2,266 Legal Secretaries jobs in Kenya

Job Title:
Assistant Company Secretary

Location:
Nairobi, Kenya

Industry:
Consultancy

Employment Type:
Full-Time

About the Role:

Our Client is seeking a highly organized and detail-oriented Assistant Company Secretary to support our clients' governance, compliance, and statutory obligations. The ideal candidate will bring at least five years of relevant experience and demonstrate strong knowledge of company law, board procedures, and regulatory frameworks. This role offers an opportunity to contribute to strategic governance and ensure the clients' operations align with legal and ethical standards.

Key Responsibilities:

• Support the Company Secretary in preparing board and committee meetings, including agendas, minutes, and resolutions
• Maintain statutory registers and ensure timely filings with regulatory bodies (e.g., Registrar of Companies, CMA)
• Advise management and the board on corporate governance best practices
• Assist in drafting and reviewing legal documents, contracts, and policies
• Coordinate annual general meetings and shareholder communications
• Ensure compliance with relevant legislation, including the Companies Act and sector-specific regulations
• Liaise with external legal advisors, auditors, and regulators as needed

Qualifications and Experience:

• Certified Secretary (CS) or CPS in the final stage.
• Minimum of 5 years' experience in a company secretarial or legal compliance role
• Strong understanding of corporate governance, regulatory compliance, and board dynamics
• Excellent written and verbal communication skills
• High level of integrity, discretion, and professionalism
• Proficiency in MS Office

Desirable Attributes:

• Experience working with boards of directors or trustees
• Ability to manage multiple priorities and meet deadlines under pressure

How to Apply:

Interested candidates should submit their CV, cover letter, and copies of relevant certifications to

 Please use the subject line:
Application – Assistant Company Secretary
.

Program Assistant - Administrative & Client Support
Job #: req34370

Organization: IFC

Sector: Administration/Office Support

Grade: GC

Term Duration: 3 years 0 months

Recruitment Type: Local Recruitment

Location: Nairobi,Kenya

Required Language(s): English

Preferred Language(s)
Closing Date: 10/1/2025 (MM/DD/YYY) at 11:59pm UTC

Description
Build a career with impact. Working at the World Bank Group (WBG) provides a unique opportunity to help countries solve their greatest development challenges. As one of the largest sources of funding and knowledge for developing countries, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2025, IFC committed a record $71.7 billion to private companies and financial institutions in developing countries, leveraging private sector solutions, and mobilizing private capital to create a world free of poverty on a livable planet. For more information, visit .

IFC is seeking to recruit a dynamic, motivated, and organized Program Assistant to provide effective and efficient administrative support to IFC Industry and Advisory Teams. This role will contribute to the effective operation and administrative coordination of the office.

The positions are based in Nairobi, Kenya.

Role And Responsibilities
Key roles and responsibilities include the following:

• Provides quality control of internal and external documents; reviews documents for accuracy and adherence with IFC and World Bank guidelines and procedures;
• Assists staff for the drafting, editing, formatting, and production of documents and correspondence.
• Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the bank;
• Solves non-routine problems (e.g. responds to requests requiring research to address query at hand, etc);
• Assists in preparation of conferences, seminars, workshops, analyze budgetary scope, build a database of participants and draft event reports, etc.;
• Maintains current distribution lists, phone/addresses list of project/product contacts, and distributes documents for relevant task teams to the main data;
• Maintains up-to-date work unit project and other files (both paper and electronic);
• Corresponds with vendors to solicit price quotes for supplies and make hotel reservations in accordance with World Bank Group policy;
• Manages logistics requests for the visiting missions of the units;
• Collaborates with other team members and contributes productively to the team's work and output Fully involves others in the work of the team;
• Handles bookings for business travels; obtains tickets from the travel agency, requests visas for staff;
• Provide primary assistance to the Finance officer including specialized support accounting and SAP related operations;
• Assist with any other administrative matters in the Central Africa sub-region or corporate initiatives;
• Back-up other ACS in the office and in the region when needed.

Selection Criteria

Note:
Only applicants who are nationals, legal residents, or otherwise have legal presence in the duty station independent of any employer, and who are authorized to work in the duty station, will be considered.

• Minimum of bachelors' degree with a minimum of 5 years relevant work experience in similar role, preferably in a large international organization;
• Excellent organizational and administrative skills. Demonstrated ability to organize, prioritize, schedule, plan and coordinate work and other activities internally and externally;
• Strong attention to detail and to maintaining high quality standards;
• Proven ability to create and work in a team-oriented, multi-cultural environment, to perform effectively in a constantly changing environment with competing activities and demands, and to effectively serve as a team member;
• Demonstrated ability to organize and implement projects and tasks, set priorities, coordinate and monitor assignments to maximize efficiency and quality;
• Effective analytical, research and problem-solving skills and ability to work independently and make judgments and decisions with minimal supervision;
• Strong communication skills in English and French (verbal and written), including ability to draft, proofread and edit correspondence;
• Demonstrated ability to respond and deal effectively with diverse situations which require good judgment, tact, diplomacy and confidentiality;
• Good computer skills; proficiency with various software technologies such as MS Office, Outlook, OneDrive and other standard office productivity software. Ability to learn quickly new software applications.

WBG Culture Attributes

• Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
• Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
• Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the
World Bank
and
IFC
, including our values and inspiring stories.

• Lead, mentor, and manage a remote team of client support representatives, fostering a high-performance culture.
• Develop and implement comprehensive client support strategies and processes to ensure timely and effective issue resolution.
• Establish and monitor key performance indicators (KPIs) for the support team, such as response times, resolution rates, and customer satisfaction scores.
• Handle escalated customer issues, providing expert guidance and ensuring a satisfactory resolution.
• Analyze support trends and customer feedback to identify systemic issues and recommend product or process improvements.
• Develop and maintain support documentation, including knowledge bases, FAQs, and troubleshooting guides.
• Collaborate with product development, sales, and marketing teams to ensure a cohesive customer experience.
• Oversee the efficient use of support tools and technologies, including CRM and ticketing systems.
• Train and develop support staff, ensuring they have the necessary skills and knowledge to excel.
• Manage staffing levels and schedules to ensure adequate coverage and efficient resource allocation.
• Drive initiatives to improve customer satisfaction and loyalty.
• Prepare regular reports for senior management on support team performance and key client issues.
• Stay abreast of industry best practices and emerging trends in customer support and service management.

• Conduct comprehensive wellness assessments with clients to understand their health history, lifestyle, goals, and challenges.
• Develop personalized and evidence-based nutrition and wellness plans tailored to individual client needs and objectives.
• Provide expert nutritional counseling, including dietary recommendations, meal planning strategies, and guidance on supplements.
• Coach clients on behavior change techniques to foster sustainable healthy habits related to diet, exercise, stress management, and sleep.
• Monitor client progress, provide ongoing support, and adjust plans as needed to ensure optimal outcomes.
• Educate clients on health topics, empowering them to make informed decisions about their well-being.
• Utilize virtual platforms and tools to conduct consultations, track progress, and communicate with clients effectively.
• Stay up-to-date with the latest research and best practices in nutrition, wellness, and behavior change psychology.
• Maintain accurate and confidential client records.
• Collaborate with healthcare professionals when necessary to provide integrated care.
• Develop and deliver wellness workshops or presentations (virtual).
• Contribute to the development of wellness resources and program materials.
• Uphold ethical standards and professional boundaries in all client interactions.

• A Bachelor's degree in Nutrition, Dietetics, Health Coaching, Psychology, or a related field; Master's degree preferred.
• Certification from a recognized nutrition or health coaching program (e.g., NBHWC, Precision Nutrition).
• A minimum of 5 years of experience in nutrition counseling, health coaching, or a related wellness field.
• In-depth knowledge of human physiology, nutrition science, and behavior change theories.
• Proven ability to develop personalized wellness and nutrition plans.
• Excellent listening, communication, and motivational interviewing skills.
• Strong empathy, patience, and the ability to build rapport with diverse clients.
• Proficiency with virtual communication and client management software.
• Ability to work independently and manage a remote caseload effectively.
• A passion for helping others achieve optimal health and well-being.
• Experience with specific dietary approaches (e.g., plant-based, ketogenic) is a plus.

• Conduct comprehensive holistic wellness assessments with clients.
• Develop personalized wellness plans encompassing nutrition, fitness, stress management, and lifestyle.
• Provide ongoing coaching, support, and accountability via virtual sessions.
• Educate clients on healthy habits and behavior change strategies.
• Empower clients to identify and overcome barriers to well-being.
• Facilitate mindfulness, meditation, and stress reduction techniques.
• Maintain accurate and confidential client records and progress notes.
• Collaborate with other wellness professionals or healthcare providers as needed.
• Contribute to the creation of wellness content and program development.
• Promote a positive and sustainable approach to health and well-being.

• Certified Wellness Coach (e.g., NBHWC) or relevant certification in health coaching, nutrition, or fitness.
• Minimum of 5 years of experience in holistic wellness coaching or a related field.
• In-depth knowledge of nutrition, exercise physiology, stress management, and mindfulness.
• Experience with motivational interviewing and behavior change theories.
• Excellent active listening, empathy, and communication skills.
• Proficiency in using virtual meeting platforms and client management software.
• Ability to work independently, manage a remote caseload, and maintain strict confidentiality.
• Strong organizational and time-management skills.
• A passion for empowering individuals to live healthier, more fulfilling lives.

Company Description

Coral Veterinary Clinic is dedicated to providing exceptional veterinary care for pets. We strive to ensure the well-being and health of animals through expert medical services and compassionate care.

Role Description

This is an on-site role for a Secretary / Administrative Assistant based on Kinanda Rd, Nairobi (Linkedin shows as Kitisuru ward). The Secretary / Administrative Assistant will be responsible for managing administrative tasks, handling phone calls, supporting social media and basic marketing activities, facilitating communication, providing executive assistance, and performing clerical duties on a daily basis. Their tasks will include scheduling appointments, maintaining records, and assisting with daily operations to ensure the smooth functioning of the clinic.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical skills and experience in managing office tasks
• Strong organizational and multitasking abilities
• Proficiency in office software and tools
• Excellent written and verbal communication skills
• Basic skills in social media management / marketing are highly desirable
• Experience in a veterinary or healthcare environment is a plus
• High school diploma or equivalent; additional qualifications in office administration are advantageous