203 Remote Executive Administrative Assistant jobs in whatjobs
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is critical in ensuring the smooth operation of executive functions from a remote-first environment. You will manage complex calendars, coordinate meetings and travel arrangements, prepare reports and presentations, and handle confidential information with discretion. Key responsibilities include screening and prioritizing communications, managing executive correspondence, and serving as a liaison between executives and internal/external stakeholders. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced setting. Proficiency in office productivity suites and virtual collaboration tools is essential. This is a fully remote position, allowing you to work from anywhere within Kenya. Your primary focus will be to enhance the productivity of the executives you support, streamlining their workflows and allowing them to concentrate on strategic initiatives. You will be expected to maintain a high level of professionalism, excellent written and verbal communication skills, and a proven ability to anticipate needs and solve problems independently. A strong understanding of business etiquette and best practices for remote work is paramount. The ability to adapt to changing priorities and manage multiple projects simultaneously will be crucial for success. You will play a vital role in maintaining efficient communication channels and supporting the overall administrative infrastructure of our client's executive team, all while enjoying the flexibility of a remote work arrangement. The ideal candidate should demonstrate initiative, resourcefulness, and a commitment to delivering high-quality administrative support.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, as well as preparing detailed itineraries.
- Prepare, edit, and proofread documents, reports, presentations, and other materials for executive review.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Act as a primary point of contact for internal and external communications directed to executives.
- Screen and prioritize incoming correspondence, emails, and phone calls.
- Conduct research and compile data for various projects and reports as requested.
- Assist with event planning and coordination for executive meetings and offsites.
- Maintain organized digital and physical filing systems.
- Develop and implement administrative procedures to improve efficiency.
- Provide general administrative support, including data entry, document management, and expense reporting.
- Proactively identify and address potential issues before they escalate.
- Foster positive relationships with key stakeholders through professional and timely communication.
- Proven experience as an Executive Administrative Assistant or similar role, preferably in a remote capacity.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- High level of discretion and professionalism.
- Ability to work independently and take initiative.
- Strong problem-solving skills and attention to detail.
- Experience in a remote-first environment is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client, a globally recognized consulting firm, is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring exceptional organizational skills, discretion, and a proactive approach to managing complex schedules and tasks. You will be the primary point of contact for internal and external stakeholders, ensuring seamless communication and efficient workflow. Your responsibilities will include managing multiple calendars, scheduling meetings across different time zones, coordinating travel arrangements (flights, accommodation, itineraries), and preparing meeting materials and presentations. You will also be responsible for handling sensitive confidential information with the utmost discretion and professionalism.
Key duties involve managing email correspondence, drafting professional communications, preparing expense reports, and maintaining organized digital filing systems. You will be expected to anticipate the needs of the executives you support, proactively address potential issues, and find solutions efficiently. This role requires a strong command of office productivity software, excellent multitasking abilities, and a keen eye for detail. You will serve as a gatekeeper and liaison, ensuring that the executives' time is maximized and their priorities are effectively managed. The ability to work independently with minimal supervision and to adapt to changing priorities in a fast-paced environment is essential. You will also be involved in event planning and coordination for team meetings, workshops, and company retreats, often coordinating logistics remotely. Building and maintaining positive relationships with key stakeholders, both internal and external, will be crucial to your success. We are looking for an individual who is resourceful, possesses excellent judgment, and is committed to providing a high level of support.
**Qualifications:** Proven experience as an Executive Administrative Assistant or a similar senior administrative role, preferably supporting C-level executives. Minimum of 5 years of experience in administrative support. Exceptional organizational and time-management skills with the ability to prioritize tasks effectively. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Google Workspace). Excellent written and verbal communication skills. High level of discretion and confidentiality. Experience with travel booking and expense management systems. Ability to work independently and proactively, with a strong sense of initiative. Resourcefulness and excellent problem-solving skills. A professional demeanor and strong interpersonal skills. Bachelor's degree or equivalent experience is preferred. Experience in the consulting or professional services industry is a plus. This remote role offers a competitive salary, excellent benefits, and the opportunity to work with a highly respected organization. If you are a dedicated and polished administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
Key duties involve managing email correspondence, drafting professional communications, preparing expense reports, and maintaining organized digital filing systems. You will be expected to anticipate the needs of the executives you support, proactively address potential issues, and find solutions efficiently. This role requires a strong command of office productivity software, excellent multitasking abilities, and a keen eye for detail. You will serve as a gatekeeper and liaison, ensuring that the executives' time is maximized and their priorities are effectively managed. The ability to work independently with minimal supervision and to adapt to changing priorities in a fast-paced environment is essential. You will also be involved in event planning and coordination for team meetings, workshops, and company retreats, often coordinating logistics remotely. Building and maintaining positive relationships with key stakeholders, both internal and external, will be crucial to your success. We are looking for an individual who is resourceful, possesses excellent judgment, and is committed to providing a high level of support.
**Qualifications:** Proven experience as an Executive Administrative Assistant or a similar senior administrative role, preferably supporting C-level executives. Minimum of 5 years of experience in administrative support. Exceptional organizational and time-management skills with the ability to prioritize tasks effectively. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Google Workspace). Excellent written and verbal communication skills. High level of discretion and confidentiality. Experience with travel booking and expense management systems. Ability to work independently and proactively, with a strong sense of initiative. Resourcefulness and excellent problem-solving skills. A professional demeanor and strong interpersonal skills. Bachelor's degree or equivalent experience is preferred. Experience in the consulting or professional services industry is a plus. This remote role offers a competitive salary, excellent benefits, and the opportunity to work with a highly respected organization. If you are a dedicated and polished administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
1
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is vital in ensuring the smooth and efficient operation of executive functions from a fully remote perspective. You will manage complex calendars, coordinate meetings and appointments, handle travel arrangements, and prepare reports and presentations. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and strong communication abilities. Key responsibilities include managing correspondence, screening calls, preparing meeting agendas and minutes, conducting research, and acting as a liaison between executives and internal/external stakeholders. Proficiency in office productivity software, such as Microsoft Office Suite or Google Workspace, is essential. Experience with virtual collaboration tools and project management software is highly desirable. This is a unique opportunity to contribute to the productivity and effectiveness of our client's leadership team while enjoying the flexibility of a remote work environment. You must be a proactive problem-solver, capable of anticipating needs and working independently with minimal supervision. Confidentiality and discretion are paramount. The ability to manage multiple priorities and meet deadlines in a fast-paced setting is crucial. Strong interpersonal skills are required to build rapport and maintain effective working relationships. The conceptual work location is **Mombasa, Mombasa, KE**, but the position is performed entirely remotely.
This advertiser has chosen not to accept applicants from your region.
2
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior management. This is a fully remote, essential role that demands meticulous attention to detail, excellent communication skills, and the ability to manage multiple priorities seamlessly. You will be responsible for managing calendars, scheduling meetings and appointments, and coordinating complex travel arrangements. Your duties will include preparing reports, presentations, and correspondence, ensuring accuracy and professionalism. You will serve as a primary point of contact for internal and external stakeholders, demonstrating exceptional interpersonal skills. Maintaining confidential information and handling sensitive documents with discretion is paramount. You will also be tasked with managing office supplies remotely, organizing digital files, and assisting with project coordination as needed. The ideal candidate will be proficient in a range of office software, including word processing, spreadsheets, and presentation tools, as well as virtual collaboration platforms. A strong understanding of administrative best practices and a proactive approach to anticipating the needs of executives are essential. You should be adept at problem-solving and resourceful in finding solutions independently. This position requires a dedicated individual who can maintain a high level of efficiency and professionalism while working remotely. This is an excellent opportunity for an experienced administrative professional to support key leaders and contribute to the smooth functioning of operations remotely, impacting the organization associated with **Kisumu, Kisumu, KE**.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and discreet Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote role, enabling you to manage executive support functions from your home office. The ideal candidate will possess exceptional organizational skills, superior time management abilities, and excellent communication proficiency. You will be responsible for managing complex calendars, scheduling meetings and appointments, making travel arrangements, preparing reports and presentations, and handling correspondence with professionalism and efficiency. This role requires a high degree of confidentiality and the ability to anticipate the needs of executives. You will also be expected to coordinate projects, manage communication flow, and ensure smooth administrative operations. The ability to work independently, prioritize tasks effectively, and maintain a high level of accuracy is crucial. Proficiency in office productivity software and virtual collaboration tools is essential. If you are a motivated and experienced administrative professional seeking a challenging and flexible remote career, this opportunity is ideal. Key Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Arrange domestic and international travel, including flights, accommodation, and transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with accuracy and attention to detail.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a primary point of contact for internal and external stakeholders.
- Maintain confidential files and records with discretion.
- Organize and coordinate meetings, including preparing agendas, distributing materials, and taking minutes.
- Manage expense reporting and reconcile corporate credit card statements.
- Conduct research and compile data for various projects and reports.
- Anticipate the needs of executives and proactively address potential issues.
- Assist with other administrative tasks and projects as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant, Administrative Assistant, or in a similar support role, preferably supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams) and calendar management systems.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently, prioritize tasks, and manage multiple deadlines effectively.
- Proactive problem-solving abilities and a keen attention to detail.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to manage your workload and support executives from your home office. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing executive-level correspondence and presentations. Your duties will include gatekeeping, prioritizing executive time, and acting as a liaison between executives and internal/external stakeholders. You will also be tasked with preparing reports, managing expenses, and assisting with special projects as assigned. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to anticipate needs and proactively address them. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Excellent written and verbal communication skills are a must, along with a professional and polished demeanor. Discretion and confidentiality are paramount in this role. You should be a self-starter, capable of working independently, managing multiple priorities, and maintaining a high level of productivity in a remote environment. Prior experience supporting C-suite executives is highly preferred. A Bachelor's degree in Business Administration or a related field, or equivalent professional experience, is beneficial. This is an excellent opportunity to become an integral part of a dynamic team and provide high-level support to key decision-makers. Enjoy the benefits of remote work while contributing to the efficiency and effectiveness of executive operations. You will be entrusted with critical tasks that require accuracy, reliability, and impeccable judgment. This role demands a dedicated professional committed to delivering seamless administrative support.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to manage administrative tasks from your home office. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate the needs of executives. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing meeting agendas and minutes. You will be responsible for handling confidential information with the utmost discretion and maintaining organized digital and physical filing systems. This role requires excellent written and verbal communication skills, as you will be interacting with internal teams, external partners, and clients. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and various virtual collaboration tools is essential. You will assist with preparing reports, presentations, and other documents, ensuring accuracy and timeliness. Proactive problem-solving and the ability to multitask effectively are critical. This position, supporting executives based in **Nairobi, Nairobi, KE** but performed remotely, requires a self-starter who can work independently and prioritize tasks efficiently. A Bachelor's degree or equivalent experience is preferred, along with at least 5 years of experience as an Executive Administrative Assistant, preferably in a remote capacity. Strong technical aptitude and a willingness to learn new software are important. You should be adept at managing competing priorities and deadlines in a fast-paced environment. The ability to maintain a high level of professionalism and provide a seamless support experience is crucial. This is an excellent opportunity for a detail-oriented and resourceful individual to contribute to the success of our leadership team.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, allowing you to manage your work effectively from any location. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask and prioritize in a fast-paced environment. Responsibilities will include managing complex calendars, scheduling meetings and appointments across multiple time zones, making travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. Proficiency in virtual collaboration tools such as Zoom, Microsoft Teams, and Slack is essential. The role requires excellent written and verbal communication skills, a professional demeanor, and a strong understanding of modern office practices. Candidates should be proficient in standard office software suites, including Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace. A minimum of 3-5 years of experience in an administrative support role, preferably supporting C-suite executives or senior management, is required. A bachelor's degree in business administration or a related field is a plus. This remote role demands a high degree of self-discipline, proactive problem-solving, and the ability to work autonomously while maintaining strong relationships with the team. We are committed to fostering a supportive and inclusive remote work culture. This is a fantastic opportunity to leverage your administrative expertise in a flexible, remote setting.
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote, full-time position offering the flexibility to work from anywhere. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will be instrumental in managing complex schedules, coordinating meetings across multiple time zones, preparing reports and presentations, and handling sensitive information with utmost discretion. Key responsibilities include managing calendars, booking travel arrangements, processing expense reports, organizing virtual and in-person events, and acting as a primary point of contact for internal and external stakeholders. You will also be responsible for maintaining databases, conducting research, and assisting with special projects as assigned. Proficiency in standard office software suites is essential, along with a strong understanding of remote collaboration tools. The ability to anticipate needs, problem-solve independently, and maintain a high level of professionalism is crucial. This role requires a self-starter who thrives in a fast-paced, virtual environment and is dedicated to optimizing efficiency and supporting executive functions. Prior experience supporting C-suite executives in a remote capacity is highly desirable. Excellent written and verbal communication skills are paramount, as is a commitment to confidentiality and data security. You will be working from your home office, ensuring a productive and professional setup. The successful candidate will be a key enabler for our leadership team, facilitating smooth operations and strategic initiatives. The opportunity is based remotely, with the primary geographical focus for regulatory purposes being **Kitale, Trans-Nzoia, KE**. We are looking for someone who can hit the ground running and make an immediate impact on our executive operations.
This advertiser has chosen not to accept applicants from your region.
8
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role requires a professional who can manage a wide range of administrative tasks with efficiency and discretion, ensuring the smooth functioning of executive operations from a virtual standpoint. The ideal candidate will be an excellent communicator, proficient in digital collaboration tools, and capable of anticipating needs and solving problems independently. Your responsibilities will include managing complex calendars, scheduling meetings across multiple time zones, preparing reports and presentations, coordinating travel arrangements, and handling confidential information with the utmost care. You will act as a key point of contact for both internal and external stakeholders, requiring strong interpersonal skills and a professional demeanor. Proficiency in office productivity software, such as the Google Workspace or Microsoft Office Suite, is essential. The ability to multitask, prioritize effectively, and manage deadlines in a remote setting is crucial. We are seeking an individual who is adaptable, resourceful, and committed to providing exceptional support. This is an exciting opportunity to be an integral part of a forward-thinking organization, contributing to the success of its leadership team while enjoying the flexibility of a fully remote position. You will play a vital role in ensuring that executives can focus on their strategic priorities with confidence, knowing their administrative needs are expertly handled.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, coordinating meetings and appointments.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails and phone calls.
- Organize and maintain digital filing systems for easy retrieval of information.
- Conduct research and compile data as needed.
- Assist with special projects and initiatives as assigned.
- Screen and prioritize requests, ensuring timely follow-up.
- Maintain confidentiality of sensitive information.
- Act as a liaison between executives and other employees, clients, and external parties.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Proven experience providing remote administrative support.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Strong organizational and time management skills.
- Exceptional written and verbal communication abilities.
- Ability to multitask, prioritize, and manage deadlines effectively in a remote environment.
- High level of discretion and professionalism.
- Proactive problem-solving skills and attention to detail.
This advertiser has chosen not to accept applicants from your region.
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