4,009 Meeting Planner jobs in Kenya
Events Coordinator - Sports & Recreation
Posted 22 days ago
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Job Description
Our client is looking for an energetic and organized Events Coordinator to manage and execute exciting sports and recreation events. This role requires a blend of on-site presence for event execution and remote work for planning and coordination. You will be responsible for the entire lifecycle of event planning, from conceptualization and budgeting to execution and post-event analysis. This includes securing venues, managing vendors, coordinating logistics, developing event schedules, and ensuring a seamless experience for all participants and stakeholders. You will play a crucial role in promoting events, managing registrations, and liaising with marketing teams to ensure maximum engagement. The ideal candidate will have a passion for sports and recreation, coupled with strong organizational and project management skills. You must be adept at handling multiple tasks simultaneously, working under pressure, and solving problems creatively. Excellent communication and interpersonal skills are essential for building relationships with partners, suppliers, and event attendees. A degree or certification in Event Management, Marketing, or a related field is advantageous. You will be expected to work closely with internal teams, ensuring events align with our client's strategic goals and brand image. This position involves occasional travel to event sites and requires flexibility in working hours, including weekends, especially during event periods. You will contribute to creating memorable experiences that foster community and encourage participation in sports and recreational activities. This role offers a dynamic work environment and the opportunity to be at the forefront of exciting local events in the Mlolongo, Machakos, KE area, with a hybrid work arrangement.
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Remote Events Coordinator (Leisure & Sports)
Posted 17 days ago
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Job Description
Our client is seeking a creative and organized Remote Events Coordinator specializing in the Leisure & Sports sector. This position is entirely remote, offering the flexibility to manage and coordinate exciting events from anywhere. You will be responsible for the planning, organization, and execution of a variety of leisure and sports events, ensuring seamless delivery and exceptional participant experiences. The ideal candidate will have a passion for sports and recreation, strong organizational skills, and proven experience in event management. You will liaise with stakeholders, manage budgets, coordinate logistics, oversee marketing efforts for events, and ensure all aspects run smoothly from conception to completion. This role requires a proactive, detail-oriented individual with excellent communication and problem-solving abilities, adept at managing multiple projects simultaneously in a remote setting.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Plan, organize, and execute a diverse range of leisure and sports events, from small gatherings to larger tournaments.
- Develop event concepts, themes, and overall strategies in line with client or organizational objectives.
- Manage event budgets, ensuring cost-effectiveness and financial accountability.
- Source and negotiate with vendors, suppliers, and venues to secure services and resources.
- Coordinate all event logistics, including scheduling, venue setup, staffing, and audiovisual requirements.
- Develop and implement marketing and promotional plans to drive attendance and engagement.
- Create and manage event timelines and critical path schedules.
- Liaise with participants, athletes, teams, sponsors, and stakeholders to ensure their needs are met.
- Oversee on-site event execution (through remote supervision and coordination with on-site staff/volunteers).
- Manage event registration processes and attendee communication.
- Develop contingency plans to address potential issues or emergencies.
- Conduct post-event evaluations, gathering feedback and preparing comprehensive reports on event success and areas for improvement.
- Maintain strong relationships with key partners, venues, and service providers.
- Ensure compliance with all relevant regulations, permits, and safety standards.
- Stay informed about industry trends and best practices in event management within the leisure and sports sector.
Qualifications:
- Bachelor's degree in Event Management, Hospitality, Sports Management, Marketing, or a related field.
- Minimum of 3-5 years of experience in event planning and coordination, preferably within the leisure or sports industry.
- Proven ability to manage multiple events and projects simultaneously.
- Excellent organizational, time management, and multitasking skills.
- Strong understanding of event logistics, budgeting, and vendor management.
- Proficiency in event management software and tools.
- Excellent communication, negotiation, and interpersonal skills.
- Creative thinking and problem-solving abilities.
- Ability to work independently, self-motivate, and thrive in a remote work environment.
- Passion for sports and leisure activities.
- Experience with digital marketing and social media promotion for events is a plus.
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Job Description
Our client is looking for a talented and enthusiastic Global Events Coordinator to manage and execute a diverse portfolio of virtual and in-person events. This fully remote role requires a creative individual with outstanding organizational and communication skills. You will be responsible for the entire event lifecycle, from conceptualization and planning to execution and post-event analysis. This includes venue selection (where applicable), vendor management, budget oversight, marketing coordination, and on-site (or virtual) logistics management. The ideal candidate has a passion for creating memorable experiences, a meticulous attention to detail, and the ability to thrive in a fast-paced, deadline-driven environment. You will work closely with various internal teams, including marketing, sales, and product, to ensure events align with strategic objectives and deliver maximum impact. Experience with event management software and platforms is highly desirable. You should be adept at managing multiple projects simultaneously and be comfortable navigating the complexities of international event planning. Developing creative event concepts, managing guest lists, coordinating speaker engagements, and ensuring seamless execution are key facets of this role. Post-event, you will be responsible for gathering feedback, analyzing success metrics, and preparing comprehensive reports. This position offers a unique opportunity to shape our brand's presence on a global scale through engaging and impactful events. If you are a self-starter with a flair for event design and a commitment to delivering exceptional results, we encourage you to apply. This role is based remotely, supporting operations in Ruiru, Kiambu, KE .
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Remote Events Coordinator
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and creative Remote Events Coordinator to manage and execute a variety of virtual and hybrid events. This is a fully remote contractor position, offering flexibility and the opportunity to shape engaging experiences for our global audience. The ideal candidate will have a passion for event planning, exceptional organizational skills, and the ability to manage multiple projects simultaneously. You will be responsible for the entire event lifecycle, from conceptualization and budgeting to execution and post-event analysis. This includes coordinating with vendors, speakers, and internal stakeholders, managing event registration, and ensuring a seamless attendee experience.
Key responsibilities include developing event themes and concepts, creating detailed event plans, and managing event timelines and deliverables. You will oversee the selection and management of virtual event platforms, troubleshoot technical issues, and ensure effective promotion of events through various marketing channels. The Remote Events Coordinator will also be responsible for tracking event budgets, processing payments, and generating comprehensive post-event reports, including attendance metrics, feedback analysis, and ROI assessment. Strong communication skills are essential, as you will interact with diverse groups of people. This role requires meticulous attention to detail, a proactive approach to problem-solving, and the ability to adapt to changing circumstances in a fast-paced environment. You should be adept at working independently, managing your time effectively, and delivering high-quality results remotely. This is an excellent opportunity for a talented event professional to contribute to impactful experiences. The **Nyeri, Nyeri, KE** location is a reference point for the talent pool, but the role is fully remote.
Qualifications:
Key responsibilities include developing event themes and concepts, creating detailed event plans, and managing event timelines and deliverables. You will oversee the selection and management of virtual event platforms, troubleshoot technical issues, and ensure effective promotion of events through various marketing channels. The Remote Events Coordinator will also be responsible for tracking event budgets, processing payments, and generating comprehensive post-event reports, including attendance metrics, feedback analysis, and ROI assessment. Strong communication skills are essential, as you will interact with diverse groups of people. This role requires meticulous attention to detail, a proactive approach to problem-solving, and the ability to adapt to changing circumstances in a fast-paced environment. You should be adept at working independently, managing your time effectively, and delivering high-quality results remotely. This is an excellent opportunity for a talented event professional to contribute to impactful experiences. The **Nyeri, Nyeri, KE** location is a reference point for the talent pool, but the role is fully remote.
Qualifications:
- Minimum of 3 years of experience in event planning and coordination, with a focus on virtual or hybrid events.
- Proven ability to manage complex projects from start to finish.
- Experience with event management software and virtual event platforms (e.g., Zoom Events, Hopin, Cvent).
- Strong understanding of event marketing and promotion strategies.
- Excellent organizational, time management, and multitasking skills.
- Exceptional communication and interpersonal abilities.
- Budget management and financial reporting skills.
- Proficiency in Microsoft Office Suite or Google Workspace.
- A degree in Hospitality Management, Marketing, Communications, or a related field is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Remote Leisure and Events Coordinator
Posted 9 days ago
Job Viewed
Job Description
Our client is a premier provider of leisure activities and event management services, dedicated to creating unforgettable experiences for their clientele. We are seeking a highly organized and enthusiastic Remote Leisure and Events Coordinator to manage the planning, execution, and promotion of a variety of leisure activities and events from anywhere. This role requires a creative individual with exceptional organizational and communication skills who can thrive in a remote work environment. You will be responsible for conceptualizing event ideas, coordinating logistics, managing vendor relationships, developing marketing materials, and ensuring the smooth execution of events. Your duties will include researching venues, negotiating contracts, developing event timelines, managing budgets, and coordinating all aspects of event setup and breakdown. The ideal candidate will have a passion for the leisure and events industry, a proven ability to manage multiple projects simultaneously, and strong problem-solving skills. Experience with event planning software and digital marketing tools is highly desirable. You will work closely with clients, internal teams, and external suppliers, requiring excellent interpersonal and client management skills. The ability to work autonomously, demonstrate initiative, and maintain meticulous attention to detail is crucial. This is an exciting opportunity to contribute to a growing organization and shape memorable leisure experiences for a diverse range of clients, all managed remotely. If you are a proactive and creative individual passionate about leisure and events, and you possess the skills to excel in a remote coordination role, we encourage you to apply.
Key Responsibilities:
Key Responsibilities:
- Plan, organize, and execute a wide range of leisure events and activities.
- Manage event logistics, including venue selection, catering, entertainment, and transportation.
- Develop event budgets and ensure adherence to financial guidelines.
- Negotiate contracts with vendors and suppliers to secure favorable terms.
- Create compelling marketing and promotional materials for events.
- Coordinate event setup, management, and breakdown.
- Liaise with clients to understand their needs and ensure satisfaction.
- Develop event timelines and manage project schedules effectively.
- Conduct post-event evaluations and gather feedback for continuous improvement.
- Stay updated on industry trends and innovative event ideas.
- Manage vendor relationships and ensure service quality.
- Troubleshoot and resolve any issues that arise during event planning or execution.
- Diploma or Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field.
- Minimum of 3 years of experience in event planning, coordination, or a related role in the leisure industry.
- Proven experience in managing events from conception to completion.
- Excellent organizational, time management, and multitasking skills.
- Strong negotiation and vendor management abilities.
- Proficiency in event planning software and digital marketing tools is an advantage.
- Exceptional communication, interpersonal, and customer service skills.
- Ability to work independently, manage projects remotely, and meet deadlines.
- Creative thinking and problem-solving capabilities.
- A passion for the leisure and events sector.
This advertiser has chosen not to accept applicants from your region.
4
Remote Senior Events Coordinator
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and creative Senior Events Coordinator to manage and execute a variety of virtual and hybrid events. This is a fully remote, contractor position offering significant flexibility. You will be responsible for the end-to-end planning, coordination, and successful delivery of events, ensuring they align with our brand and objectives. This role requires exceptional logistical skills, a proactive approach, and the ability to manage multiple projects simultaneously in a distributed team environment. The ideal candidate thrives in a fast-paced setting and possesses a keen eye for detail, ensuring seamless execution from concept to completion.
Responsibilities:
Responsibilities:
- Plan, budget, and execute virtual and hybrid events, including webinars, conferences, and team-building activities.
- Source and manage vendors, including virtual event platforms, caterers (for hybrid elements), AV technicians, and entertainment.
- Develop event timelines, run sheets, and communication plans.
- Coordinate speaker invitations, briefing, and technical checks for virtual presentations.
- Manage event registration processes and attendee communication.
- Oversee the technical aspects of virtual events, ensuring smooth operation of platforms and streaming.
- Collaborate with marketing teams to develop promotional materials and strategies for events.
- Manage event budgets, track expenses, and provide financial reports.
- Conduct post-event analysis, gather feedback, and prepare debrief reports.
- Stay updated on the latest trends and technologies in event management, particularly in the virtual and hybrid space.
- Ensure all events comply with relevant regulations and company policies.
- Handle on-site logistics for any hybrid event components as needed, coordinating with local teams.
- Proactively identify and mitigate potential risks associated with event execution.
- Foster positive relationships with clients, vendors, and internal stakeholders.
- Proven experience (4+ years) in event planning and management, with a significant portion focused on virtual and hybrid events.
- Demonstrated success in managing complex event logistics from conception to completion.
- Expertise in using virtual event platforms (e.g., Zoom, Hopin, Cvent).
- Strong budget management and negotiation skills.
- Excellent project management and organizational abilities.
- Exceptional written and verbal communication and interpersonal skills.
- Ability to multitask, prioritize, and meet deadlines in a remote setting.
- Creative thinking and problem-solving skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
- A proactive, self-starter attitude with a high degree of autonomy.
- Experience working in the hospitality or tourism sector is a plus.
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5
Senior Event Planner & Coordinator
Posted 23 days ago
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Job Description
Our client is seeking a creative, highly organized, and experienced Senior Event Planner & Coordinator to manage and execute a diverse range of high-profile events for their organization. This fully remote position requires a passionate individual with a flair for creating memorable experiences, from corporate conferences and product launches to exclusive client engagements and team-building retreats. You will be responsible for the end-to-end planning and execution of events, including conceptualizing themes, developing detailed event plans, managing budgets, and coordinating all logistical aspects. This involves sourcing and negotiating with vendors (venues, caterers, AV suppliers, entertainment, etc.), managing timelines, and ensuring seamless on-site execution (or virtual execution for online events). You will work closely with internal stakeholders to understand event objectives and deliver outcomes that exceed expectations. Strong project management skills are essential for juggling multiple events simultaneously and managing complex schedules. Excellent communication and interpersonal skills are required to effectively liaise with clients, vendors, and internal teams. Budget management and cost control are critical, requiring meticulous financial planning and tracking. You will also be responsible for developing event marketing and communication strategies, managing guest lists, and overseeing event registration processes. The ideal candidate will have a proven track record of successfully planning and delivering a wide variety of events, demonstrate exceptional creativity, and possess strong problem-solving abilities. This role demands flexibility, meticulous attention to detail, and the ability to thrive in a fast-paced, remote work environment, ensuring flawless event experiences.
Key Responsibilities:
Key Responsibilities:
- Plan, organize, and execute a variety of events (virtual and potentially in-person support).
- Develop event concepts, themes, and agendas in line with client objectives.
- Create and manage detailed event budgets, ensuring cost-effectiveness.
- Source, negotiate with, and manage relationships with vendors and suppliers.
- Develop comprehensive event timelines and project plans.
- Oversee event logistics, including venue selection (if applicable), catering, AV, and staffing.
- Develop and implement event marketing and communication plans.
- Manage guest registration, invitations, and attendee communication.
- Provide on-site or virtual event support to ensure smooth execution.
- Conduct post-event evaluations and report on outcomes and ROI.
- Stay current with event industry trends and best practices.
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Minimum of 5 years of experience in event planning and management.
- Proven track record of successfully planning and executing diverse event types.
- Strong understanding of event logistics, budgeting, and vendor management.
- Excellent project management and organizational skills.
- Outstanding communication, interpersonal, and negotiation abilities.
- Creative thinking and problem-solving capabilities.
- Proficiency with event management software and virtual event platforms.
- Ability to manage multiple projects simultaneously and meet tight deadlines.
- Experience working effectively in a remote team environment.
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6
Remote Event Planner & Coordinator
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a creative and highly organized Remote Event Planner & Coordinator to manage the planning and execution of virtual and hybrid events. This is a fully remote contractor position, offering flexibility to design and deliver memorable experiences from any location. You will be responsible for all aspects of event planning, including concept development, vendor management, budget control, marketing coordination, and on-site (or virtual platform) execution. The ideal candidate is a master multitasker with exceptional communication and negotiation skills, capable of bringing imaginative event concepts to life.
Key Responsibilities:
Key Responsibilities:
- Collaborating with stakeholders to define event goals, themes, and scope for virtual, hybrid, and potentially in-person events.
- Developing detailed event plans, including timelines, budgets, and resource allocation.
- Sourcing and managing relationships with event vendors, venues, and suppliers.
- Negotiating contracts and ensuring favorable terms.
- Developing and executing event marketing and promotional strategies.
- Managing event registration, ticketing, and attendee communications.
- Overseeing virtual event platforms, ensuring seamless technical execution and attendee engagement.
- Coordinating on-site logistics for any in-person components, if applicable.
- Managing event budgets, tracking expenses, and ensuring financial accountability.
- Conducting post-event evaluations and reporting on outcomes.
This advertiser has chosen not to accept applicants from your region.
7
Virtual Events Coordinator - Remote
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Virtual Events Coordinator to manage and execute engaging online events. This is a fully remote position, perfect for individuals who excel at planning, coordinating, and delivering seamless virtual experiences. You will be responsible for all aspects of event planning, from initial concept development to post-event analysis, ensuring a high level of participant satisfaction.
In this role, you will manage event logistics, including platform selection, registration setup, speaker coordination, technical support, and content management. You will collaborate closely with marketing and communications teams to promote events and drive attendance. The ideal candidate will have a strong understanding of various virtual event platforms (e.g., Zoom Webinars, Hopin, Bizzabo), excellent project management skills, and the ability to troubleshoot technical issues in real-time. Creativity in designing engaging virtual agendas and interactive elements is highly valued.
We are looking for a proactive individual who can manage multiple events concurrently, adhere to strict deadlines, and maintain excellent communication with all stakeholders. Strong problem-solving skills and the ability to remain calm under pressure are essential for success in this dynamic, remote role. A background in event management, project management, or a related field is advantageous.
Key Qualifications:
Location: This is a fully remote position. While the initial mention was **Thika, Kiambu, KE**, this role is not tied to a physical location.
In this role, you will manage event logistics, including platform selection, registration setup, speaker coordination, technical support, and content management. You will collaborate closely with marketing and communications teams to promote events and drive attendance. The ideal candidate will have a strong understanding of various virtual event platforms (e.g., Zoom Webinars, Hopin, Bizzabo), excellent project management skills, and the ability to troubleshoot technical issues in real-time. Creativity in designing engaging virtual agendas and interactive elements is highly valued.
We are looking for a proactive individual who can manage multiple events concurrently, adhere to strict deadlines, and maintain excellent communication with all stakeholders. Strong problem-solving skills and the ability to remain calm under pressure are essential for success in this dynamic, remote role. A background in event management, project management, or a related field is advantageous.
Key Qualifications:
- Proven experience in coordinating or managing events, with a significant focus on virtual or hybrid events.
- Proficiency with virtual event platforms and related technologies.
- Excellent organizational and project management skills.
- Strong communication and interpersonal skills, with the ability to engage effectively with clients, speakers, and internal teams remotely.
- Ability to manage budgets and negotiate with vendors.
- Creative thinking and problem-solving skills.
- Ability to work independently, manage time effectively, and thrive in a remote work environment.
- Attention to detail and commitment to delivering high-quality virtual experiences.
Location: This is a fully remote position. While the initial mention was **Thika, Kiambu, KE**, this role is not tied to a physical location.
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Virtual Event Planner & Coordinator
Posted 23 days ago
Job Viewed
Job Description
Our client, a premier production house specializing in immersive digital experiences and engaging online events, is seeking a highly creative and meticulously organized Virtual Event Planner & Coordinator. This is a dynamic, fully remote role that demands a passion for creating memorable and impactful online gatherings. You will be responsible for the end-to-end planning, execution, and management of various virtual events, including webinars, conferences, product launches, and online festivals. Key responsibilities include conceptualizing event themes, managing virtual platforms (e.g., Zoom, Hopin, Remo), coordinating speaker schedules, overseeing technical aspects of streaming and engagement, developing promotional materials, and ensuring a seamless attendee experience. You will liaunt with clients to understand their vision and objectives, translating them into successful virtual activations. The ideal candidate possesses extensive experience in event planning, with a proven track record of executing successful virtual or hybrid events. Strong project management skills, excellent communication and negotiation abilities, and a keen eye for detail are essential. Proficiency with various event management software and virtual conferencing tools is a must. A creative mindset, coupled with the ability to troubleshoot technical issues and manage multiple projects simultaneously in a fast-paced, remote environment, is crucial. You should be adept at fostering engagement, managing budgets, and delivering exceptional client satisfaction. This role offers an exciting opportunity to be at the forefront of the evolving landscape of virtual events, working with a diverse range of clients and contributing to innovative digital experiences. You will be part of a supportive, remote-first team that values collaboration and creative problem-solving. If you have a talent for transforming ideas into captivating online realities and excel in a remote work setting, this is the perfect opportunity for you. The role is based remotely, with the operational base historically linked to operations that might involve or originate from Nairobi, Nairobi, KE .
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