29 Senior Administrative Assistant Remote Operations jobs in whatjobs
Senior Administrative Assistant, Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their remote operations team. This is a fully remote position, offering the flexibility to work from home while ensuring seamless administrative functions. You will play a vital role in enhancing efficiency and supporting the daily activities of a distributed workforce.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and coordinate calendars, scheduling meetings, appointments, and travel arrangements for executives and team members.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and maintain electronic filing systems, ensuring easy retrieval of information.
- Handle incoming and outgoing communications, including emails, phone calls, and messages, filtering and prioritizing as needed.
- Assist in the preparation of meeting agendas, taking minutes, and tracking action items.
- Coordinate logistics for virtual meetings and events, ensuring all participants have necessary information and access.
- Process expense reports and manage procurement of office supplies and equipment for remote staff.
- Provide general administrative support, including data entry, research, and special projects as assigned.
- Liaise with internal departments and external stakeholders to facilitate smooth operations.
- Ensure confidentiality and discretion in handling sensitive information.
- Proactively identify and suggest improvements to administrative processes and workflows.
- Onboard new remote team members by ensuring they have the necessary administrative resources and information.
Qualifications:
- High school diploma or equivalent required; an Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience in an administrative support role, preferably in a remote or distributed team environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Experience with project management tools or virtual collaboration platforms is advantageous.
- Ability to work independently and as part of a remote team, demonstrating initiative and resourcefulness.
- Discretion and a professional demeanor.
- Adaptability to changing priorities and work assignments.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Assistant - Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This is a fully remote position, offering the flexibility to work from anywhere within Kenya. You will be instrumental in supporting our client's executive team and ensuring the smooth day-to-day operations of their virtual office. Your responsibilities will include managing complex calendars, coordinating virtual meetings, preparing reports and presentations, handling correspondence with a high degree of professionalism, and maintaining organized digital filing systems. You will also be involved in travel arrangements (when applicable), expense reporting, and acting as a key point of contact for internal and external stakeholders. The ideal candidate possesses exceptional communication, multitasking, and problem-solving skills. Proficiency in modern office software suites (e.g., Microsoft Office 365, Google Workspace) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) is essential. A keen eye for detail, a commitment to confidentiality, and the ability to work independently with minimal supervision are critical for success in this role. We are looking for someone who can anticipate needs, take initiative, and contribute to a positive and productive remote work environment. This role requires a strong sense of responsibility and a dedication to delivering high-quality administrative support. Experience in a similar executive support role, preferably in a remote setting, is highly desirable. This is an excellent opportunity to leverage your administrative expertise in a forward-thinking, remote-first organization. We value efficiency, clear communication, and a results-oriented approach. Join us and make a significant impact from the comfort of your own home.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize executive calendars, scheduling appointments and meetings across multiple time zones.
- Prepare agendas, take minutes, and track action items for various meetings.
- Draft, proofread, and edit internal and external communications, ensuring accuracy and professional tone.
- Organize and maintain digital files and records for easy retrieval.
- Assist with the preparation of reports, presentations, and other documents.
- Coordinate logistics for virtual events and team-building activities.
- Handle inquiries and resolve issues efficiently, acting as a liaison between departments.
- Proactively identify and implement process improvements to enhance administrative efficiency.
- Maintain strict confidentiality of sensitive information.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Excellent command of English, both written and spoken.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with project management tools and virtual collaboration platforms.
- Exceptional organizational and time-management skills.
- Strong interpersonal and communication abilities.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- High school diploma or equivalent; further certifications are a plus.
- Experience working in a remote setting is advantageous.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant - Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team and provide comprehensive remote support. This is a fully remote position, offering the flexibility to work from anywhere. The successful candidate will be responsible for managing complex calendars, coordinating virtual meetings, preparing reports and presentations, handling correspondence, and ensuring efficient administrative operations. You will act as a key point of contact for internal and external stakeholders, requiring exceptional communication and interpersonal skills. The role involves data entry, maintaining databases, processing invoices, and assisting with travel arrangements where necessary. A keen eye for detail, strong problem-solving abilities, and the capacity to multitask effectively are essential. You will leverage various digital tools and software to streamline processes and maintain high levels of productivity. Experience with project management tools and a commitment to continuous improvement are highly valued. This is an excellent opportunity to contribute to a forward-thinking organization while enjoying the benefits of a remote work environment. The ideal candidate will possess a strong work ethic, be self-motivated, and capable of working independently with minimal supervision. A dedication to providing exceptional administrative support and ensuring the smooth running of daily operations is paramount. Successful candidates will demonstrate proficiency in office productivity suites and virtual collaboration platforms. The role offers significant opportunities for professional growth within a supportive and innovative company culture. Join us in shaping the future of remote work support and make a significant impact from day one.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Assistant - Remote Operations
Posted 19 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organization, is seeking an experienced and highly organized Senior Administrative Assistant to join their fully remote operations team. This pivotal role will provide comprehensive administrative support to a diverse group of stakeholders, ensuring the smooth and efficient functioning of daily operations from a remote-first perspective. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities with a proactive approach. You will be responsible for a wide range of tasks, including calendar management, scheduling meetings across different time zones, preparing correspondence, managing travel arrangements (when applicable), maintaining electronic filing systems, and assisting with the preparation of reports and presentations. Collaboration with various departments to ensure seamless communication and workflow is essential. This position requires a self-starter who can work independently and as part of a virtual team, demonstrating discretion and professionalism in handling confidential information. Familiarity with cloud-based collaboration tools and virtual communication platforms is a must. The ability to anticipate needs and offer solutions before they arise will be highly valued. We are looking for a candidate who is tech-savvy, possesses excellent written and verbal communication skills, and is adept at problem-solving in a remote environment. If you are a motivated professional looking for a challenging and rewarding remote opportunity in the administrative field, we encourage you to apply. This role is based in **Malindi, Kilifi, KE**, but is performed entirely remotely, offering flexibility and the chance to contribute to a forward-thinking company from the comfort of your own home office. Experience with project coordination and basic bookkeeping would be a significant advantage. Continuous improvement of administrative processes and systems will also be a key focus.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant - Remote Operations
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive remote support for their diverse operations. This pivotal role requires exceptional attention to detail, superior organizational skills, and the ability to manage multiple priorities in a fast-paced, virtual environment. You will be instrumental in ensuring the smooth functioning of daily administrative tasks, acting as a key point of contact for internal and external stakeholders, and contributing to the overall efficiency of the team. Your responsibilities will include managing complex calendars, scheduling and coordinating virtual meetings across different time zones, preparing meeting agendas and minutes, and proactively following up on action items. You will also be responsible for drafting, reviewing, and editing a variety of documents, including reports, presentations, and correspondence, ensuring accuracy and adherence to company standards. A significant part of this role involves managing and organizing digital files and records, maintaining confidentiality, and assisting with travel arrangements for virtual events. Furthermore, you will support project management activities by tracking progress, preparing project documentation, and facilitating communication between team members. The ideal candidate will possess a proven track record in administrative support, preferably in a remote capacity. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) are essential. Excellent written and verbal communication skills, a keen ability to anticipate needs, and a high degree of professionalism are paramount. You should be a self-starter, capable of working independently with minimal supervision, while also being a collaborative team player. The ability to adapt to changing priorities and maintain a positive attitude under pressure is crucial. This is an excellent opportunity for a dedicated administrative professional looking to contribute to a dynamic organization from the comfort of their home office. The successful candidate will play a vital role in maintaining operational excellence and supporting strategic initiatives.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate and schedule virtual meetings, conferences, and appointments.
- Prepare agendas, take meeting minutes, and distribute action items.
- Draft, edit, and proofread various documents including reports and correspondence.
- Organize and maintain digital filing systems and databases.
- Handle incoming and outgoing communications with professionalism.
- Provide support for project management tasks and initiatives.
- Assist with travel arrangements for remote employees or virtual events.
- Conduct research and compile data as required.
- Ensure confidentiality and discretion in handling sensitive information.
- Proven experience as an Administrative Assistant or similar role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite and virtual collaboration tools.
- Strong written and verbal communication abilities.
- Ability to work independently and as part of a team.
- High school diploma or equivalent; further education is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Assistant - Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team, working remotely to support various operational functions. This role is crucial for ensuring the smooth and efficient running of day-to-day administrative tasks across the organization. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities effectively in a virtual environment. You will be responsible for a wide range of duties, including managing calendars, coordinating virtual meetings, preparing reports and presentations, processing documentation, and maintaining organized digital filing systems. Additionally, you will act as a point of contact for internal and external stakeholders, providing timely and professional support. This is a fully remote position, offering the flexibility to work from anywhere. To thrive in this role, you should be proficient with standard office software suites and virtual collaboration tools. We are looking for an individual who is self-motivated, possesses strong problem-solving abilities, and can adapt quickly to changing demands. Experience with database management and basic accounting procedures would be an advantage. This position offers a competitive salary and the opportunity to grow within a forward-thinking company. If you are a meticulous professional with a passion for administrative excellence and thrive in a remote work setting, we encourage you to apply. Your dedication will directly contribute to the success of our operations. We value individuals who are proactive, resourceful, and committed to delivering high-quality support services. This role requires a high degree of trust and confidentiality, as you will be handling sensitive information.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments for multiple executives.
- Organize and coordinate virtual meetings, including sending invitations, preparing agendas, and taking minutes.
- Prepare, proofread, and edit reports, correspondence, and presentations.
- Process invoices, expense reports, and other financial documentation with accuracy.
- Maintain and organize digital filing systems, ensuring easy retrieval of information.
- Serve as a liaison between departments and external parties, addressing inquiries and resolving issues.
- Conduct research and compile data for various projects and initiatives.
- Assist with onboarding processes for new remote team members.
- Proactively identify and suggest improvements to administrative processes and workflows.
- Handle confidential information with the utmost discretion and professionalism.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools such as Zoom, Microsoft Teams, Slack.
- Ability to work independently and as part of a remote team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Attention to detail and commitment to accuracy.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant - Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing international organization, is seeking a highly organized and proactive Senior Administrative Assistant to join their fully remote team. This is a unique opportunity to contribute to the seamless operation of our global initiatives from the comfort of your home office. As a Senior Administrative Assistant, you will play a crucial role in supporting various departments, ensuring efficient workflow, and maintaining high standards of administrative excellence. Your responsibilities will include managing complex calendars, scheduling virtual meetings across multiple time zones, preparing and editing correspondence, reports, and presentations with meticulous attention to detail. You will also be responsible for coordinating travel arrangements (when applicable for in-person events), organizing and maintaining digital filing systems, conducting research, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication and interpersonal skills, a strong understanding of modern office software suites (Microsoft Office, Google Workspace), and experience with project management tools. Proactiveness, problem-solving abilities, and a commitment to confidentiality are paramount. You will thrive in a remote setting, demonstrating excellent time management and the ability to work independently while also collaborating effectively with a dispersed team. This role requires a bachelor's degree in a relevant field or equivalent practical experience. Previous experience in a senior administrative role, preferably within a remote-first environment, is highly advantageous. We are looking for a resilient and adaptable individual who is passionate about providing top-tier administrative support and contributing to the overall success of our client's mission. Your contribution will directly impact operational efficiency and facilitate the achievement of strategic objectives. The role offers the flexibility of remote work, allowing you to balance your professional and personal life effectively. The ideal candidate will have a proven track record of reliability and a dedication to exceeding expectations in a virtual workspace. Strong analytical skills will be beneficial for data tracking and reporting tasks. Experience with virtual communication platforms such as Zoom, Microsoft Teams, and Slack is essential for this position, ensuring seamless interaction with colleagues and partners worldwide. Attention to the nuances of remote collaboration and a proactive approach to problem-solving in a distributed setting will set you apart. The ability to manage multiple priorities simultaneously without compromising on quality is a key requirement. This position is based in the general region of Naivasha, Nakuru, KE , but the work is performed entirely remotely.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Administrative Assistant - Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team, supporting remote operations across various departments. This pivotal role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently in a fast-paced, virtual environment. You will be instrumental in ensuring the smooth day-to-day functioning of our remote workforce, acting as a central point of contact for administrative inquiries and support.
Key responsibilities include managing complex calendars, coordinating virtual meetings and events, preparing reports and presentations, handling correspondence, maintaining digital filing systems, and assisting with onboarding processes for new remote employees. You will also be responsible for managing travel arrangements (when applicable, though the role is primarily remote), processing expense reports, and liaising with vendors and external partners. A crucial aspect of this role is maintaining confidentiality and upholding the company's standards in all administrative functions. The ideal candidate will be adept at using various collaboration tools and office software suites to facilitate seamless communication and productivity.
To excel in this position, you should possess a minimum of 5 years of experience in an administrative support role, with at least 2 years in a senior capacity or supporting remote teams. A proven track record of successfully managing administrative tasks in a virtual setting is essential. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is required. Familiarity with project management software and virtual collaboration platforms such as Zoom, Microsoft Teams, or Slack is highly desirable. Strong written and verbal communication skills, outstanding organizational abilities, and a proactive, problem-solving approach are fundamental. The ability to work independently, manage time effectively, and adapt to evolving priorities in a remote-first culture is critical. A bachelor's degree in Business Administration or a related field is preferred, but equivalent professional experience will be strongly considered. This is a fantastic opportunity to contribute to a forward-thinking organization from the comfort of your home office, with the potential for professional growth and development within a supportive and inclusive remote work environment. The job is based in the region of Kisumu, Kisumu, KE but performed entirely remotely.
Key responsibilities include managing complex calendars, coordinating virtual meetings and events, preparing reports and presentations, handling correspondence, maintaining digital filing systems, and assisting with onboarding processes for new remote employees. You will also be responsible for managing travel arrangements (when applicable, though the role is primarily remote), processing expense reports, and liaising with vendors and external partners. A crucial aspect of this role is maintaining confidentiality and upholding the company's standards in all administrative functions. The ideal candidate will be adept at using various collaboration tools and office software suites to facilitate seamless communication and productivity.
To excel in this position, you should possess a minimum of 5 years of experience in an administrative support role, with at least 2 years in a senior capacity or supporting remote teams. A proven track record of successfully managing administrative tasks in a virtual setting is essential. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is required. Familiarity with project management software and virtual collaboration platforms such as Zoom, Microsoft Teams, or Slack is highly desirable. Strong written and verbal communication skills, outstanding organizational abilities, and a proactive, problem-solving approach are fundamental. The ability to work independently, manage time effectively, and adapt to evolving priorities in a remote-first culture is critical. A bachelor's degree in Business Administration or a related field is preferred, but equivalent professional experience will be strongly considered. This is a fantastic opportunity to contribute to a forward-thinking organization from the comfort of your home office, with the potential for professional growth and development within a supportive and inclusive remote work environment. The job is based in the region of Kisumu, Kisumu, KE but performed entirely remotely.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Assistant - Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive remote support across various departments. This is a fully remote position, offering the flexibility to work from anywhere. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. You will be responsible for managing calendars, scheduling meetings, preparing reports, handling correspondence, and maintaining digital filing systems. A significant part of your role will involve coordinating travel arrangements, processing expense reports, and assisting with the onboarding of new remote employees. We are looking for someone who can anticipate needs, troubleshoot issues independently, and maintain a high level of professionalism in all interactions. Experience with various project management software and a strong command of standard office suites are essential. This role requires excellent communication skills, both written and verbal, to liaise with internal teams and external stakeholders. You will also be instrumental in developing and implementing new administrative procedures to enhance efficiency and streamline operations within our remote-first environment. The ability to work autonomously and as part of a distributed team is crucial. A minimum of 5 years of experience in an administrative role, preferably in a remote setting, is required. A bachelor's degree in Business Administration or a related field is a plus. We are committed to fostering a supportive and collaborative work environment, and this role is pivotal in ensuring the smooth day-to-day functioning of our operations. Join us and contribute to a dynamic team that values efficiency, innovation, and employee well-being. The opportunity is based in Kakamega, Kakamega, KE , but is conducted entirely remotely.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Assistant - Remote Operations
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their fully remote team. This role is crucial in ensuring the smooth and efficient operation of administrative functions across the organization, supporting multiple departments and leadership. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills, with a keen eye for detail. You will be responsible for managing complex calendars, coordinating virtual meetings, preparing reports and presentations, processing documents, and acting as a primary point of contact for internal and external stakeholders.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate complex executive schedules and calendars, anticipating needs and proactively resolving conflicts.
- Organize and facilitate virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Prepare, edit, and proofread a variety of documents, reports, and presentations with a high degree of accuracy.
- Handle incoming and outgoing communications, including emails, calls, and correspondence, ensuring timely and professional responses.
- Maintain and organize digital filing systems, ensuring easy accessibility and retrieval of important documents.
- Coordinate travel arrangements and logistics for remote team members as needed.
- Assist with onboarding new remote employees by preparing necessary documentation and resources.
- Conduct research and gather information to support various projects and initiatives.
- Provide general administrative support to different teams as required, adapting to various needs and priorities.
- Uphold confidentiality and discretion when handling sensitive information.
- Identify opportunities for process improvements within administrative workflows and implement solutions.
- Liaise with IT support to ensure all remote team members have the necessary tools and technical assistance.
- Contribute to a positive and collaborative remote work environment.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably in a remote setting.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant remote collaboration tools (e.g., Zoom, Slack, Google Workspace).
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a remote team.
- Proactive approach to problem-solving and task management.
- Discretion and professionalism in handling confidential information.
- Experience with project management software is a plus.
- Bachelor's degree in Business Administration or a related field is preferred but not required.
This advertiser has chosen not to accept applicants from your region.
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