10 Executive Administrative Assistant Remote Operations jobs in whatjobs
Executive Administrative Assistant - Remote Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within our fully remote operational structure. This role is crucial for ensuring the smooth functioning of day-to-day administrative tasks, managing complex schedules, coordinating virtual meetings, and facilitating seamless communication across dispersed teams. The ideal candidate will possess exceptional organizational skills, strong technological proficiency, and a commitment to maintaining confidentiality and providing a high level of professional support from anywhere.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements (if applicable to remote work context).
- Coordinate and prepare for virtual meetings, including setting up video conferences, distributing agendas, taking minutes, and tracking action items.
- Screen and prioritize incoming communications (emails, calls, messages), ensuring timely responses and effective follow-up.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Conduct research and gather information as requested by executives.
- Manage and organize digital filing systems, ensuring easy access to important documents.
- Handle sensitive and confidential information with the utmost discretion.
- Assist with expense reporting and budget tracking for executive needs.
- Act as a liaison between executives and internal/external stakeholders, fostering positive communication.
- Anticipate needs and proactively address potential issues to ensure executives' time is maximized.
- Onboard new remote team members by providing necessary administrative resources and guidance.
- Continuously improve administrative processes to enhance efficiency in a remote setting.
- Support special projects and initiatives as assigned.
- Maintain a high level of professionalism and composure in all interactions.
- Stay proficient with remote collaboration tools and office productivity software.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role, preferably supporting remote executives or teams.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Strong written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Excellent problem-solving abilities and attention to detail.
- Experience supporting multiple senior executives simultaneously is a plus.
- Familiarity with project management tools is beneficial.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring excellent communication and time management skills. The ideal candidate will be adept at managing multiple priorities, coordinating complex schedules, and facilitating seamless operations for a distributed team. You will serve as a key point of contact, ensuring efficient workflow and supporting executives in their day-to-day activities. This role demands a high level of discretion, professionalism, and a commitment to excellence.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports with accuracy and professionalism.
- Handle incoming and outgoing communications, including emails and phone calls, with appropriate discretion.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Assist with expense reporting and budget tracking as needed.
- Conduct research and gather information on various topics as requested by executives.
- Maintain and organize digital filing systems, ensuring easy accessibility of important documents.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address administrative challenges to ensure smooth operations.
- Manage special projects and initiatives as assigned by executives.
- Provide general administrative support to ensure the efficient functioning of the executive office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior-level management.
- Proven experience working in a remote capacity, demonstrating the ability to manage tasks effectively without direct supervision.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- Ability to handle confidential information with utmost discretion.
- Proactive problem-solver with a keen attention to detail.
- Adaptable and able to thrive in a fast-paced, ever-changing remote work environment.
- A reliable internet connection and a dedicated home office space are essential for this role.
- Demonstrated ability to maintain a positive and professional demeanor at all times.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This role is critical in ensuring the smooth and efficient operation of our executive team, managing a wide range of administrative tasks with professionalism and discretion. As a remote-first employee, you will leverage technology to maintain seamless communication and workflow across the organization. Your responsibilities will include managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and acting as a primary point of contact for internal and external stakeholders.
The ideal candidate will possess exceptional organizational and time management skills, with a keen eye for detail and a commitment to accuracy. You should be proficient in a variety of office software, including word processing, spreadsheets, and presentation software. Excellent written and verbal communication skills are essential, as is the ability to multitask and prioritize effectively in a fast-paced environment. Discretion and confidentiality are paramount, given the sensitive nature of the information you will handle. A proactive approach to problem-solving and a willingness to take initiative are highly valued. Experience supporting C-level executives or senior management in a remote capacity is a significant advantage. You will be expected to anticipate needs, manage expectations, and contribute to a positive and productive work environment, all while working remotely. This position offers the chance to be an integral part of a forward-thinking company, contributing to its success from the comfort of your home office.
Responsibilities:
Qualifications:
The ideal candidate will possess exceptional organizational and time management skills, with a keen eye for detail and a commitment to accuracy. You should be proficient in a variety of office software, including word processing, spreadsheets, and presentation software. Excellent written and verbal communication skills are essential, as is the ability to multitask and prioritize effectively in a fast-paced environment. Discretion and confidentiality are paramount, given the sensitive nature of the information you will handle. A proactive approach to problem-solving and a willingness to take initiative are highly valued. Experience supporting C-level executives or senior management in a remote capacity is a significant advantage. You will be expected to anticipate needs, manage expectations, and contribute to a positive and productive work environment, all while working remotely. This position offers the chance to be an integral part of a forward-thinking company, contributing to its success from the comfort of your home office.
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and prioritizing conflicting needs.
- Coordinate and arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Assist in the preparation of meeting materials, agendas, and minutes.
- Process expense reports and manage vendor payments.
- Conduct research and compile information for various projects.
- Maintain organized electronic and physical filing systems.
- Act as a liaison between executives and internal/external contacts.
- Provide general administrative support as needed.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably in a remote setting.
- Excellent command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively.
- Proactive and resourceful problem-solver.
- High school diploma or equivalent; further education or certification is a plus.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Operations
Posted 13 days ago
Job Viewed
Job Description
Our client, a rapidly growing tech startup, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a crucial role for ensuring the smooth operation of remote management functions and is based entirely on a remote-first model. You will manage complex calendars, coordinate travel, handle communications, and support various administrative projects.
Responsibilities:
Qualifications:
This is an exciting opportunity to be an integral part of a growing company and support its leadership effectively from a remote location. The operational hub is Thika, Kiambu, KE , but the role itself is fully remote.
Responsibilities:
- Manage and maintain complex and dynamic calendars for executives, ensuring optimal scheduling and conflict resolution.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and process expense reports and invoices in a timely and accurate manner.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, and draft appropriate responses.
- Organize and prepare materials for meetings, including agendas, presentations, and pre-reads.
- Take meeting minutes, track action items, and follow up on delegated tasks.
- Manage and organize electronic and physical filing systems.
- Conduct research and gather information for special projects as needed.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies and equipment inventory for the remote team.
- Assist with event planning and coordination for virtual or in-person company gatherings.
- Maintain confidentiality of sensitive information.
- Onboard new remote employees with administrative tasks.
- Streamline administrative processes and implement efficiencies.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support to senior-level executives, preferably in a remote or tech environment.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar).
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing platforms (e.g., Zoom, Google Meet, Microsoft Teams).
- Discretion and a high level of professionalism.
- Proactive mindset and excellent problem-solving abilities.
- Ability to work independently with minimal supervision in a remote setting.
- Detail-oriented with a commitment to accuracy.
- Experience with project management tools is a plus.
This is an exciting opportunity to be an integral part of a growing company and support its leadership effectively from a remote location. The operational hub is Thika, Kiambu, KE , but the role itself is fully remote.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant, Remote Operations
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is crucial for ensuring the smooth and efficient operation of our client's remote teams, particularly those based in or supporting the Naivasha, KE region. You will be responsible for managing complex calendars, coordinating meetings, preparing reports, handling correspondence, and performing a variety of administrative tasks that facilitate executive productivity. The ideal candidate thrives in a remote-first environment, possesses excellent communication skills, and demonstrates a high level of professionalism and discretion.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling internal and external meetings across multiple time zones.
- Prepare agendas, take minutes, and track action items for meetings.
- Arrange travel logistics, including flights, accommodation, and ground transportation, often for remote-based executives.
- Draft, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Conduct research and compile information for various projects and initiatives.
- Manage and organize electronic and physical filing systems.
- Handle confidential information with the utmost discretion and security.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential issues or conflicts in scheduling or workflow.
- Manage expense reporting and reconciliation for executives.
- Provide general administrative support, including document management and distribution.
- Assist with the onboarding of new remote team members from an administrative perspective.
- Location: Fully Remote, supporting teams operating in and around Naivasha, KE.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field, or equivalent practical experience.
- Minimum of 5 years of proven experience as an Executive Administrative Assistant or in a similar role, supporting senior-level management.
- Exceptional organizational and time-management skills with the ability to multitask effectively in a remote setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Google Workspace, Zoom, Slack).
- Strong written and verbal communication skills.
- High level of professionalism, integrity, and discretion.
- Ability to work independently with minimal supervision and exercise sound judgment.
- Experience in managing virtual meetings and remote team coordination.
- Familiarity with expense management systems.
- Resourceful and proactive in problem-solving.
- A dedicated remote workspace with reliable internet connectivity is essential.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant - Remote Operations
Posted 11 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior management. In this fully remote role, you will be instrumental in ensuring the smooth operation of administrative functions, managing complex schedules, and facilitating effective communication across the organization. The ideal candidate possesses exceptional multitasking abilities, impeccable attention to detail, and a professional demeanor suitable for a remote-first environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare for high-level meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Manage email correspondence, prioritizing and responding to inquiries on behalf of executives.
- Organize and maintain digital filing systems, ensuring easy retrieval of documents.
- Prepare reports, presentations, and other documents as required.
- Liaise with internal departments and external stakeholders to facilitate communication and gather information.
- Manage travel logistics, including booking flights, accommodation, and transportation.
- Conduct research and prepare background information for meetings and projects.
- Assist with onboarding new remote employees, ensuring they have the necessary resources and information.
- Proactively identify and address potential issues before they arise.
- Manage expense reporting and process invoices.
- Maintain a professional and organized virtual workspace.
- Contribute to the development and implementation of administrative best practices for remote operations.
- Provide general administrative support as needed, demonstrating flexibility and a willingness to assist.
- Proven experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar).
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Exceptional written and verbal communication skills.
- Discretion and a high level of confidentiality.
- Ability to work independently and as part of a remote team.
- Proactive and resourceful problem-solver.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- A positive attitude and a commitment to providing high-quality support.
- Familiarity with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant - Remote Operations
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a critical, fully remote role that requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be the organizational backbone, ensuring seamless operations and enabling executives to focus on strategic objectives. Your responsibilities will include managing complex calendars, coordinating meetings, preparing reports, handling correspondence, and acting as a liaison between executives and internal/external stakeholders.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.
- Coordinate and facilitate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding to inquiries as appropriate.
- Prepare, proofread, and edit a variety of documents, including reports, presentations, memos, and correspondence.
- Conduct research on various topics as needed by the executive team.
- Assist with the preparation of financial reports and expense management.
- Serve as a primary point of contact for internal departments and external partners, building and maintaining strong working relationships.
- Proactively identify and address potential issues before they arise, ensuring smooth workflow and efficient operations.
- Maintain organized digital and physical filing systems for easy retrieval of information.
- Support the implementation and management of special projects as assigned.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote setting.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- High level of discretion and ability to handle sensitive information.
- Proactive and resourceful mindset, with a strong ability to anticipate needs and solve problems independently.
- Experience supporting multiple executives simultaneously is a plus.
- Familiarity with project management tools is desirable.
- This role is fully remote, supporting a team that frequently interacts with business operations in areas like Nakuru, Nakuru, KE .
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Operations
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This role is essential for ensuring the smooth and efficient operation of our executive team, managing a wide range of administrative tasks with precision and confidentiality. The ideal candidate will be adept at managing schedules, coordinating communications, and supporting strategic initiatives from a remote setting.
Core Responsibilities:
Core Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate logistics for virtual meetings, including setting up conference calls and managing attendee invitations.
- Act as a primary point of contact for internal and external stakeholders, screening calls and emails.
- Conduct research and prepare background materials for meetings and projects.
- Maintain organized electronic and physical filing systems.
- Handle confidential information with the utmost discretion.
- Assist with expense reporting and budget tracking.
- Anticipate needs and proactively address potential issues.
- Support special projects as assigned by the executive team.
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Exceptional organizational and time management skills, with a strong ability to prioritize tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently, demonstrate initiative, and maintain a high level of productivity in a remote work environment.
- Strong problem-solving capabilities and a proactive approach.
- Familiarity with various office equipment and software.
- A Bachelor's degree or equivalent experience is advantageous.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant, Remote Operations
Posted 4 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our remote executive team. This is a pivotal role that demands exceptional attention to detail, discretion, and the ability to manage multiple priorities efficiently in a dynamic, remote work environment. You will be the central point of contact for various administrative functions, ensuring the smooth operation of daily activities for senior leadership. Your responsibilities will include managing complex calendars, coordinating virtual meetings across different time zones, preparing meeting agendas and minutes, and handling confidential correspondence.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements with meticulous accuracy.
- Coordinate and prepare materials for board meetings, executive team meetings, and other significant engagements, including presentations and reports.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, screening and prioritizing as necessary.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Conduct research and prepare reports or summaries on various topics as requested by executives.
- Assist with budget tracking, expense report processing, and invoice management.
- Manage and update contact databases and organizational charts.
- Provide general administrative support, including document preparation, proofreading, and data entry.
- Anticipate the needs of the executives and proactively address potential issues.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar high-level support role.
- Proven experience supporting multiple executives simultaneously.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- Discretion and a high level of confidentiality are paramount.
- Ability to work independently with minimal supervision in a remote setting.
- Proactive problem-solving skills and a positive attitude.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant - Remote Operations
Posted 5 days ago
Job Viewed
Job Description
Our client, a progressive technology solutions provider, is seeking a highly organized and proactive Executive Administrative Assistant to support its senior leadership team in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of our client's distributed workforce. You will be responsible for managing complex calendars, coordinating virtual meetings across different time zones, preparing presentations and reports, and handling confidential correspondence. The ideal candidate will have a keen eye for detail, exceptional communication skills, and the ability to anticipate needs and proactively solve problems. Proficiency in modern remote collaboration tools and office productivity suites is essential. This is an excellent opportunity for an administrative professional to leverage their skills in a flexible, remote-first environment, contributing to the strategic success of a dynamic organization. You will act as a key liaison between executives and internal/external stakeholders, ensuring seamless communication and workflow. Responsibilities include making travel arrangements (when required for occasional team gatherings), processing expense reports, and managing essential administrative tasks to optimize executive productivity. A strong sense of discretion and professionalism is paramount. We are looking for an individual who is a master of time management, possesses excellent organizational abilities, and thrives in a fast-paced, virtual setting. A minimum of 5 years of experience supporting C-level executives or senior management, preferably in a remote or hybrid setting, is required. A Bachelor's degree in Business Administration or a related field is advantageous.
Responsibilities:
Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate and facilitate virtual meetings and conference calls.
- Prepare meeting agendas, materials, and follow-up minutes.
- Handle confidential correspondence and communications with discretion.
- Assist with the preparation of reports, presentations, and data analysis.
- Manage travel arrangements and expense reporting (as applicable).
- Serve as a primary point of contact for internal and external stakeholders.
- Proactively identify and resolve administrative challenges.
- Maintain organized digital filing systems.
- Minimum of 5 years of experience as an Executive Administrative Assistant or similar role.
- Proven experience supporting C-level executives or senior management.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and prioritize tasks effectively in a remote environment.
- Bachelor's degree in Business Administration or a related field is a plus.
This advertiser has chosen not to accept applicants from your region.
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