2,435 Senior Remote Executive Administrative Assistant jobs in Kenya
Executive Assistant - Remote Executive Support
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant - Remote Executive Support
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-growing technology firm, is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role requiring impeccable organizational skills, exceptional attention to detail, and the ability to manage complex schedules, communications, and logistical arrangements with utmost discretion. The ideal candidate will be a master of time management, adept at anticipating needs, and proficient in utilizing a wide range of digital tools to ensure seamless executive operations. This fully remote position offers the flexibility to work from home while playing an integral part in the efficiency and effectiveness of our leadership team.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding as necessary.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Conduct research and compile information as needed for various projects and executive initiatives.
- Maintain confidential files and records with meticulous attention to detail.
- Manage expense reporting and assist with budget tracking for executive offices.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Support special projects and initiatives as assigned by executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote capacity.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with video conferencing tools (Zoom, Microsoft Teams, Google Meet) and project management software.
- Excellent written and verbal communication skills, with a strong command of English grammar and proofreading.
- Utmost discretion and a strong understanding of confidentiality.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Adaptable and able to thrive in a fast-paced, dynamic remote environment.
- A positive attitude and a professional demeanor.
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator - Remote Executive Support
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide comprehensive executive support in a fully remote capacity. This role is essential for ensuring the smooth day-to-day operations and efficient functioning of senior management's activities, all managed from a distance. You will be responsible for managing calendars, scheduling appointments, coordinating meetings (both virtual and potentially in-person when necessary), and handling travel arrangements. This position requires exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. As a remote administrator, you will leverage advanced communication and productivity tools to maintain seamless operations and provide seamless support. Your duties will include managing correspondence, preparing documents and presentations, conducting research, and organizing digital files. The ideal candidate will possess strong communication and interpersonal skills, with the ability to interact professionally with internal teams, external clients, and stakeholders. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace), calendar management tools, and virtual meeting platforms is a must. This is an exciting opportunity for a dedicated administrative professional to contribute significantly to executive effectiveness within a flexible, remote work environment. Your reliability, discretion, and proactive approach will be key to success in this vital support role. Ensure operational continuity and support executive functions with unwavering professionalism from your remote workspace.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate and arrange virtual and in-person meetings, including preparation of agendas and materials.
- Handle travel arrangements, including flights, accommodation, and itineraries.
- Manage and respond to correspondence (emails, phone calls) in a timely and professional manner.
- Prepare reports, presentations, and other documents as required.
- Conduct research and gather information to support executive decision-making.
- Organize and maintain digital filing systems for efficient record-keeping.
- Act as a liaison between executives and internal/external stakeholders.
- Manage office supplies and administrative processes as needed, remotely.
- Maintain confidentiality and discretion in handling sensitive information.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
- Minimum of 3 years of experience in administrative support, executive assistance, or office management.
- Proven experience managing calendars and coordinating meetings for multiple individuals.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and attention to detail.
- Ability to work independently and proactively in a remote setting.
- Experience in handling travel arrangements is required.
This advertiser has chosen not to accept applicants from your region.
2
Senior Remote Executive Assistant & Office Manager (Remote)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Manager to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring exceptional communication, multitasking, and problem-solving skills. You will be instrumental in ensuring the smooth and efficient functioning of daily operations, managing schedules, coordinating communications, and overseeing various administrative tasks, all from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa applications, ensuring adherence to company policies and budget.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and appropriate action.
- Organize and manage virtual meetings, including setting up video conferences, preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Oversee and manage remote office operations, including vendor management for office supplies, equipment, and services.
- Develop and implement efficient administrative processes and systems to improve workflow and productivity.
- Assist with budget management, expense reporting, and invoice processing for executive support and office operations.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data for reports and projects as needed.
- Onboard new remote employees by preparing necessary administrative documents and coordinating initial setup.
- Proactively identify and address potential administrative issues before they arise.
- Provide general administrative support, including data entry, document management, and correspondence handling.
- Serve as a liaison between executives and other departments or external parties.
- Proven experience as an Executive Assistant or Office Manager, with a significant portion in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful, with strong problem-solving abilities.
- Ability to work independently and as part of a team in a remote environment.
- Experience with travel coordination and expense management.
- Familiarity with project management tools is a plus.
- A professional demeanor and strong interpersonal skills.
- Minimum of 5 years of relevant experience.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Assistant - Remote Executive Support
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of daily administrative functions for a busy executive team. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling confidential information with discretion. The ideal candidate is meticulous, tech-savvy, possesses outstanding communication skills, and thrives in an autonomous, results-driven remote environment.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and transportation, and prepare detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications (emails, phone calls) with professionalism and prioritize accordingly.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Process expense reports and invoices, ensuring accuracy and timely submission.
- Conduct research on various topics as requested by the executive team.
- Act as a liaison between the executive team and internal/external stakeholders.
- Manage special projects and initiatives as assigned.
- Maintain a high level of confidentiality and discretion in all matters.
- Anticipate needs and proactively address potential issues to ensure seamless workflow.
- Provide support for virtual meetings, including setting up platforms, managing attendees, and taking minutes when necessary.
- A High School Diploma or equivalent; an Associate's or Bachelor's degree is preferred.
- Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant, with a significant portion supporting senior-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently, exercise good judgment, and problem-solve proactively in a remote setting.
- Experience with expense reporting software and travel booking systems.
- Discretion and the ability to handle sensitive information confidentially.
- A proactive and adaptable attitude, willing to take on new challenges.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Assistant (Virtual)
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote administrative support to senior leadership. This position is crucial for ensuring the smooth operation of executive functions and requires exceptional multitasking abilities, discretion, and excellent communication skills. The successful candidate will manage complex calendars, schedule and coordinate meetings (both internal and external), arrange travel, and prepare meeting materials. Responsibilities include drafting correspondence, preparing reports, managing expense reports, and conducting research as needed. This role demands a strong understanding of office procedures and the ability to anticipate the needs of executives. You will serve as a key point of contact for internal and external stakeholders, representing the executive team with professionalism and efficiency. The ability to manage competing priorities and maintain confidentiality is paramount. We are looking for an individual who is adept at using virtual collaboration tools and possesses a high level of digital literacy. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. This is a remote-first position, requiring self-discipline, strong time management skills, and the ability to work autonomously while remaining connected to the team. Our client values candidates who are proactive problem-solvers, resourceful, and possess a positive attitude. The ability to adapt to changing priorities and deadlines is key. A minimum of 3 years of experience providing executive-level administrative support is required. Experience supporting C-suite executives or in a similar fast-paced environment is a significant advantage. Excellent written and verbal communication skills are a must. The ideal candidate will be detail-oriented, possess strong organizational skills, and have a commitment to excellence. This role offers the opportunity to work with a dedicated team and contribute to the strategic success of the organization from the comfort of your home office. Our client is committed to providing a supportive remote work environment and opportunities for professional development. If you are a motivated and experienced administrative professional looking for a challenging and rewarding remote role, we encourage you to apply. You will be an integral part of the executive support function, ensuring seamless operations and contributing to the overall efficiency of the leadership team. Your dedication and expertise will be highly valued.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking an organized, proactive, and detail-oriented Remote Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring excellent time management and communication skills. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. A key part of your role will involve acting as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. You must be proficient in using virtual collaboration tools and possess a strong command of office productivity software. Responsibilities include filtering emails, handling correspondence, organizing digital files, and performing data entry with accuracy. You will also assist with event planning, manage expense reports, and conduct research as needed. Discretion and confidentiality are paramount, given the sensitive nature of the information you will handle. A Bachelor's degree in Business Administration or a related field, or equivalent experience, is preferred. At least 4 years of experience as an Executive Assistant or in a similar administrative support role is required. Experience in a remote work environment is a significant advantage. We are looking for an individual who is a natural problem-solver, highly adaptable, and possesses exceptional multitasking abilities. Strong written and verbal communication skills are essential, along with a professional and courteous demeanor. You should be comfortable working independently, taking initiative, and anticipating the needs of the executives you support. If you are a motivated self-starter with a passion for providing top-tier administrative support in a flexible, remote setting, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Senior remote executive administrative assistant Jobs in Kenya !
6
Remote Executive Office Manager
Posted 5 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and detail-oriented Remote Executive Office Manager to provide comprehensive administrative and operational support to their leadership team. This position is fully remote, requiring you to manage office functions and support executives from your home office. Your responsibilities will include managing executive calendars, scheduling complex meetings, coordinating travel arrangements (virtual and occasional physical), and handling all incoming and outgoing correspondence with professionalism. You will prepare reports, presentations, and other documents, maintain organized digital filing systems, and ensure the smooth flow of information. The role also involves managing office supplies (for remote staff if applicable), coordinating virtual events, and acting as a liaison between executives and internal/external stakeholders. You will be expected to proactively identify and address potential issues, streamline administrative processes, and contribute to the overall efficiency of the executive team. The ideal candidate possesses exceptional organizational and time management skills, excellent written and verbal communication abilities, and a strong command of virtual collaboration tools. Discretion and confidentiality are paramount. We are seeking a self-starter who is proactive, resourceful, and capable of working independently with minimal supervision. A solid understanding of remote work best practices and the ability to adapt quickly to changing priorities are crucial. This is an exciting opportunity to support key leaders in a growing organization and make a tangible impact on its success, all while enjoying the benefits of a remote role.
Location: Bungoma, Bungoma, KE
Location: Bungoma, Bungoma, KE
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is critical in ensuring the smooth and efficient operation of executive functions through remote collaboration. You will manage complex calendars, coordinate high-level meetings and travel arrangements, prepare essential documentation, and act as a primary point of contact for internal and external stakeholders. The ideal candidate possesses exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities effectively in a virtual environment. This is an excellent opportunity for a motivated professional to leverage their administrative expertise and contribute significantly from a remote location.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodation, and ground transportation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, taking appropriate action.
- Serve as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Conduct research and gather information as required for various projects and meetings.
- Handle confidential information with the utmost discretion and integrity.
- Assist with expense reporting and budget tracking for executive activities.
- Anticipate needs and proactively address potential issues to ensure seamless executive operations.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills, with a professional and polished demeanor.
- High level of discretion and confidentiality.
- Proactive and resourceful, with a strong problem-solving aptitude.
- Ability to work independently and with minimal supervision in a remote setting.
- Experience with calendar management software and virtual meeting platforms.
- Detail-oriented with a commitment to accuracy.
- A minimum of 3 years of relevant experience is required.
This advertiser has chosen not to accept applicants from your region.
8
Remote Executive Assistant to CEO
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to their Chief Executive Officer (CEO) on a fully remote basis. This critical role demands exceptional attention to detail, excellent communication skills, and the ability to anticipate needs and manage priorities effectively in a fast-paced virtual environment. You will be responsible for managing the CEO's calendar, coordinating complex domestic and international travel arrangements, preparing meeting agendas and materials, and taking meeting minutes. Additionally, you will handle correspondence, manage expense reports, conduct research, and serve as a primary point of contact for internal and external stakeholders. The ideal candidate must be proficient with a wide range of office software and communication tools, adept at problem-solving, and capable of handling confidential information with the utmost discretion. As this is a remote-first position, strong self-management skills, reliability, and a commitment to maintaining seamless communication and support are essential. You will play a vital role in ensuring the CEO's efficiency and effectiveness, allowing them to focus on strategic initiatives. This is an excellent opportunity for a seasoned administrative professional to leverage their skills in a flexible, work-from-home capacity, contributing to the smooth operation of senior leadership functions within a forward-thinking organization. Your dedication and expertise will be key to facilitating the CEO's daily operations and strategic planning efforts, ensuring continuity and support despite physical distance. The ability to adapt to changing demands and maintain a high level of professionalism at all times is a hallmark of success in this role.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain the CEO's complex and dynamic calendar, scheduling meetings and appointments efficiently.
- Coordinate all aspects of domestic and international travel, including flights, accommodation, and itineraries.
- Prepare meeting agendas, gather relevant documents, and take accurate meeting minutes.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Manage expense reporting and processing for the CEO.
- Conduct research and prepare reports or presentations as required.
- Act as a liaison between the CEO and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the CEO's needs and proactively address potential issues.
- Maintain organized digital filing systems for easy retrieval of information.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual communication and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Excellent written and verbal communication skills.
- Discretion and strong understanding of confidentiality.
- Proactive approach and strong problem-solving abilities.
- Ability to work independently and manage tasks with minimal supervision in a remote setting.
- Professional demeanor and a high level of attention to detail.
This advertiser has chosen not to accept applicants from your region.
9