2,423 Senior Administrative Assistant Remote Operations jobs in Kenya
Administrative Assistant - Remote Operations Support
Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Administrative Assistant to provide comprehensive support to their remote operations team. This is a fully remote position, allowing you to contribute effectively from your home office. The successful candidate will be responsible for managing a wide range of administrative tasks, ensuring the smooth and efficient functioning of daily operations. Your duties will include scheduling and coordinating meetings, managing calendars, preparing correspondence, and maintaining organized digital filing systems. You will assist with travel arrangements, expense reporting, and document management. Strong communication skills are essential, as you will be interacting with internal teams, external partners, and clients via email, phone, and video conferencing. The ability to anticipate needs and proactively address potential issues is highly valued. You will support various departments with administrative projects as needed, demonstrating versatility and a willingness to learn. Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace is a must. Experience with project management tools or CRM systems is a plus. We are looking for a detail-oriented individual with excellent time management skills and the ability to prioritize tasks effectively in a fast-paced, remote environment. You should be a self-starter, able to work independently with minimal supervision, while also being a collaborative team player. This role offers a great opportunity to gain diverse administrative experience within a supportive and dynamic organization that embraces remote work culture. Maintaining confidentiality and discretion in handling sensitive information is crucial. We value individuals who are adaptable, reliable, and committed to providing exceptional administrative support.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate schedules, appointments, and calendars for remote teams.
- Prepare, edit, and proofread documents, reports, and presentations.
- Handle incoming and outgoing communications (emails, phone calls, messages).
- Organize and maintain digital filing systems and databases.
- Assist with travel arrangements and expense report processing.
- Support project management tasks and follow-ups.
- Coordinate virtual meetings and take minutes when required.
- Provide general administrative support to various departments.
- Ensure efficient workflow and timely completion of administrative tasks.
- Maintain confidentiality and handle sensitive information with discretion.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 2-3 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Detail-oriented with a high level of accuracy.
- Experience working in a remote environment is an advantage.
- Self-motivated, reliable, and able to work independently.
- Familiarity with project management or CRM software is a plus.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Operations Support
Posted 14 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of our executive team's day-to-day activities. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing executive-level reports and presentations. Your ability to anticipate needs, manage competing priorities, and maintain absolute confidentiality will be paramount. Key responsibilities include handling correspondence (email and phone), organizing and maintaining digital files, conducting research for various projects, and acting as a liaison between executives and internal/external stakeholders. You will also assist with event planning for virtual meetings and conferences. The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably supporting senior leadership. Excellent organizational and time-management skills, with a strong ability to multitask and prioritize effectively, are essential. Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Strong written and verbal communication skills, along with exceptional interpersonal skills, are necessary for interacting professionally with diverse individuals. Experience with project management tools or virtual collaboration platforms is a plus. A proactive approach to problem-solving and a high degree of professionalism and discretion are expected. This is a fully remote position, requiring a self-motivated individual with a dedicated workspace and reliable internet connection, capable of working independently while remaining a key part of a distributed team. If you are a highly efficient and resourceful administrative professional looking for a challenging remote role, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant - Remote Operations Support
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive remote support for their operational teams. This is a fully remote role, offering flexibility and the chance to manage administrative tasks from your preferred location. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing reports, and ensuring the smooth functioning of daily administrative operations. The ideal candidate is meticulous, possesses excellent communication skills, and has a proven ability to manage multiple priorities in a fast-paced environment. Experience with remote collaboration tools is essential.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives and teams.
- Schedule and coordinate virtual meetings, prepare agendas, and take meeting minutes.
- Handle incoming and outgoing communications, including emails, calls, and mail, in a professional and timely manner.
- Prepare and edit documents, presentations, and reports.
- Organize and maintain electronic filing systems for easy retrieval of information.
- Assist with travel arrangements and expense reporting.
- Conduct research and gather information as needed for various projects.
- Provide support for HR-related administrative tasks, such as onboarding new remote employees.
- Act as a primary point of contact for internal and external inquiries, ensuring efficient communication.
- Anticipate the needs of the team and proactively address potential issues.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar role, with a significant portion in remote support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Exceptional organizational and time management skills, with keen attention to detail.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a remote setting.
- Discretion and professionalism in handling confidential information.
- Proactive problem-solver with a strong sense of responsibility.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Operations
Posted 14 days ago
Job Viewed
Job Description
Our client, a rapidly growing tech startup, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a crucial role for ensuring the smooth operation of remote management functions and is based entirely on a remote-first model. You will manage complex calendars, coordinate travel, handle communications, and support various administrative projects.
Responsibilities:
Qualifications:
This is an exciting opportunity to be an integral part of a growing company and support its leadership effectively from a remote location. The operational hub is Thika, Kiambu, KE , but the role itself is fully remote.
Responsibilities:
- Manage and maintain complex and dynamic calendars for executives, ensuring optimal scheduling and conflict resolution.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and process expense reports and invoices in a timely and accurate manner.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, and draft appropriate responses.
- Organize and prepare materials for meetings, including agendas, presentations, and pre-reads.
- Take meeting minutes, track action items, and follow up on delegated tasks.
- Manage and organize electronic and physical filing systems.
- Conduct research and gather information for special projects as needed.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies and equipment inventory for the remote team.
- Assist with event planning and coordination for virtual or in-person company gatherings.
- Maintain confidentiality of sensitive information.
- Onboard new remote employees with administrative tasks.
- Streamline administrative processes and implement efficiencies.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support to senior-level executives, preferably in a remote or tech environment.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar).
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing platforms (e.g., Zoom, Google Meet, Microsoft Teams).
- Discretion and a high level of professionalism.
- Proactive mindset and excellent problem-solving abilities.
- Ability to work independently with minimal supervision in a remote setting.
- Detail-oriented with a commitment to accuracy.
- Experience with project management tools is a plus.
This is an exciting opportunity to be an integral part of a growing company and support its leadership effectively from a remote location. The operational hub is Thika, Kiambu, KE , but the role itself is fully remote.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant - Remote Operations
Posted 19 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organization, is seeking an experienced and highly organized Senior Administrative Assistant to join their fully remote operations team. This pivotal role will provide comprehensive administrative support to a diverse group of stakeholders, ensuring the smooth and efficient functioning of daily operations from a remote-first perspective. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities with a proactive approach. You will be responsible for a wide range of tasks, including calendar management, scheduling meetings across different time zones, preparing correspondence, managing travel arrangements (when applicable), maintaining electronic filing systems, and assisting with the preparation of reports and presentations. Collaboration with various departments to ensure seamless communication and workflow is essential. This position requires a self-starter who can work independently and as part of a virtual team, demonstrating discretion and professionalism in handling confidential information. Familiarity with cloud-based collaboration tools and virtual communication platforms is a must. The ability to anticipate needs and offer solutions before they arise will be highly valued. We are looking for a candidate who is tech-savvy, possesses excellent written and verbal communication skills, and is adept at problem-solving in a remote environment. If you are a motivated professional looking for a challenging and rewarding remote opportunity in the administrative field, we encourage you to apply. This role is based in **Malindi, Kilifi, KE**, but is performed entirely remotely, offering flexibility and the chance to contribute to a forward-thinking company from the comfort of your own home office. Experience with project coordination and basic bookkeeping would be a significant advantage. Continuous improvement of administrative processes and systems will also be a key focus.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Administrative Assistant - Remote Operations
Posted 12 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Administrative Assistant to provide comprehensive, top-tier support to senior leadership in a fully remote capacity. This role is critical in ensuring the smooth and efficient operation of executive functions, managing complex calendars, coordinating high-level meetings, and handling sensitive communications with utmost discretion. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, proficiency in various office productivity software, and a strong understanding of executive support needs in a remote work environment. You will be the central point of contact for a variety of administrative tasks, enabling executives to focus on strategic priorities.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for multiple senior executives, including scheduling meetings, appointments, and travel.
- Coordinate and arrange logistics for virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and responding as appropriate.
- Prepare and edit high-quality documents, reports, presentations, and spreadsheets.
- Conduct research and gather information as needed for executive projects and meetings.
- Manage travel arrangements, including flights, accommodations, and itineraries, ensuring compliance with company policies.
- Process expense reports and manage departmental budgets and invoices.
- Maintain organized digital filing systems and ensure the confidentiality of sensitive information.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Support special projects and initiatives as assigned.
- High school diploma or equivalent; an Associate's or Bachelor's degree is preferred.
- A minimum of 7 years of progressive experience as an Executive Administrative Assistant, Personal Assistant, or similar role, preferably supporting C-level executives.
- Proven experience working in a fully remote setting, demonstrating excellent self-management and communication skills.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with meticulous attention to detail.
- High level of professionalism, discretion, and a commitment to confidentiality.
- Ability to anticipate needs and take initiative with minimal supervision.
- Experience with project management or task management software is a plus.
- Adaptability and a positive attitude towards challenges in a remote work environment.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant - Remote Operations Lead
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to lead remote operations. This pivotal role requires exceptional communication skills, meticulous attention to detail, and the ability to manage diverse administrative tasks efficiently within a virtual environment. The ideal candidate will be adept at coordinating schedules, managing correspondence, preparing reports, and supporting various departments with their administrative needs. Responsibilities include:
Key Responsibilities:
Qualifications:
This fully remote position based in the **Kitale, Trans-Nzoia, KE** region offers an excellent opportunity for a dedicated professional to contribute to a dynamic organization. Join us and make a significant impact from the comfort of your home office.
Key Responsibilities:
- Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled and communicated.
- Coordinate travel arrangements, including flights, accommodation, and ground transportation, for remote team members as needed.
- Prepare, proofread, and edit a variety of documents, including reports, presentations, memos, and correspondence.
- Develop and implement efficient administrative processes and systems to support remote team collaboration.
- Act as a primary point of contact for internal and external inquiries, directing them to the appropriate personnel.
- Organize and maintain digital filing systems, ensuring easy access to important documents and information.
- Assist with event planning and coordination for virtual team-building activities and meetings.
- Conduct research and compile data for various projects as requested.
- Handle confidential information with discretion and professionalism.
- Onboard new remote team members with essential administrative procedures and resources.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably in a remote-first setting.
- Excellent command of English, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Google Workspace).
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Exceptional interpersonal skills and a customer-service oriented approach.
- Ability to work independently with minimal supervision and as part of a distributed team.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Demonstrated ability to adapt to new technologies and workflows.
This fully remote position based in the **Kitale, Trans-Nzoia, KE** region offers an excellent opportunity for a dedicated professional to contribute to a dynamic organization. Join us and make a significant impact from the comfort of your home office.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Executive Assistant - Remote Office Management
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering the flexibility to manage executive needs from anywhere. The ideal candidate will have a proven track record of supporting C-suite executives, exceptional organizational skills, and the ability to anticipate needs and manage complex schedules. You will be responsible for managing calendars, coordinating meetings, preparing reports, handling correspondence, and ensuring the smooth operation of remote executive functions. The ability to maintain confidentiality and exercise sound judgment is paramount. This role is based in **Garissa, Garissa, KE**, but operates as a fully remote position, supporting our client's distributed leadership team.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling, rescheduling, and coordinating meetings across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring all logistics are seamless.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate and manage logistics for virtual meetings, ensuring all participants have the necessary information and technical support.
- Conduct research and prepare background materials for meetings and projects.
- Serve as a primary point of contact for internal and external stakeholders, managing inquiries effectively.
- Organize and maintain electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues before they arise.
- Manage special projects and ad-hoc assignments as required.
- Assist with expense reporting and budget tracking for executive needs.
- Foster positive working relationships with internal teams and external partners.
- Continuously seek ways to improve administrative processes and efficiency in a remote setting.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Proactive approach with strong problem-solving abilities and sound judgment.
- Experience in a remote or distributed work environment is highly advantageous.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Professional demeanor and the ability to interact effectively with individuals at all levels.
- Experience with travel booking and expense management systems.
This advertiser has chosen not to accept applicants from your region.
7
Office Manager - Remote Operations Support
Posted today
Job Viewed
Job Description
Our client, a forward-thinking organization with a distributed workforce, is seeking a highly organized and proactive Office Manager to provide crucial remote operations support. This role is vital for ensuring the smooth functioning of our administrative and operational processes, supporting our fully remote team. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling virtual meetings, maintaining digital filing systems, and coordinating essential office supplies and equipment for remote employees. This position requires excellent communication skills to liaise with internal departments and external vendors. You will play a key role in supporting HR functions, onboarding new remote employees, and managing employee engagement initiatives designed for a distributed workforce. Proficiency in virtual collaboration tools, project management software, and standard office applications is essential. The ideal candidate is meticulous, self-disciplined, and possesses exceptional problem-solving abilities. You should be adept at managing multiple priorities and maintaining confidentiality. This is a fantastic opportunity to contribute to the efficiency and positive culture of a remote-first company, offering a high degree of autonomy and the flexibility to work from anywhere. Your efforts will directly support the productivity and well-being of our remote team members.
Responsibilities:
Responsibilities:
- Manage day-to-day administrative operations for a remote workforce.
- Coordinate and schedule virtual meetings, appointments, and travel arrangements.
- Maintain organized digital records and filing systems.
- Manage inventory and procurement of office supplies and equipment for remote employees.
- Support onboarding processes for new remote hires.
- Assist with employee engagement initiatives and virtual team-building activities.
- Serve as a point of contact for internal and external inquiries.
- Liaise with vendors and service providers.
- Ensure compliance with company policies and procedures.
- Provide general administrative support to various departments as needed.
- Associate's degree or equivalent experience in Business Administration or a related field.
- Minimum of 3 years of experience in office management or administrative support, preferably in a remote setting.
- Strong organizational and time management skills.
- Excellent communication, interpersonal, and customer service skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Zoom, Slack).
- Experience with HRIS or ATS systems is a plus.
- Ability to work independently and proactively manage tasks.
- Discretion and ability to handle confidential information.
- Detail-oriented with a strong commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
8
Executive Assistant - Remote Operations Support
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to manage your workday effectively while ensuring seamless administrative operations. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing professional correspondence. Key duties include screening calls and emails, preparing reports and presentations, organizing virtual meetings, and maintaining confidential files. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and prioritize tasks efficiently. Proficiency in productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams), is essential. Strong written and verbal communication skills are paramount for interacting with internal teams, external partners, and clients. You should be a self-starter, capable of working independently with minimal supervision, and maintaining a high level of professionalism and discretion. This role requires excellent problem-solving skills and the ability to adapt to changing priorities in a fast-paced remote environment. Working remotely from Naivasha, Nakuru, KE , you will be an integral part of the executive team, ensuring smooth day-to-day operations.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, ensuring all participants have necessary information and access.
- Maintain confidential files and databases with accuracy and discretion.
- Conduct research and compile information as needed for various projects.
- Provide administrative support and handle ad-hoc tasks as required.
- Act as a liaison between executives and internal/external stakeholders.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3+ years of experience as an Executive Assistant or in a similar administrative support role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to work independently and maintain confidentiality.
- Experience in a remote work setting is highly desirable.
This advertiser has chosen not to accept applicants from your region.
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