2,451 Remote Executive Assistant jobs in Kenya
Senior Remote Executive Assistant & Office Manager (Remote)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Manager to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring exceptional communication, multitasking, and problem-solving skills. You will be instrumental in ensuring the smooth and efficient functioning of daily operations, managing schedules, coordinating communications, and overseeing various administrative tasks, all from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa applications, ensuring adherence to company policies and budget.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and appropriate action.
- Organize and manage virtual meetings, including setting up video conferences, preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Oversee and manage remote office operations, including vendor management for office supplies, equipment, and services.
- Develop and implement efficient administrative processes and systems to improve workflow and productivity.
- Assist with budget management, expense reporting, and invoice processing for executive support and office operations.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data for reports and projects as needed.
- Onboard new remote employees by preparing necessary administrative documents and coordinating initial setup.
- Proactively identify and address potential administrative issues before they arise.
- Provide general administrative support, including data entry, document management, and correspondence handling.
- Serve as a liaison between executives and other departments or external parties.
- Proven experience as an Executive Assistant or Office Manager, with a significant portion in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful, with strong problem-solving abilities.
- Ability to work independently and as part of a team in a remote environment.
- Experience with travel coordination and expense management.
- Familiarity with project management tools is a plus.
- A professional demeanor and strong interpersonal skills.
- Minimum of 5 years of relevant experience.
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Executive Assistant - Remote Executive Support
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is critical in ensuring the smooth operation of executive functions from a remote-first environment. You will manage complex calendars, coordinate meetings and travel arrangements, prepare reports and presentations, and handle confidential information with discretion. Key responsibilities include screening and prioritizing communications, managing executive correspondence, and serving as a liaison between executives and internal/external stakeholders. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced setting. Proficiency in office productivity suites and virtual collaboration tools is essential. This is a fully remote position, allowing you to work from anywhere within Kenya. Your primary focus will be to enhance the productivity of the executives you support, streamlining their workflows and allowing them to concentrate on strategic initiatives. You will be expected to maintain a high level of professionalism, excellent written and verbal communication skills, and a proven ability to anticipate needs and solve problems independently. A strong understanding of business etiquette and best practices for remote work is paramount. The ability to adapt to changing priorities and manage multiple projects simultaneously will be crucial for success. You will play a vital role in maintaining efficient communication channels and supporting the overall administrative infrastructure of our client's executive team, all while enjoying the flexibility of a remote work arrangement. The ideal candidate should demonstrate initiative, resourcefulness, and a commitment to delivering high-quality administrative support.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, as well as preparing detailed itineraries.
- Prepare, edit, and proofread documents, reports, presentations, and other materials for executive review.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Act as a primary point of contact for internal and external communications directed to executives.
- Screen and prioritize incoming correspondence, emails, and phone calls.
- Conduct research and compile data for various projects and reports as requested.
- Assist with event planning and coordination for executive meetings and offsites.
- Maintain organized digital and physical filing systems.
- Develop and implement administrative procedures to improve efficiency.
- Provide general administrative support, including data entry, document management, and expense reporting.
- Proactively identify and address potential issues before they escalate.
- Foster positive relationships with key stakeholders through professional and timely communication.
- Proven experience as an Executive Administrative Assistant or similar role, preferably in a remote capacity.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- High level of discretion and professionalism.
- Ability to work independently and take initiative.
- Strong problem-solving skills and attention to detail.
- Experience in a remote-first environment is a plus.
This advertiser has chosen not to accept applicants from your region.
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Executive Remote Administrative Manager
Posted 19 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Manager to provide crucial support in a fully remote capacity. This role is pivotal in ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating communications, and overseeing various administrative projects. You will be the primary point of contact for internal and external stakeholders, requiring exceptional professionalism and discretion. Responsibilities include managing executive calendars, coordinating travel arrangements, preparing reports and presentations, organizing virtual meetings, and implementing efficient administrative systems. You will also be tasked with streamlining office procedures and managing office supplies and vendor relationships, even in a remote context.
The ideal candidate will possess extensive experience in executive support, demonstrating a strong command of modern office technologies and virtual collaboration tools. Proficiency in productivity software suites (e.g., Microsoft Office, Google Workspace) is essential. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively under pressure are critical. Strong written and verbal communication skills are a must, as is a proactive and resourceful approach to problem-solving. You should be adept at anticipating needs and taking initiative to ensure seamless operations. This role requires a high degree of autonomy, excellent time management, and the ability to maintain confidentiality. Our client is seeking a dedicated and adaptable professional who can contribute significantly to executive productivity and overall organizational effectiveness from a remote setting. While the role is fully remote, our client's administrative hub is located in Bungoma, Bungoma, KE .
The ideal candidate will possess extensive experience in executive support, demonstrating a strong command of modern office technologies and virtual collaboration tools. Proficiency in productivity software suites (e.g., Microsoft Office, Google Workspace) is essential. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively under pressure are critical. Strong written and verbal communication skills are a must, as is a proactive and resourceful approach to problem-solving. You should be adept at anticipating needs and taking initiative to ensure seamless operations. This role requires a high degree of autonomy, excellent time management, and the ability to maintain confidentiality. Our client is seeking a dedicated and adaptable professional who can contribute significantly to executive productivity and overall organizational effectiveness from a remote setting. While the role is fully remote, our client's administrative hub is located in Bungoma, Bungoma, KE .
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Assistant & Office Manager
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Assistant and Office Manager to provide comprehensive administrative support in a fully remote capacity. This role offers the flexibility to work from your home office, contributing to the smooth operation of our business without geographical constraints. You will be responsible for managing the executive's calendar, scheduling appointments, coordinating travel arrangements, and preparing meeting agendas and minutes. A key aspect of this role involves managing correspondence, screening calls, and acting as a liaison between the executive and internal/external stakeholders. You will also oversee general office administration tasks, including managing digital filing systems, organizing virtual events and team meetings, and ensuring efficient communication flows. Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace is essential. Experience with project management tools and virtual collaboration platforms (e.g., Slack, Zoom, Asana) is highly valued. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and strong time management abilities, enabling them to prioritize tasks effectively in a fast-paced environment. Excellent written and verbal communication skills are paramount. You must be resourceful, able to anticipate needs, and proactively solve problems with minimal supervision. Maintaining confidentiality and exercising sound judgment are critical components of this position. This is an excellent opportunity for a dedicated administrative professional to leverage their skills in a remote setting, supporting a key member of our leadership team and contributing to the overall efficiency of operations based in and around Nakuru, Nakuru, KE .
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant and Office Manager
Posted 21 days ago
Job Viewed
Job Description
Our client, a forward-thinking organization, is seeking a highly organized and proactive Remote Executive Assistant and Office Manager to provide comprehensive administrative support. This is a fully remote position, ideal for an individual who excels at managing complex schedules, coordinating projects, and ensuring the smooth day-to-day operations of a virtual office environment. You will be responsible for managing executive calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. This role also involves overseeing various administrative tasks, such as managing digital filing systems, processing expenses, and liaising with vendors. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to multitask effectively. Strong proficiency in office productivity software, including G Suite or Microsoft Office Suite, is essential. Excellent written and verbal communication skills are paramount, as you will be interacting with internal teams, external partners, and clients. You must be a proactive problem-solver, capable of anticipating needs and taking initiative to address them efficiently. This position requires a high degree of discretion and confidentiality, as you will be handling sensitive information. As a remote employee, you must demonstrate excellent time management, self-discipline, and the ability to work independently with minimal supervision. You will be expected to adapt quickly to new tools and processes and contribute to a positive and productive remote work culture. This is an excellent opportunity for a seasoned administrative professional looking to leverage their skills in a flexible, remote setting. The operational focus for this role is linked to **Mlolongo, Machakos, KE**, guiding our recruitment efforts. If you are a highly organized and resourceful administrative professional ready to support a dynamic team remotely, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage executive calendars, scheduling meetings, and appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, communications, presentations, and reports.
- Organize and maintain digital filing systems.
- Process expense reports and manage budgets for administrative tasks.
- Act as a primary point of contact for internal and external inquiries.
- Liaise with vendors and manage office supplies for remote team members.
- Conduct research and compile data for various projects.
- Assist with the onboarding process for new remote employees.
- Contribute to improving administrative processes and efficiency.
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum 4 years of experience as an Executive Assistant or Office Manager.
- Proven experience supporting multiple executives or senior leaders.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and manage priorities in a remote environment.
- Experience with virtual collaboration tools.
- Discretion and the ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
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Senior Remote Executive Administrative Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly proficient and proactive Senior Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This fully remote position requires an individual with exceptional organizational skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with discretion. You will be responsible for managing executive calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and facilitating seamless communication between executives and internal/external stakeholders. A key aspect of this role involves anticipating needs, proactively problem-solving, and ensuring the efficient operation of the executive office from a virtual standpoint. The ideal candidate will possess excellent communication and interpersonal skills, enabling them to build strong working relationships remotely. Proficiency in modern office software, virtual collaboration tools, and project management platforms is essential. This role demands a high level of professionalism, adaptability, and the capacity to multitask effectively in a fast-paced environment. This is a fully remote role, supporting our client's leadership team which oversees operations in **Garissa, Garissa, KE**, allowing you to work effectively from your own location. We are looking for someone who thrives in an independent work setting and is committed to providing high-level support. A bachelor's degree in a relevant field or equivalent practical experience is preferred, coupled with a minimum of 6 years of experience as an executive assistant or in a similar high-level administrative role, preferably supporting remote executives. Experience with expense reporting and managing office supplies/equipment for a remote team will be beneficial.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling appointments, meetings, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit executive-level correspondence, reports, presentations, and other documents.
- Serve as a primary point of contact for internal and external communications on behalf of executives.
- Organize and manage virtual meetings, ensuring all necessary participants and materials are prepared.
- Handle expense reporting and manage administrative budgets as assigned.
- Maintain organized digital and physical filing systems, ensuring confidentiality and accessibility.
- Conduct research and gather information as needed for executive projects and meetings.
- Anticipate and address the needs of senior leadership, proactively offering solutions.
- Provide general administrative support to ensure the smooth functioning of the executive office.
- Minimum of 6 years of experience as an Executive Assistant or in a senior administrative support role.
- Proven experience supporting senior-level executives, ideally in a remote capacity.
- Exceptional organizational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Ability to handle confidential information with discretion and professionalism.
- Strong problem-solving skills and the ability to work independently.
- Adaptability and ability to thrive in a remote work environment.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Executive Administrative Assistant - Project Management Focus
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This position is crucial for streamlining executive operations, managing complex schedules, and facilitating efficient communication within a globally distributed team. The ideal candidate will have a proven track record in administrative support, exceptional organizational skills, and a strong proficiency in various office productivity and project management tools. You will be the central point of contact for managing executive calendars, coordinating meetings, preparing documentation, and ensuring smooth workflow.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, meeting materials, and take minutes for executive meetings.
- Conduct research and prepare reports, presentations, and other documents as needed.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Assist with project coordination, tracking deadlines, and follow-up actions to ensure project milestones are met.
- Manage and organize electronic and physical filing systems.
- Handle incoming and outgoing communications, including emails and correspondence.
- Support executives in preparing for conferences, events, and other engagements.
- Anticipate executive needs and proactively address potential issues.
- Maintain confidentiality and handle sensitive information with discretion.
- Utilize various software applications, including Microsoft Office Suite, Google Workspace, and project management tools.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively in a remote environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management software (e.g., Asana, Trello, Monday.com) is highly desirable.
- Excellent written and verbal communication skills.
- High level of professionalism and discretion.
- Ability to work independently, take initiative, and problem-solve effectively.
- Strong attention to detail and accuracy.
- Demonstrated ability to adapt to new technologies and software quickly.
- High school diploma or equivalent; an associate's or bachelor's degree is a plus.
- Proven experience in managing remote teams or supporting remote executives is an advantage.
- This fully remote role demands a high level of self-discipline and communication proficiency. You will be a critical support system for our client's leadership team, enabling them to focus on strategic initiatives. Our client values individuals who are adaptable, proactive, and committed to excellence in a virtual setting. The opportunity to contribute to a high-performing team from anywhere in the world makes this a unique and rewarding position. Your ability to anticipate needs, manage complex logistics, and maintain seamless operations will be key to your success. We are looking for a dedicated professional who thrives in a dynamic, remote-first environment and is passionate about providing top-tier administrative support. The structured yet flexible nature of this role allows for excellent work-life integration, powered by technology and clear communication protocols.
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Administrative Assistant (Remote)
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly proficient and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership from a fully remote capacity. This role is crucial in ensuring the smooth and efficient operation of executive functions, requiring meticulous attention to detail, exceptional organizational skills, and a high degree of professionalism. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will have a proven history of providing high-level administrative support in a fast-paced environment.
Key responsibilities include managing incoming communications, prioritizing tasks, and anticipating the needs of the executives you support. You will be expected to draft correspondence, prepare meeting agendas, take minutes, and follow up on action items. Proficiency in modern office software suites, including word processing, spreadsheets, and presentation software, is essential. Experience with virtual collaboration tools and project management software is also highly desirable, given the remote nature of this position. You will act as a key liaison between executives and internal/external stakeholders, requiring excellent interpersonal and communication skills.
The ability to work independently, manage multiple priorities effectively, and maintain composure under pressure is paramount. This role requires a proactive approach to problem-solving and a commitment to delivering exceptional support services. You should be resourceful, adaptable, and possess a strong work ethic, thriving in a remote work setting where self-discipline and clear communication are key. This is an excellent opportunity to contribute to the success of our client by providing indispensable support to their leadership team.
Location: Nakuru, Nakuru, KE
Key responsibilities include managing incoming communications, prioritizing tasks, and anticipating the needs of the executives you support. You will be expected to draft correspondence, prepare meeting agendas, take minutes, and follow up on action items. Proficiency in modern office software suites, including word processing, spreadsheets, and presentation software, is essential. Experience with virtual collaboration tools and project management software is also highly desirable, given the remote nature of this position. You will act as a key liaison between executives and internal/external stakeholders, requiring excellent interpersonal and communication skills.
The ability to work independently, manage multiple priorities effectively, and maintain composure under pressure is paramount. This role requires a proactive approach to problem-solving and a commitment to delivering exceptional support services. You should be resourceful, adaptable, and possess a strong work ethic, thriving in a remote work setting where self-discipline and clear communication are key. This is an excellent opportunity to contribute to the success of our client by providing indispensable support to their leadership team.
Location: Nakuru, Nakuru, KE
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8
Remote Executive Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering the flexibility to work from anywhere. The ideal candidate will be adept at managing complex schedules, coordinating meetings, handling confidential information with discretion, and ensuring seamless communication across various platforms. You will play a crucial role in optimizing the efficiency of executives, allowing them to focus on strategic initiatives.
Key responsibilities include:
Qualifications:
Key responsibilities include:
- Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and travel arrangements (virtual and potentially in-person if required).
- Preparing agendas, taking minutes, and tracking action items for meetings.
- Drafting, reviewing, and editing correspondence, reports, and presentations.
- Conducting research and compiling information for executive review.
- Managing and organizing digital files and records.
- Coordinating and facilitating remote team meetings and events.
- Acting as a liaison between executives and internal/external stakeholders.
- Handling sensitive and confidential information with the utmost discretion.
- Proactively identifying and addressing potential issues before they arise.
- Providing general administrative support as needed.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills.
- Proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- High level of discretion and confidentiality.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to work independently and manage workload with minimal supervision.
- A keen eye for detail and accuracy.
This advertiser has chosen not to accept applicants from your region.
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