134 Remote Executive Assistant jobs in whatjobs
Job Description
Our client is searching for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering the flexibility to work from anywhere. The ideal candidate will be adept at managing complex schedules, coordinating meetings, handling confidential information with discretion, and ensuring seamless communication across various platforms. You will play a crucial role in optimizing the efficiency of executives, allowing them to focus on strategic initiatives.
Key responsibilities include:
Qualifications:
Key responsibilities include:
- Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and travel arrangements (virtual and potentially in-person if required).
- Preparing agendas, taking minutes, and tracking action items for meetings.
- Drafting, reviewing, and editing correspondence, reports, and presentations.
- Conducting research and compiling information for executive review.
- Managing and organizing digital files and records.
- Coordinating and facilitating remote team meetings and events.
- Acting as a liaison between executives and internal/external stakeholders.
- Handling sensitive and confidential information with the utmost discretion.
- Proactively identifying and addressing potential issues before they arise.
- Providing general administrative support as needed.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills.
- Proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- High level of discretion and confidentiality.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to work independently and manage workload with minimal supervision.
- A keen eye for detail and accuracy.
This advertiser has chosen not to accept applicants from your region.
0
Job Description
Our client is seeking a highly organized and proactive Remote Executive Assistant to provide comprehensive administrative support to senior leadership. This position operates on a fully remote basis, requiring exceptional communication, multitasking, and discretion. The ideal candidate will be adept at managing complex schedules, coordinating travel, preparing reports, and ensuring the smooth day-to-day operations for executives, all from a remote setting. You will be a crucial point of contact, bridging communication gaps and facilitating efficient workflow across various departments.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, ensuring optimal scheduling and conflict resolution.
- Arrange and manage domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate individuals.
- Conduct research and gather information for various projects and meetings.
- Process expense reports and manage invoices in a timely and accurate manner.
- Organize and maintain digital filing systems for easy access and retrieval of information.
- Handle confidential and sensitive information with the utmost discretion.
- Provide remote administrative support for meetings, including preparing agendas, taking minutes, and following up on action items.
- Anticipate the needs of the executives and proactively address them to ensure maximum efficiency.
- Assist with special projects as assigned.
- Proven experience as an Executive Assistant or in a similar administrative role, with at least 3 years supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- Discretion and a high level of professionalism when handling confidential information.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- A dedicated home office space with reliable high-speed internet and necessary office equipment.
- Proactive approach to problem-solving and task management.
This advertiser has chosen not to accept applicants from your region.
1
Job Description
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior leadership team. This is a fully remote position, offering the flexibility to work from anywhere. The ideal candidate will be a master of time management, possess excellent communication skills, and be adept at anticipating needs and resolving issues before they arise. You will be instrumental in ensuring the smooth operation of executive functions and facilitating efficient communication across the organization.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a skilled administrative professional seeking a remote role where they can make a significant impact. Join our innovative and forward-thinking team and contribute to our continued success.
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, making appropriate judgments on urgency and importance.
- Coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Organize and manage virtual meetings, ensuring all participants have necessary information and access.
- Conduct research and compile data for various projects and reports.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a liaison between executives, employees, and external stakeholders.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Manage expense reports and reimbursements.
- Provide general administrative support, including document management and follow-up on action items.
Qualifications:
- Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role, preferably supporting C-level executives.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets) and/or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with video conferencing tools (e.g., Zoom, Google Meet).
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- High level of discretion and professionalism.
- Proactive and resourceful problem-solver.
- Ability to work independently with minimal supervision.
- A reliable internet connection and a dedicated home office setup are essential.
- A minimum of 3 years of relevant experience is preferred.
This is an excellent opportunity for a skilled administrative professional seeking a remote role where they can make a significant impact. Join our innovative and forward-thinking team and contribute to our continued success.
This advertiser has chosen not to accept applicants from your region.
2
Job Description
We are looking for a highly organized, proactive, and detail-oriented Remote Executive Assistant to provide comprehensive administrative support to senior executives, remotely serving our operations linked to Kericho, Kericho, KE . This is a fully remote position, requiring you to manage a diverse range of tasks efficiently from your home office. Your responsibilities will include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing reports and presentations. You will act as a primary point of contact for internal and external stakeholders, screening calls and emails, and ensuring timely communication. Proactive problem-solving and anticipating the needs of the executives you support are key to success in this role. You will also assist with project management tasks, track action items, and follow up on deadlines. Maintaining confidentiality and handling sensitive information with discretion is paramount. Proficiency in office productivity software, including word processing, spreadsheets, and presentation software, is essential. Experience with virtual collaboration tools and remote work best practices is highly valued. The ideal candidate possesses exceptional communication and interpersonal skills, a high level of professionalism, and the ability to multitask and prioritize effectively. A strong sense of urgency, excellent time management, and a commitment to delivering high-quality support are required. You should be a self-starter, capable of working independently with minimal supervision while maintaining strong working relationships with remote teams.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring exceptional discretion, efficiency, and communication skills. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and act as a gatekeeper for executive communications. The ideal candidate is a master of organization, possesses impeccable attention to detail, and thrives in a fast-paced, remote environment.
Key Responsibilities:
Qualifications:
This is an outstanding opportunity for an experienced Executive Assistant to provide crucial support to leadership in a flexible, remote capacity. If you are a highly organized and dependable professional, we encourage you to apply.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, ensuring efficient itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and compile information as needed for executive projects and decision-making.
- Assist with expense reporting and budget tracking for the executives.
- Proactively identify and address potential scheduling conflicts or logistical challenges.
- Manage and organize digital files and records.
- Provide general administrative support, including data entry, document management, and task management.
- Serve as a liaison between executives and other departments or external parties.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives or senior management.
- Proven ability to manage complex calendars and travel arrangements for multiple executives.
- Exceptional organizational, time management, and prioritization skills.
- Proficiency in productivity software suites (e.g., Microsoft Office Suite, Google Workspace).
- Strong written and verbal communication skills, with excellent grammar and editing abilities.
- High level of discretion, professionalism, and judgment.
- Ability to work independently, anticipate needs, and take initiative in a remote setting.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Resourceful and adept at problem-solving.
- A dedicated workspace with reliable internet connectivity is essential.
This is an outstanding opportunity for an experienced Executive Assistant to provide crucial support to leadership in a flexible, remote capacity. If you are a highly organized and dependable professional, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Remote Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering flexibility and the opportunity to work from anywhere. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. The ideal candidate possesses exceptional communication and interpersonal skills, a meticulous attention to detail, and the ability to anticipate needs and solve problems independently. You will serve as a primary point of contact and liaison between executives and internal/external stakeholders, ensuring smooth communication and efficient operations. Key responsibilities include managing correspondence, screening calls and emails, preparing meeting agendas and minutes, and conducting research as needed. You will also be responsible for expense reporting, managing confidential information with utmost discretion, and assisting with special projects. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. This role demands excellent time management and organizational skills, with the ability to prioritize tasks effectively in a fast-paced environment. A proactive approach to identifying and resolving potential issues before they arise is highly valued. You must be a self-starter, comfortable working autonomously, and dedicated to providing a high level of support. Experience supporting C-level executives or in a similar high-level administrative role is required. The ability to adapt to changing priorities and maintain a positive, professional demeanor under pressure is crucial. This position requires a commitment to confidentiality and integrity in all aspects of your work.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars for executives, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen phone calls, emails, and other communications, responding or directing them appropriately.
- Organize and manage meeting logistics, including preparing agendas and taking minutes.
- Conduct research and compile information for various projects and meetings.
- Manage expense reports and reimbursements.
- Handle confidential information with discretion and professionalism.
- Assist with special projects and other administrative tasks as assigned.
- Act as a liaison between executives and internal/external stakeholders.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role, supporting senior management.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong understanding of virtual collaboration tools (e.g., Zoom, Slack, Teams).
- Exceptional organizational and time management skills.
- High level of attention to detail and accuracy.
- Excellent interpersonal and communication skills.
- Ability to work independently, proactively, and with minimal supervision.
- Strong problem-solving abilities and resourcefulness.
- Demonstrated ability to handle confidential information with discretion.
- Relevant certifications or advanced training in administrative support are a plus.
This advertiser has chosen not to accept applicants from your region.
5
Job Description
Our client, a dynamic and rapidly growing organization, is seeking a highly organized and proactive Remote Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote, long-term opportunity based in Bungoma, Bungoma, KE . The ideal candidate will be adept at managing complex schedules, coordinating virtual meetings, handling confidential information with discretion, and streamlining daily operations for executives. You will be responsible for preparing reports, presentations, and correspondence, as well as managing travel arrangements and expense reports when necessary. A key aspect of this role involves acting as a gatekeeper and liaison between executives and internal/external stakeholders, ensuring smooth communication flow. Proficiency in standard office software suites, excellent time management skills, and the ability to multitask effectively in a virtual environment are crucial. We are looking for an individual who possesses exceptional communication skills, both written and verbal, and a keen eye for detail. The ability to anticipate needs and proactively solve problems is highly valued. This role requires a high degree of professionalism, initiative, and the capacity to work independently with minimal supervision. You will also be involved in organizing and maintaining digital filing systems, conducting research on various topics as requested, and assisting with special projects. The successful candidate will demonstrate a strong work ethic and a commitment to achieving outstanding results in a remote setting. Experience in a similar executive support role is preferred. This position offers a flexible work environment and the chance to contribute significantly to the efficiency and success of our leadership team. Join us and be an integral part of a forward-thinking company, contributing to our mission from the comfort of your home office.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, demanding exceptional organizational skills, discretion, and the ability to manage multiple priorities with minimal supervision. Your responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements. You will be responsible for preparing reports, presentations, and correspondence, ensuring accuracy and professionalism. Efficiently handling incoming communications, prioritizing tasks, and following up on action items will be critical. Maintaining confidential information with the utmost discretion is paramount. You will act as a liaison between executives and other employees, clients, and external partners, ensuring smooth communication flow. Proactive identification of potential issues and offering solutions before they escalate is highly valued. The ability to anticipate needs and manage administrative tasks efficiently to allow executives to focus on strategic objectives is essential. This role requires a proactive approach, excellent time management skills, and a strong command of remote collaboration tools. You will be a key support pillar for the executive team, contributing to their overall effectiveness and productivity.Qualifications:
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.
- Exceptional organizational and time management skills.
- Proficiency in calendar management, scheduling, and travel coordination.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proficiency with office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Ability to work independently and proactively in a remote environment.
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to work from anywhere. The successful candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will serve as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient operations. Exceptional organizational skills, meticulous attention to detail, and a high level of professionalism are essential for this role. The ability to anticipate needs, prioritize tasks effectively, and work independently in a virtual environment is crucial. This is an excellent opportunity to contribute to the success of a forward-thinking organization while enjoying the benefits of a remote work arrangement. We are looking for an individual who is tech-savvy, adaptable, and committed to delivering exceptional administrative support.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars, scheduling appointments and meetings across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data for reports and projects.
- Handle incoming and outgoing communications, screening calls and emails.
- Organize and maintain electronic and physical filing systems.
- Process expense reports and manage invoices.
- Liaise with internal departments and external parties on behalf of executives.
- Assist with event planning and coordination as needed.
- Maintain strict confidentiality of all sensitive information.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent command of English, both written and verbal.
- Proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace).
- Strong organizational and time-management skills.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- High level of discretion and confidentiality.
- Excellent communication and interpersonal skills.
- Tech-savvy with the ability to quickly learn new software and tools.
This advertiser has chosen not to accept applicants from your region.
8
Remote Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership, working entirely remotely. This role is crucial in ensuring the smooth and efficient operation of executive functions, allowing leaders to focus on strategic initiatives. You will manage complex calendars, schedule meetings, arrange travel, and handle all communication on behalf of executives. This requires exceptional time management, prioritization skills, and the ability to anticipate needs proactively. The ideal candidate will be a master of virtual communication tools, able to coordinate effectively with internal teams and external stakeholders across various time zones. You will be responsible for preparing reports, presentations, and correspondence with a high degree of professionalism and accuracy. Discretion and confidentiality are paramount, as you will be privy to sensitive information. This position demands a high level of initiative, resourcefulness, and the ability to work independently with minimal supervision. Experience with project coordination, event planning (virtual), and managing multiple priorities simultaneously is essential. You will serve as a primary point of contact and liaison, demonstrating excellent interpersonal skills and a commitment to providing exceptional support. This fully remote role offers the flexibility to work from your preferred location while making a significant impact on executive productivity and organizational efficiency. We are looking for a polished, professional individual with a strong work ethic and a proven ability to thrive in a demanding, fast-paced remote environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and calls.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Serve as a primary point of contact and liaison between executives and internal/external stakeholders.
- Organize and manage virtual meetings and events, including preparing agendas and distributing materials.
- Conduct research and compile information as needed for executive projects and initiatives.
- Handle confidential information with the utmost discretion and professionalism.
- Proactively identify and resolve potential scheduling conflicts and logistical challenges.
- Manage expense reporting and reimbursements.
- Maintain organized digital filing systems.
- Provide general administrative support as required.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior management.
- Exceptional organizational and time management skills.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to tasks.
- Ability to work independently and manage multiple priorities in a remote setting.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Experience with travel booking and expense management software is a plus.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
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