2 Senior Remote Executive Administrative Assistant jobs in whatjobs
Senior Remote Executive Administrative Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly proficient and proactive Senior Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This fully remote position requires an individual with exceptional organizational skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with discretion. You will be responsible for managing executive calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and facilitating seamless communication between executives and internal/external stakeholders. A key aspect of this role involves anticipating needs, proactively problem-solving, and ensuring the efficient operation of the executive office from a virtual standpoint. The ideal candidate will possess excellent communication and interpersonal skills, enabling them to build strong working relationships remotely. Proficiency in modern office software, virtual collaboration tools, and project management platforms is essential. This role demands a high level of professionalism, adaptability, and the capacity to multitask effectively in a fast-paced environment. This is a fully remote role, supporting our client's leadership team which oversees operations in **Garissa, Garissa, KE**, allowing you to work effectively from your own location. We are looking for someone who thrives in an independent work setting and is committed to providing high-level support. A bachelor's degree in a relevant field or equivalent practical experience is preferred, coupled with a minimum of 6 years of experience as an executive assistant or in a similar high-level administrative role, preferably supporting remote executives. Experience with expense reporting and managing office supplies/equipment for a remote team will be beneficial.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling appointments, meetings, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit executive-level correspondence, reports, presentations, and other documents.
- Serve as a primary point of contact for internal and external communications on behalf of executives.
- Organize and manage virtual meetings, ensuring all necessary participants and materials are prepared.
- Handle expense reporting and manage administrative budgets as assigned.
- Maintain organized digital and physical filing systems, ensuring confidentiality and accessibility.
- Conduct research and gather information as needed for executive projects and meetings.
- Anticipate and address the needs of senior leadership, proactively offering solutions.
- Provide general administrative support to ensure the smooth functioning of the executive office.
- Minimum of 6 years of experience as an Executive Assistant or in a senior administrative support role.
- Proven experience supporting senior-level executives, ideally in a remote capacity.
- Exceptional organizational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Ability to handle confidential information with discretion and professionalism.
- Strong problem-solving skills and the ability to work independently.
- Adaptability and ability to thrive in a remote work environment.
This advertiser has chosen not to accept applicants from your region.
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Senior Remote Executive Administrative Assistant
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a critical, fully remote role where you will manage a wide range of administrative and logistical tasks, ensuring the smooth and efficient operation of executive functions. The ideal candidate is a master of organization, possesses exceptional communication skills, and thrives in a fast-paced, independent work environment. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, making travel arrangements, preparing reports and presentations, and handling confidential information with discretion. A key aspect of this role involves anticipating needs, problem-solving proactively, and acting as a gatekeeper to protect executives' time and focus. You must be adept at utilizing various digital tools and platforms for communication, collaboration, and project management. Building strong relationships with internal stakeholders and external partners will be essential. The ability to multitask effectively, prioritize workloads, and maintain a high level of accuracy under pressure is paramount. This role demands a professional demeanor, impeccable attention to detail, and a commitment to providing top-tier administrative support.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, prioritizing appointments and meetings.
- Coordinate and schedule internal and external meetings, including virtual and in-person events.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare agendas, take meeting minutes, and track action items.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Manage expense reports and reimbursements for executives.
- Conduct research and compile information for various projects and initiatives.
- Serve as a primary point of contact for internal and external inquiries, directing them appropriately.
- Maintain organized digital and physical filing systems, ensuring confidentiality.
- Anticipate the needs of executives and proactively address potential issues.
- Onboard new team members with administrative tasks.
- Manage special projects as assigned by executives.
- Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting senior-level executives.
- Proven experience working in a fully remote capacity.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently, take initiative, and multitask effectively.
- Strong problem-solving skills and attention to detail.
- Familiarity with project management tools is a plus.
- Professional and proactive attitude.
This advertiser has chosen not to accept applicants from your region.
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