2,885 Office Manager Executive Assistant jobs in Kenya
Executive Administrative Assistant - Executive Support
Posted 19 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant - Executive Support Specialist
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Proficiency in various office software and virtual collaboration tools is essential. This is a fully remote position, requiring a high degree of self-motivation, autonomy, and the ability to manage multiple tasks effectively in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Conduct research and compile data for various projects and reports.
- Manage expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support as needed, including document formatting and data entry.
- Anticipate the needs of executives and proactively address them.
- Ensure efficient workflow and seamless communication across virtual platforms.
- Maintain a professional and positive demeanor at all times.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to handle sensitive information with complete confidentiality.
- Proactive and resourceful, with the ability to work independently and take initiative.
- Strong problem-solving skills and adaptability.
- Professional and courteous demeanor.
- Previous experience in a remote work setting is highly preferred.
This advertiser has chosen not to accept applicants from your region.
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Office Manager & Executive Assistant
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to oversee daily office operations and provide comprehensive administrative support to senior leadership. This dynamic role is crucial for ensuring a smooth and efficient working environment. You will be responsible for managing office facilities, coordinating schedules, handling correspondence, and supporting executive functions. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively. This position requires a professional demeanor and a commitment to maintaining confidentiality. You will be the first point of contact for visitors and play a key role in maintaining the professional image of the office. Responsibilities include managing office supplies, coordinating meetings and events, making travel arrangements, and assisting with the onboarding of new employees. You will also support the executive team with tasks such as preparing reports, managing calendars, and conducting research. Experience with standard office software and a proactive approach to problem-solving are essential. We are looking for an individual who is adept at managing priorities, anticipating needs, and ensuring that all administrative functions are executed seamlessly. This role offers an excellent opportunity to be a vital part of a growing organization and to contribute to its overall success through exceptional administrative support.
Responsibilities:
Qualifications:
Responsibilities:
- Oversee daily office operations, including managing supplies, equipment, and vendor relationships.
- Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
- Prepare correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing mail and manage internal communication channels.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
- Assist with the onboarding process for new employees, including paperwork and orientation.
- Organize and manage office events, meetings, and conferences.
- Maintain organized filing systems, both physical and digital.
- Implement and improve office administrative procedures and policies.
- Manage petty cash and process expense reports.
- Provide general administrative support to the team as needed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 3+ years of experience in office management or executive assistant roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and the ability to maintain confidentiality.
- Proactive problem-solving skills and a detail-oriented approach.
- Experience with scheduling and travel coordination.
- A professional and courteous demeanor.
This advertiser has chosen not to accept applicants from your region.
2
Office Manager and Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Manager and Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This dual role requires an individual adept at managing both office operations and providing high-level support to senior executives. You will be responsible for overseeing the smooth functioning of remote office operations, including managing correspondence, scheduling meetings, coordinating travel arrangements, and maintaining office supplies. As an Executive Assistant, you will manage complex calendars, prepare reports and presentations, handle confidential information with discretion, and serve as a primary point of contact for executives. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with remote collaboration tools are essential. Excellent communication and interpersonal skills are required to interact professionally with internal teams, external clients, and stakeholders. You must be a self-starter, able to work independently with minimal supervision, and demonstrate a proactive approach to problem-solving. Discretion, confidentiality, and a high level of professionalism are paramount. This role offers a dynamic opportunity to contribute to the efficiency and success of a growing organization. If you are a seasoned administrative professional with a knack for multitasking and thrive in a fully remote setting, we encourage you to apply. This position is associated with Thika, Kiambu, KE , and demands full remote dedication.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant - Remote Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is actively seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a crucial role that ensures the smooth and efficient operation of executive functions by managing schedules, communications, and administrative tasks with utmost discretion and professionalism. The ideal candidate will be adept at anticipating needs, managing competing priorities, and maintaining confidentiality in a fast-paced, fully remote work environment. You will serve as a key point of contact for internal and external stakeholders, ensuring seamless coordination and efficient workflow.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements, proactively resolving conflicts.
- Prepare and edit correspondence, presentations, and reports with accuracy and attention to detail.
- Coordinate and organize virtual meetings, ensuring all necessary materials are prepared and distributed in advance.
- Screen and prioritize incoming communications, responding to inquiries or directing them to the appropriate individuals.
- Maintain organized digital and physical filing systems, ensuring easy retrieval of information.
- Process expense reports and invoices, ensuring adherence to company policies.
- Conduct research and compile information as requested by executives.
- Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Anticipate the needs of the executive team and proactively address potential issues.
- Handle sensitive and confidential information with the highest degree of discretion and integrity.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Assistant & Office Manager
Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant & Office Manager to provide comprehensive remote administrative support. This is a fully remote position, offering the flexibility to work from anywhere while ensuring seamless office operations and executive support. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and managing general office administration tasks. The ideal candidate will possess exceptional organizational skills, a strong ability to prioritize, and a keen eye for detail. You should be proficient in utilizing a range of office software and remote collaboration tools, including G Suite, Microsoft Office Suite, project management software, and video conferencing platforms. This role requires excellent communication and interpersonal skills, as you will be interacting with executives, clients, and team members across different time zones. You must be able to maintain confidentiality, exercise sound judgment, and work independently with minimal supervision. This position involves managing office supplies remotely, liaising with vendors, and potentially overseeing virtual event planning or support. The successful candidate will be a self-starter, adept at anticipating needs and proactively addressing potential issues. If you are a highly motivated administrative professional with a proven ability to manage diverse responsibilities effectively in a remote setting, we encourage you to apply. Join our client's dynamic team and contribute to their operational efficiency and executive success through your exceptional remote administrative support.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Assistant and Office Manager
Posted 19 days ago
Job Viewed
Job Description
Our client, a forward-thinking organization, is seeking a highly organized and proactive Remote Executive Assistant and Office Manager to provide comprehensive administrative support. This is a fully remote position, ideal for an individual who excels at managing complex schedules, coordinating projects, and ensuring the smooth day-to-day operations of a virtual office environment. You will be responsible for managing executive calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. This role also involves overseeing various administrative tasks, such as managing digital filing systems, processing expenses, and liaising with vendors. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to multitask effectively. Strong proficiency in office productivity software, including G Suite or Microsoft Office Suite, is essential. Excellent written and verbal communication skills are paramount, as you will be interacting with internal teams, external partners, and clients. You must be a proactive problem-solver, capable of anticipating needs and taking initiative to address them efficiently. This position requires a high degree of discretion and confidentiality, as you will be handling sensitive information. As a remote employee, you must demonstrate excellent time management, self-discipline, and the ability to work independently with minimal supervision. You will be expected to adapt quickly to new tools and processes and contribute to a positive and productive remote work culture. This is an excellent opportunity for a seasoned administrative professional looking to leverage their skills in a flexible, remote setting. The operational focus for this role is linked to **Mlolongo, Machakos, KE**, guiding our recruitment efforts. If you are a highly organized and resourceful administrative professional ready to support a dynamic team remotely, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage executive calendars, scheduling meetings, and appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, communications, presentations, and reports.
- Organize and maintain digital filing systems.
- Process expense reports and manage budgets for administrative tasks.
- Act as a primary point of contact for internal and external inquiries.
- Liaise with vendors and manage office supplies for remote team members.
- Conduct research and compile data for various projects.
- Assist with the onboarding process for new remote employees.
- Contribute to improving administrative processes and efficiency.
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum 4 years of experience as an Executive Assistant or Office Manager.
- Proven experience supporting multiple executives or senior leaders.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and manage priorities in a remote environment.
- Experience with virtual collaboration tools.
- Discretion and the ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Assistant - Remote Executive Support
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Executive Assistant to join their dynamic team. This is a fully remote position, offering the flexibility to work from anywhere. The ideal candidate will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and efficient communication across departments. You will be responsible for managing complex calendars, scheduling meetings, preparing agendas, and taking detailed minutes. Travel arrangements, both domestic and international, will also be part of your remit, including booking flights, accommodations, and preparing itineraries. Furthermore, you will handle expense reporting, process invoices, and manage office supplies, albeit in a virtual capacity. A key aspect of this role involves acting as a gatekeeper and liaison between executives and internal/external stakeholders, requiring excellent interpersonal and communication skills. You'll also assist with the preparation of presentations, reports, and other critical documents, often requiring meticulous attention to detail and a strong command of office software. The ability to anticipate needs, problem-solve independently, and maintain strict confidentiality is paramount. We are looking for an individual who is a self-starter, thrives in a fast-paced environment, and possesses exceptional time management skills to juggle multiple priorities effectively. Experience with project coordination and data management would be a significant advantage. If you are a dedicated administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply. This role is based out of Ongata Rongai, Kajiado, KE , but operates entirely remotely.
This advertiser has chosen not to accept applicants from your region.
8
Remote Office Manager & Executive Assistant
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Manager & Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote, essential role designed to ensure the smooth and efficient operation of our client's virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. As an Office Manager, you will also be responsible for maintaining virtual office systems, managing vendor relationships, overseeing supplies and equipment, and ensuring a positive and productive remote work atmosphere for all employees. The ideal candidate possesses exceptional organizational skills, a strong understanding of modern office technologies and remote collaboration tools, and the ability to anticipate the needs of executives. You must be adept at multitasking, prioritizing tasks, and working independently with minimal supervision. Excellent written and verbal communication skills are critical, as is a high level of discretion and professionalism. This role requires someone who can seamlessly manage diverse responsibilities, maintain meticulous attention to detail, and contribute positively to the company culture, all within a remote setting. If you are a self-starter with a passion for administrative excellence and thrive in a virtual environment, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives across various time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Serve as the primary point of contact for internal and external communications.
- Manage virtual office operations, including onboarding support for new remote employees.
- Oversee procurement and management of office supplies and equipment for remote staff.
- Develop and implement administrative procedures to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Organize and coordinate virtual team events and meetings.
- Liaise with IT support to ensure smooth operation of remote work tools and systems.
- Maintain organized digital filing systems and databases.
- Assist with special projects as assigned by senior leadership.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Demonstrated ability to manage complex calendars and prioritize effectively.
- Proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and office suites (e.g., Google Workspace, Microsoft Office 365).
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- High level of discretion, professionalism, and reliability.
- Ability to work independently and proactively in a remote setting.
- Experience in a fast-paced environment is advantageous.
- A strong understanding of administrative best practices in a remote work context.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
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