute to the efficiency and success of a reputable firm, offering a balanced hybrid work model. If you are a detail-oriented and motivated administrative professional seeking a challenging and rewarding position in **Kitale, Trans-Nzoia, KE**, we encourage you to apply.
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Office Administrator & Executive Assistant

40300 Abothuguchi West KES250000 Annually WhatJobs

Posted 2 days ago

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Job Description

full-time
Our client, a dynamic and expanding non-profit organization focused on community development, is seeking a highly organized and proactive Office Administrator and Executive Assistant. This fully remote position is crucial for ensuring the smooth day-to-day operations of the organization and providing comprehensive administrative support to executive leadership. You will manage a wide range of tasks, including scheduling, correspondence, document management, and event coordination, all while working from a remote location. The ideal candidate is detail-oriented, possesses exceptional organizational and communication skills, and thrives in a supportive, mission-driven environment.

Key Responsibilities:
  • Manage complex calendars for executive leadership, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
  • Coordinate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
  • Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and professional responses.
  • Maintain organized digital filing systems and databases for efficient record-keeping and retrieval.
  • Assist with the planning and execution of virtual events, workshops, and team-building activities.
  • Provide logistical support for remote team members, ensuring they have the resources needed to perform their roles.
  • Conduct research on various topics as needed by the executive team.
  • Serve as a primary point of contact for internal and external stakeholders, providing exceptional service.
  • Proactively identify and address administrative challenges, proposing solutions to improve efficiency.
Qualifications:
  • Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively in a remote setting.
  • Strong written and verbal communication skills, with meticulous attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and remote collaboration tools.
  • Ability to handle confidential information with discretion and professionalism.
  • Proactive and resourceful, with a strong problem-solving aptitude.
  • Demonstrated ability to work independently and manage workload effectively in a fully remote environment.
  • Familiarity with non-profit operations is a plus.
This is an outstanding opportunity for a dedicated administrative professional to make a significant contribution to a meaningful cause from the convenience of their home office. Embrace a role that offers autonomy, responsibility, and the chance to support impactful work.
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Office Manager & Executive Assistant

20105 Mwembe KES65000 Annually WhatJobs

Posted 2 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to oversee daily office operations and provide comprehensive administrative support to senior leadership. This dynamic role is crucial for ensuring a smooth and efficient working environment. You will be responsible for managing office facilities, coordinating schedules, handling correspondence, and supporting executive functions. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively. This position requires a professional demeanor and a commitment to maintaining confidentiality. You will be the first point of contact for visitors and play a key role in maintaining the professional image of the office. Responsibilities include managing office supplies, coordinating meetings and events, making travel arrangements, and assisting with the onboarding of new employees. You will also support the executive team with tasks such as preparing reports, managing calendars, and conducting research. Experience with standard office software and a proactive approach to problem-solving are essential. We are looking for an individual who is adept at managing priorities, anticipating needs, and ensuring that all administrative functions are executed seamlessly. This role offers an excellent opportunity to be a vital part of a growing organization and to contribute to its overall success through exceptional administrative support.

Responsibilities:
  • Oversee daily office operations, including managing supplies, equipment, and vendor relationships.
  • Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
  • Prepare correspondence, reports, presentations, and other documents.
  • Handle incoming and outgoing mail and manage internal communication channels.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
  • Assist with the onboarding process for new employees, including paperwork and orientation.
  • Organize and manage office events, meetings, and conferences.
  • Maintain organized filing systems, both physical and digital.
  • Implement and improve office administrative procedures and policies.
  • Manage petty cash and process expense reports.
  • Provide general administrative support to the team as needed.

Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.
  • 3+ years of experience in office management or executive assistant roles.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and the ability to maintain confidentiality.
  • Proactive problem-solving skills and a detail-oriented approach.
  • Experience with scheduling and travel coordination.
  • A professional and courteous demeanor.
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