4,042 Remote Administrative Assistant Operations Support jobs in Kenya
Administrative Assistant - Remote Operations Support
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Administrative Assistant to provide comprehensive support to their remote operations team. This is a fully remote position, allowing you to contribute effectively from your home office. The successful candidate will be responsible for managing a wide range of administrative tasks, ensuring the smooth and efficient functioning of daily operations. Your duties will include scheduling and coordinating meetings, managing calendars, preparing correspondence, and maintaining organized digital filing systems. You will assist with travel arrangements, expense reporting, and document management. Strong communication skills are essential, as you will be interacting with internal teams, external partners, and clients via email, phone, and video conferencing. The ability to anticipate needs and proactively address potential issues is highly valued. You will support various departments with administrative projects as needed, demonstrating versatility and a willingness to learn. Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace is a must. Experience with project management tools or CRM systems is a plus. We are looking for a detail-oriented individual with excellent time management skills and the ability to prioritize tasks effectively in a fast-paced, remote environment. You should be a self-starter, able to work independently with minimal supervision, while also being a collaborative team player. This role offers a great opportunity to gain diverse administrative experience within a supportive and dynamic organization that embraces remote work culture. Maintaining confidentiality and discretion in handling sensitive information is crucial. We value individuals who are adaptable, reliable, and committed to providing exceptional administrative support.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate schedules, appointments, and calendars for remote teams.
- Prepare, edit, and proofread documents, reports, and presentations.
- Handle incoming and outgoing communications (emails, phone calls, messages).
- Organize and maintain digital filing systems and databases.
- Assist with travel arrangements and expense report processing.
- Support project management tasks and follow-ups.
- Coordinate virtual meetings and take minutes when required.
- Provide general administrative support to various departments.
- Ensure efficient workflow and timely completion of administrative tasks.
- Maintain confidentiality and handle sensitive information with discretion.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 2-3 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Detail-oriented with a high level of accuracy.
- Experience working in a remote environment is an advantage.
- Self-motivated, reliable, and able to work independently.
- Familiarity with project management or CRM software is a plus.
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Executive Administrative Assistant - Remote Operations Support
Posted 13 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of our executive team's day-to-day activities. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing executive-level reports and presentations. Your ability to anticipate needs, manage competing priorities, and maintain absolute confidentiality will be paramount. Key responsibilities include handling correspondence (email and phone), organizing and maintaining digital files, conducting research for various projects, and acting as a liaison between executives and internal/external stakeholders. You will also assist with event planning for virtual meetings and conferences. The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably supporting senior leadership. Excellent organizational and time-management skills, with a strong ability to multitask and prioritize effectively, are essential. Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Strong written and verbal communication skills, along with exceptional interpersonal skills, are necessary for interacting professionally with diverse individuals. Experience with project management tools or virtual collaboration platforms is a plus. A proactive approach to problem-solving and a high degree of professionalism and discretion are expected. This is a fully remote position, requiring a self-motivated individual with a dedicated workspace and reliable internet connection, capable of working independently while remaining a key part of a distributed team. If you are a highly efficient and resourceful administrative professional looking for a challenging remote role, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant - Remote Operations Support
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive remote support for their operational teams. This is a fully remote role, offering flexibility and the chance to manage administrative tasks from your preferred location. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing reports, and ensuring the smooth functioning of daily administrative operations. The ideal candidate is meticulous, possesses excellent communication skills, and has a proven ability to manage multiple priorities in a fast-paced environment. Experience with remote collaboration tools is essential.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives and teams.
- Schedule and coordinate virtual meetings, prepare agendas, and take meeting minutes.
- Handle incoming and outgoing communications, including emails, calls, and mail, in a professional and timely manner.
- Prepare and edit documents, presentations, and reports.
- Organize and maintain electronic filing systems for easy retrieval of information.
- Assist with travel arrangements and expense reporting.
- Conduct research and gather information as needed for various projects.
- Provide support for HR-related administrative tasks, such as onboarding new remote employees.
- Act as a primary point of contact for internal and external inquiries, ensuring efficient communication.
- Anticipate the needs of the team and proactively address potential issues.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar role, with a significant portion in remote support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Exceptional organizational and time management skills, with keen attention to detail.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a remote setting.
- Discretion and professionalism in handling confidential information.
- Proactive problem-solver with a strong sense of responsibility.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Remote Office Management
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering the flexibility to manage executive needs from anywhere. The ideal candidate will have a proven track record of supporting C-suite executives, exceptional organizational skills, and the ability to anticipate needs and manage complex schedules. You will be responsible for managing calendars, coordinating meetings, preparing reports, handling correspondence, and ensuring the smooth operation of remote executive functions. The ability to maintain confidentiality and exercise sound judgment is paramount. This role is based in **Garissa, Garissa, KE**, but operates as a fully remote position, supporting our client's distributed leadership team.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling, rescheduling, and coordinating meetings across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring all logistics are seamless.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate and manage logistics for virtual meetings, ensuring all participants have the necessary information and technical support.
- Conduct research and prepare background materials for meetings and projects.
- Serve as a primary point of contact for internal and external stakeholders, managing inquiries effectively.
- Organize and maintain electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues before they arise.
- Manage special projects and ad-hoc assignments as required.
- Assist with expense reporting and budget tracking for executive needs.
- Foster positive working relationships with internal teams and external partners.
- Continuously seek ways to improve administrative processes and efficiency in a remote setting.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Proactive approach with strong problem-solving abilities and sound judgment.
- Experience in a remote or distributed work environment is highly advantageous.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Professional demeanor and the ability to interact effectively with individuals at all levels.
- Experience with travel booking and expense management systems.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Officer - Remote Leadership Support
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking an exceptionally organized and detail-oriented Executive Administrative Officer to provide high-level administrative support to senior leadership within a fully remote operational structure. This role is critical in ensuring the smooth functioning of executive operations and requires a proactive approach to managing complex schedules, coordinating high-profile meetings, and preparing essential documentation. The ideal candidate will possess superior communication, interpersonal, and problem-solving skills, along with a proven ability to maintain confidentiality and handle sensitive information with discretion. You will be responsible for managing multiple calendars, arranging travel logistics (when applicable for virtual events or rare in-person gatherings), drafting correspondence, and preparing reports and presentations. A key aspect of this role involves acting as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. You must be proficient in utilizing a range of virtual collaboration tools and productivity suites to manage tasks efficiently in a remote setting. This position demands a high degree of autonomy and the ability to anticipate needs and proactively address potential issues before they arise. The ability to multitask, prioritize effectively, and adapt to changing demands is crucial. You will also assist with special projects and initiatives as directed by the executives. We are looking for a polished professional who can represent the executive office with integrity and professionalism. This is a remote-first position, offering the flexibility to work from your chosen location while maintaining high standards of support. Your contribution will be instrumental in enabling our leadership team to focus on strategic priorities. We value individuals who are proactive, resourceful, and committed to delivering exceptional administrative support. This is an excellent opportunity to enhance your career by working closely with top leadership in a dynamic, virtual environment. Your organizational prowess and dedication to excellence will be highly appreciated. The successful candidate will demonstrate a keen understanding of executive needs and a commitment to facilitating efficient decision-making processes from afar. Experience in a fast-paced, remote environment is highly desirable.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within our fully remote operational structure. This role is crucial for ensuring the smooth functioning of day-to-day administrative tasks, managing complex schedules, coordinating virtual meetings, and facilitating seamless communication across dispersed teams. The ideal candidate will possess exceptional organizational skills, strong technological proficiency, and a commitment to maintaining confidentiality and providing a high level of professional support from anywhere.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements (if applicable to remote work context).
- Coordinate and prepare for virtual meetings, including setting up video conferences, distributing agendas, taking minutes, and tracking action items.
- Screen and prioritize incoming communications (emails, calls, messages), ensuring timely responses and effective follow-up.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Conduct research and gather information as requested by executives.
- Manage and organize digital filing systems, ensuring easy access to important documents.
- Handle sensitive and confidential information with the utmost discretion.
- Assist with expense reporting and budget tracking for executive needs.
- Act as a liaison between executives and internal/external stakeholders, fostering positive communication.
- Anticipate needs and proactively address potential issues to ensure executives' time is maximized.
- Onboard new remote team members by providing necessary administrative resources and guidance.
- Continuously improve administrative processes to enhance efficiency in a remote setting.
- Support special projects and initiatives as assigned.
- Maintain a high level of professionalism and composure in all interactions.
- Stay proficient with remote collaboration tools and office productivity software.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role, preferably supporting remote executives or teams.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Strong written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Excellent problem-solving abilities and attention to detail.
- Experience supporting multiple senior executives simultaneously is a plus.
- Familiarity with project management tools is beneficial.
This advertiser has chosen not to accept applicants from your region.
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Senior Office Administrator - Remote Operations Support
Posted 21 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization with a distributed workforce, is seeking an experienced and highly organized Senior Office Administrator to provide comprehensive remote operations support. This position is crucial for ensuring the smooth and efficient functioning of our client's administrative and operational processes from a remote-first perspective. You will be responsible for managing a wide range of tasks that support both internal teams and external stakeholders, requiring exceptional organizational skills, proactivity, and a strong command of remote collaboration tools.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings, and arranging virtual appointments across multiple time zones.
- Handle incoming and outgoing communications, including emails, calls, and messages, ensuring timely responses and appropriate routing.
- Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to company standards.
- Organize and maintain digital filing systems, ensuring easy accessibility and confidentiality of information.
- Coordinate virtual team events, workshops, and training sessions, including logistics and communication.
- Assist with onboarding processes for new remote employees, including distributing necessary information and resources.
- Manage travel arrangements and expense reporting for remote team members as needed.
- Conduct research on various topics as requested by management.
- Implement and improve administrative processes to enhance efficiency in a remote work environment.
- Serve as a point of contact for internal queries related to administrative procedures and operations.
- Manage office supplies and equipment inventory for remote staff (if applicable) and coordinate deliveries.
- Ensure smooth operation of communication and collaboration tools.
Qualifications:
- A Bachelor's degree in Business Administration, Management, or a related field is preferred.
- A minimum of 5 years of experience in an administrative or office management role, with a proven track record of supporting remote operations.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively in a remote setting.
- Proficiency in using a wide range of office software and collaboration tools (e.g., Microsoft Office Suite, Google Workspace, Zoom, Slack, Asana, Trello).
- Strong written and verbal communication skills, with excellent attention to detail.
- Proactive problem-solving abilities and a resourceful approach to managing challenges.
- Discretion and the ability to handle confidential information with integrity.
- Experience in coordinating complex schedules and logistics.
- A self-starter attitude with the ability to work independently and as part of a remote team.
- High level of professionalism and a customer-service oriented mindset.
- Must have a reliable internet connection and a dedicated, quiet workspace conducive to remote work.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant, Remote Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their remote operations team. This is a fully remote position, offering the flexibility to work from home while ensuring seamless administrative functions. You will play a vital role in enhancing efficiency and supporting the daily activities of a distributed workforce.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and coordinate calendars, scheduling meetings, appointments, and travel arrangements for executives and team members.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and maintain electronic filing systems, ensuring easy retrieval of information.
- Handle incoming and outgoing communications, including emails, phone calls, and messages, filtering and prioritizing as needed.
- Assist in the preparation of meeting agendas, taking minutes, and tracking action items.
- Coordinate logistics for virtual meetings and events, ensuring all participants have necessary information and access.
- Process expense reports and manage procurement of office supplies and equipment for remote staff.
- Provide general administrative support, including data entry, research, and special projects as assigned.
- Liaise with internal departments and external stakeholders to facilitate smooth operations.
- Ensure confidentiality and discretion in handling sensitive information.
- Proactively identify and suggest improvements to administrative processes and workflows.
- Onboard new remote team members by ensuring they have the necessary administrative resources and information.
Qualifications:
- High school diploma or equivalent required; an Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience in an administrative support role, preferably in a remote or distributed team environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Experience with project management tools or virtual collaboration platforms is advantageous.
- Ability to work independently and as part of a remote team, demonstrating initiative and resourcefulness.
- Discretion and a professional demeanor.
- Adaptability to changing priorities and work assignments.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant - Remote Operations Support
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to manage your workday effectively while ensuring seamless administrative operations. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing professional correspondence. Key duties include screening calls and emails, preparing reports and presentations, organizing virtual meetings, and maintaining confidential files. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and prioritize tasks efficiently. Proficiency in productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams), is essential. Strong written and verbal communication skills are paramount for interacting with internal teams, external partners, and clients. You should be a self-starter, capable of working independently with minimal supervision, and maintaining a high level of professionalism and discretion. This role requires excellent problem-solving skills and the ability to adapt to changing priorities in a fast-paced remote environment. Working remotely from Naivasha, Nakuru, KE , you will be an integral part of the executive team, ensuring smooth day-to-day operations.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, ensuring all participants have necessary information and access.
- Maintain confidential files and databases with accuracy and discretion.
- Conduct research and compile information as needed for various projects.
- Provide administrative support and handle ad-hoc tasks as required.
- Act as a liaison between executives and internal/external stakeholders.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3+ years of experience as an Executive Assistant or in a similar administrative support role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to work independently and maintain confidentiality.
- Experience in a remote work setting is highly desirable.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Administrative Assistant - Remote Operations
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Administrative Assistant to provide comprehensive, top-tier support to senior leadership in a fully remote capacity. This role is critical in ensuring the smooth and efficient operation of executive functions, managing complex calendars, coordinating high-level meetings, and handling sensitive communications with utmost discretion. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, proficiency in various office productivity software, and a strong understanding of executive support needs in a remote work environment. You will be the central point of contact for a variety of administrative tasks, enabling executives to focus on strategic priorities.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for multiple senior executives, including scheduling meetings, appointments, and travel.
- Coordinate and arrange logistics for virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and responding as appropriate.
- Prepare and edit high-quality documents, reports, presentations, and spreadsheets.
- Conduct research and gather information as needed for executive projects and meetings.
- Manage travel arrangements, including flights, accommodations, and itineraries, ensuring compliance with company policies.
- Process expense reports and manage departmental budgets and invoices.
- Maintain organized digital filing systems and ensure the confidentiality of sensitive information.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Support special projects and initiatives as assigned.
- High school diploma or equivalent; an Associate's or Bachelor's degree is preferred.
- A minimum of 7 years of progressive experience as an Executive Administrative Assistant, Personal Assistant, or similar role, preferably supporting C-level executives.
- Proven experience working in a fully remote setting, demonstrating excellent self-management and communication skills.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with meticulous attention to detail.
- High level of professionalism, discretion, and a commitment to confidentiality.
- Ability to anticipate needs and take initiative with minimal supervision.
- Experience with project management or task management software is a plus.
- Adaptability and a positive attitude towards challenges in a remote work environment.
This advertiser has chosen not to accept applicants from your region.
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