2,906 Executive Administrative Assistant Remote Operations jobs in Kenya
Senior Executive Assistant - Remote Office Management
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering the flexibility to manage executive needs from anywhere. The ideal candidate will have a proven track record of supporting C-suite executives, exceptional organizational skills, and the ability to anticipate needs and manage complex schedules. You will be responsible for managing calendars, coordinating meetings, preparing reports, handling correspondence, and ensuring the smooth operation of remote executive functions. The ability to maintain confidentiality and exercise sound judgment is paramount. This role is based in **Garissa, Garissa, KE**, but operates as a fully remote position, supporting our client's distributed leadership team.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling, rescheduling, and coordinating meetings across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring all logistics are seamless.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate and manage logistics for virtual meetings, ensuring all participants have the necessary information and technical support.
- Conduct research and prepare background materials for meetings and projects.
- Serve as a primary point of contact for internal and external stakeholders, managing inquiries effectively.
- Organize and maintain electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues before they arise.
- Manage special projects and ad-hoc assignments as required.
- Assist with expense reporting and budget tracking for executive needs.
- Foster positive working relationships with internal teams and external partners.
- Continuously seek ways to improve administrative processes and efficiency in a remote setting.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Proactive approach with strong problem-solving abilities and sound judgment.
- Experience in a remote or distributed work environment is highly advantageous.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Professional demeanor and the ability to interact effectively with individuals at all levels.
- Experience with travel booking and expense management systems.
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Executive Administrative Assistant - Remote Operations
Posted 14 days ago
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Job Description
Our client, a rapidly growing tech startup, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a crucial role for ensuring the smooth operation of remote management functions and is based entirely on a remote-first model. You will manage complex calendars, coordinate travel, handle communications, and support various administrative projects.
Responsibilities:
Qualifications:
This is an exciting opportunity to be an integral part of a growing company and support its leadership effectively from a remote location. The operational hub is Thika, Kiambu, KE , but the role itself is fully remote.
Responsibilities:
- Manage and maintain complex and dynamic calendars for executives, ensuring optimal scheduling and conflict resolution.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and process expense reports and invoices in a timely and accurate manner.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, and draft appropriate responses.
- Organize and prepare materials for meetings, including agendas, presentations, and pre-reads.
- Take meeting minutes, track action items, and follow up on delegated tasks.
- Manage and organize electronic and physical filing systems.
- Conduct research and gather information for special projects as needed.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies and equipment inventory for the remote team.
- Assist with event planning and coordination for virtual or in-person company gatherings.
- Maintain confidentiality of sensitive information.
- Onboard new remote employees with administrative tasks.
- Streamline administrative processes and implement efficiencies.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support to senior-level executives, preferably in a remote or tech environment.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar).
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing platforms (e.g., Zoom, Google Meet, Microsoft Teams).
- Discretion and a high level of professionalism.
- Proactive mindset and excellent problem-solving abilities.
- Ability to work independently with minimal supervision in a remote setting.
- Detail-oriented with a commitment to accuracy.
- Experience with project management tools is a plus.
This is an exciting opportunity to be an integral part of a growing company and support its leadership effectively from a remote location. The operational hub is Thika, Kiambu, KE , but the role itself is fully remote.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Manager, Remote Operations Support
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and experienced Senior Administrative Manager to oversee and streamline administrative operations. This critical role will focus on enhancing efficiency, implementing best practices, and providing comprehensive support to ensure the smooth functioning of our organization. Responsibilities include managing office supplies, equipment, and facilities, supervising administrative staff, developing and implementing administrative policies and procedures, and overseeing budgets for departmental needs. You will also be responsible for coordinating executive schedules, organizing meetings and events, managing travel arrangements, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail and the ability to multitask effectively in a fast-paced environment. Strong leadership and interpersonal skills are essential for managing a team and collaborating with various departments. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and experience with administrative management systems are required. A background in business administration or a related field, coupled with significant experience in administrative management, is necessary. This role is based in Kericho, Kericho, KE , and requires the candidate to be physically present in the office to effectively manage on-site operations and staff. We are looking for a proactive and solutions-oriented individual who can anticipate needs, resolve issues efficiently, and contribute to a positive and productive work environment. This is an excellent opportunity for a seasoned administrative professional to take on a leadership role and make a significant impact on organizational effectiveness.
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2
Senior Executive Administrative Assistant - Remote Operations
Posted 12 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Administrative Assistant to provide comprehensive, top-tier support to senior leadership in a fully remote capacity. This role is critical in ensuring the smooth and efficient operation of executive functions, managing complex calendars, coordinating high-level meetings, and handling sensitive communications with utmost discretion. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, proficiency in various office productivity software, and a strong understanding of executive support needs in a remote work environment. You will be the central point of contact for a variety of administrative tasks, enabling executives to focus on strategic priorities.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for multiple senior executives, including scheduling meetings, appointments, and travel.
- Coordinate and arrange logistics for virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and responding as appropriate.
- Prepare and edit high-quality documents, reports, presentations, and spreadsheets.
- Conduct research and gather information as needed for executive projects and meetings.
- Manage travel arrangements, including flights, accommodations, and itineraries, ensuring compliance with company policies.
- Process expense reports and manage departmental budgets and invoices.
- Maintain organized digital filing systems and ensure the confidentiality of sensitive information.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Support special projects and initiatives as assigned.
- High school diploma or equivalent; an Associate's or Bachelor's degree is preferred.
- A minimum of 7 years of progressive experience as an Executive Administrative Assistant, Personal Assistant, or similar role, preferably supporting C-level executives.
- Proven experience working in a fully remote setting, demonstrating excellent self-management and communication skills.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with meticulous attention to detail.
- High level of professionalism, discretion, and a commitment to confidentiality.
- Ability to anticipate needs and take initiative with minimal supervision.
- Experience with project management or task management software is a plus.
- Adaptability and a positive attitude towards challenges in a remote work environment.
This advertiser has chosen not to accept applicants from your region.
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Assistant Hotel General Manager - Remote Support
Posted 13 days ago
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Job Description
Our client, a leading hospitality management company, is seeking a dedicated and detail-oriented Assistant Hotel General Manager to provide remote support for its properties. This role is designed for an individual with a solid foundation in hotel operations and management, eager to contribute to operational excellence from a fully remote setting. You will assist the General Manager in overseeing daily operations, ensuring adherence to brand standards, managing guest services, and supporting staff development. This position offers a unique opportunity to gain broad experience in hospitality management while enjoying the flexibility of a remote work environment, contributing strategic oversight to hotels in the **Embu, Embu, KE** area.
Responsibilities:
Qualifications:
Responsibilities:
- Support the General Manager in overseeing all aspects of hotel operations, including front desk, housekeeping, food & beverage, and maintenance.
- Assist in implementing and enforcing operational policies and procedures to ensure efficiency and guest satisfaction.
- Help manage departmental budgets, labor costs, and inventory, ensuring financial objectives are met.
- Contribute to staff training and development programs, fostering a positive and productive work environment.
- Monitor guest feedback and online reviews, assisting in the development and implementation of service improvement initiatives.
- Ensure compliance with health, safety, and sanitation regulations.
- Assist in coordinating with vendors and suppliers to manage inventory and procurement.
- Utilize hotel management systems to track performance metrics and generate reports.
- Provide support for sales and marketing efforts aimed at increasing occupancy and revenue.
- Act as a point of contact for guest inquiries and concerns, ensuring prompt and satisfactory resolution.
- Aid in the implementation of new hotel technologies and operational enhancements.
- Maintain clear and effective communication channels with on-site teams and management.
Qualifications:
- Bachelor's degree in Hospitality Management, Business Administration, or a related field.
- Minimum of 3 years of experience in hotel operations or a supervisory role within the hospitality industry.
- Understanding of hotel operations, including front office, F&B, and housekeeping.
- Good organizational and time management skills.
- Strong communication and interpersonal abilities.
- Familiarity with hotel management software (PMS) is an advantage.
- Proactive attitude and willingness to learn and take on new responsibilities.
- Ability to work independently and effectively in a remote setting.
- A passion for providing excellent guest service.
This advertiser has chosen not to accept applicants from your region.
4
Executive Assistant - Remote Operations Support
Posted 15 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to manage your workday effectively while ensuring seamless administrative operations. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing professional correspondence. Key duties include screening calls and emails, preparing reports and presentations, organizing virtual meetings, and maintaining confidential files. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and prioritize tasks efficiently. Proficiency in productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams), is essential. Strong written and verbal communication skills are paramount for interacting with internal teams, external partners, and clients. You should be a self-starter, capable of working independently with minimal supervision, and maintaining a high level of professionalism and discretion. This role requires excellent problem-solving skills and the ability to adapt to changing priorities in a fast-paced remote environment. Working remotely from Naivasha, Nakuru, KE , you will be an integral part of the executive team, ensuring smooth day-to-day operations.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, ensuring all participants have necessary information and access.
- Maintain confidential files and databases with accuracy and discretion.
- Conduct research and compile information as needed for various projects.
- Provide administrative support and handle ad-hoc tasks as required.
- Act as a liaison between executives and internal/external stakeholders.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3+ years of experience as an Executive Assistant or in a similar administrative support role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to work independently and maintain confidentiality.
- Experience in a remote work setting is highly desirable.
This advertiser has chosen not to accept applicants from your region.
5
Senior Executive Assistant - Remote Operations Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive remote administrative support to senior leadership. This role is pivotal in ensuring the smooth day-to-day operations of executives, enabling them to focus on strategic priorities. You will be responsible for managing complex calendars, coordinating travel, preparing reports, and handling confidential information with utmost professionalism, all within a virtual environment.
Key Responsibilities:
Qualifications:
This is an excellent opportunity to contribute to the success of our leadership team and grow within a supportive, remote-first organization. The position is based in Ruiru, Kiambu, KE , but is entirely remote.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones, proactively identifying conflicts and resolutions.
- Arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Conduct research on various topics as requested by executives, summarizing findings and providing actionable insights.
- Screen and prioritize incoming communications, including emails, calls, and mail, taking appropriate action or referring matters to the relevant individuals.
- Serve as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Manage expense reporting and reconciliation for executives.
- Organize and prepare materials for meetings, including agendas, background documents, and presentations.
- Handle confidential and sensitive information with discretion and integrity.
- Develop and implement efficient administrative processes and systems to optimize executive productivity.
- Provide support for personal matters for executives as needed, maintaining professionalism and confidentiality.
- Proactively anticipate the needs of executives and take initiative to address them.
- Maintain organized digital and physical filing systems.
Qualifications:
- Proven experience as an Executive Assistant, Senior Executive Assistant, or in a similar high-level administrative role, supporting C-suite executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced, remote setting.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with calendar management tools and virtual meeting platforms (e.g., Zoom, Teams).
- Excellent written and verbal communication skills, with strong attention to detail and proofreading abilities.
- High level of discretion, confidentiality, and professionalism.
- Ability to work independently, take initiative, and problem-solve proactively.
- Experience in coordinating international travel and managing expense reports.
- A Bachelor's degree or equivalent work experience is preferred.
- Adaptability and willingness to learn new tools and processes in a remote work context.
This is an excellent opportunity to contribute to the success of our leadership team and grow within a supportive, remote-first organization. The position is based in Ruiru, Kiambu, KE , but is entirely remote.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant - Remote Operations Support
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of our executive team's day-to-day activities. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing executive-level reports and presentations. Your ability to anticipate needs, manage competing priorities, and maintain absolute confidentiality will be paramount. Key responsibilities include handling correspondence (email and phone), organizing and maintaining digital files, conducting research for various projects, and acting as a liaison between executives and internal/external stakeholders. You will also assist with event planning for virtual meetings and conferences. The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably supporting senior leadership. Excellent organizational and time-management skills, with a strong ability to multitask and prioritize effectively, are essential. Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Strong written and verbal communication skills, along with exceptional interpersonal skills, are necessary for interacting professionally with diverse individuals. Experience with project management tools or virtual collaboration platforms is a plus. A proactive approach to problem-solving and a high degree of professionalism and discretion are expected. This is a fully remote position, requiring a self-motivated individual with a dedicated workspace and reliable internet connection, capable of working independently while remaining a key part of a distributed team. If you are a highly efficient and resourceful administrative professional looking for a challenging remote role, we encourage you to apply.
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7
Executive Administrative Manager, Remote Operations
Posted 19 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Manager to oversee and streamline administrative functions for their entirely remote workforce. This role is critical in ensuring the smooth and efficient operation of our client's global virtual operations. You will be responsible for managing a wide array of administrative tasks that support executives and remote teams, including calendar management, travel arrangements (virtual and physical where applicable), expense reporting, and coordination of virtual meetings and events. A key aspect of this role involves developing and implementing administrative policies and procedures tailored for a remote-first culture, optimizing workflows, and leveraging technology to enhance productivity. You will act as a central point of contact for internal and external stakeholders, demonstrating exceptional communication and interpersonal skills. The ideal candidate will have a proven track record of at least 5 years in executive-level administrative support or office management, preferably within a remote or distributed team environment. Strong proficiency in a range of office software, project management tools, and virtual collaboration platforms is essential. You should possess outstanding organizational abilities, meticulous attention to detail, and the capacity to anticipate needs and proactively solve problems. This position demands a high degree of discretion, professionalism, and adaptability, as you will be privy to sensitive information and will need to navigate diverse communication styles across different time zones. The ability to manage multiple high-priority tasks simultaneously without compromising quality is a must. This is an exciting opportunity to shape and manage the administrative backbone of a leading organization that embraces remote work as its core operational model.
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8
Executive Assistant - Remote Operations
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive remote administrative support. This is a fully remote position, offering flexibility and the chance to work with a dynamic leadership team. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (when necessary), and preparing meeting materials and agendas. Your duties will include drafting, proofreading, and editing correspondence, reports, and presentations. The ideal candidate will possess exceptional communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders at all levels. Strong organizational and time-management skills are paramount, enabling you to prioritize tasks effectively and manage multiple projects simultaneously in a fast-paced environment. You should be proficient in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and familiar with virtual collaboration tools such as Zoom, Microsoft Teams, and Slack. Discretion and a high level of confidentiality are essential. Experience supporting C-level executives is strongly preferred. This role demands a proactive approach, anticipating needs and resolving issues before they arise. You will be instrumental in ensuring the smooth and efficient operation of executive activities, contributing to overall productivity. A bachelor's degree or equivalent experience in a relevant field is beneficial. This is an exciting opportunity for a detail-oriented professional to excel in a remote administrative role, contributing to the success of key executives. The position is for our client based in **Malindi, KE**.
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