2 Senior Administrative Assistant Remote Executive Support jobs in whatjobs
Senior Administrative Assistant, Remote Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering a flexible and dynamic work environment for a professional who excels at managing complex schedules, coordinating logistics, and ensuring the smooth operation of executive tasks. You will be an indispensable partner to our senior leadership, enabling them to focus on strategic priorities.
Key Responsibilities:
This role is ideally suited for a discreet, efficient, and tech-savvy administrative professional who thrives in a remote setting. You must possess excellent communication skills, a strong sense of urgency, and the ability to anticipate needs and act independently. Our client values discretion, professionalism, and a commitment to excellence in all administrative functions. While the executive team may be based in Kakamega, Kakamega, KE , this role is entirely remote, providing an excellent opportunity for work-life balance.
Qualifications:
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle incoming and outgoing communications, screening calls, and managing emails effectively.
- Conduct research on various topics as required by executives.
- Maintain and organize confidential files and records.
- Assist with expense reporting and budget tracking for executive office needs.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Provide general administrative support, including document management and information dissemination.
- Undertake special projects and ad-hoc administrative tasks as assigned.
This role is ideally suited for a discreet, efficient, and tech-savvy administrative professional who thrives in a remote setting. You must possess excellent communication skills, a strong sense of urgency, and the ability to anticipate needs and act independently. Our client values discretion, professionalism, and a commitment to excellence in all administrative functions. While the executive team may be based in Kakamega, Kakamega, KE , this role is entirely remote, providing an excellent opportunity for work-life balance.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative or executive support, preferably in a remote capacity.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace tools.
- Ability to handle confidential information with discretion and professionalism.
- Experience with travel booking and expense management systems.
- Proactive and resourceful problem-solver.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant - Remote Executive Support
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of daily administrative functions for a busy executive team. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling confidential information with discretion. The ideal candidate is meticulous, tech-savvy, possesses outstanding communication skills, and thrives in an autonomous, results-driven remote environment.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and transportation, and prepare detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications (emails, phone calls) with professionalism and prioritize accordingly.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Process expense reports and invoices, ensuring accuracy and timely submission.
- Conduct research on various topics as requested by the executive team.
- Act as a liaison between the executive team and internal/external stakeholders.
- Manage special projects and initiatives as assigned.
- Maintain a high level of confidentiality and discretion in all matters.
- Anticipate needs and proactively address potential issues to ensure seamless workflow.
- Provide support for virtual meetings, including setting up platforms, managing attendees, and taking minutes when necessary.
- A High School Diploma or equivalent; an Associate's or Bachelor's degree is preferred.
- Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant, with a significant portion supporting senior-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently, exercise good judgment, and problem-solve proactively in a remote setting.
- Experience with expense reporting software and travel booking systems.
- Discretion and the ability to handle sensitive information confidentially.
- A proactive and adaptable attitude, willing to take on new challenges.
This advertiser has chosen not to accept applicants from your region.
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