2,208 Executive Administrative Assistant C Suite Support jobs in Kenya
Senior Executive Assistant - C-Suite Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, requiring exceptional organizational and communication skills to manage executive schedules and communications effectively from a distance. You will be the gatekeeper, ensuring the smooth and efficient operation of the executive office, managing complex calendars, coordinating travel, preparing reports, and handling confidential information with the utmost professionalism.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple C-suite executives, scheduling meetings, appointments, and events with precision.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Screen and prioritize incoming communications, ensuring timely and appropriate responses.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Organize and manage executive meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential and sensitive information with discretion and integrity.
- Conduct research and compile data for reports and presentations as requested.
- Manage expense reports and invoice processing for executives.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain efficient filing systems and organizational structures for easy access to information.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role, supporting C-suite executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with a diverse range of individuals.
- High level of discretion, confidentiality, and professionalism.
- Proactive and resourceful problem-solving abilities.
- Ability to work independently with minimal supervision and demonstrate initiative.
- Experience in managing complex travel arrangements and international logistics is highly preferred.
- Familiarity with project management principles is a plus.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - C-Suite Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role that requires exceptional administrative skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. As a remote Executive Assistant, you will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. You will serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication and efficient workflow.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange complex domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research on various topics as requested by executives.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Manage expense reporting and reconciliation for executives.
- Act as a liaison between executives and internal/external parties, ensuring clear and timely communication.
- Handle confidential information with the highest level of discretion and integrity.
- Proactively anticipate the needs of executives and take initiative to resolve issues.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to multitask and prioritize effectively in a dynamic environment.
- Discretion and confidentiality are paramount.
- Experience with travel booking and expense management systems.
- A Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
1
Senior Remote Executive Assistant - C-Suite Support
Posted 17 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly expanding international firm, is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role requiring exceptional administrative acumen, strong communication skills, and the ability to manage complex schedules and sensitive information with utmost professionalism. You will be the central point of contact for managing executive calendars, coordinating travel, preparing reports, and facilitating seamless operations. The ideal candidate is a master of organization, a skilled communicator, and thrives in a fast-paced, remote work environment.
Responsibilities:
Qualifications:
This is a fully remote role, offering the flexibility to work from anywhere, with a conceptual base in Bungoma, Bungoma, KE . If you are a seasoned administrative professional ready to provide exceptional support at the highest level, we encourage you to apply.
Responsibilities:
- Manage complex and dynamic calendars for C-suite executives, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Act as a primary point of contact and gatekeeper, screening calls, emails, and visitors, and redirecting as appropriate.
- Conduct research on various topics as needed by executives.
- Manage expense reporting and reconciliation for executives.
- Organize and prepare materials for board meetings, executive committee meetings, and other key engagements.
- Maintain confidential files and records with absolute discretion.
- Anticipate the needs of executives and proactively address potential issues.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Assist with special projects and ad-hoc administrative tasks as required.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 8 years of experience providing high-level administrative support to senior executives (C-suite level).
- Demonstrated experience supporting executives in a remote or hybrid work environment.
- Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills, with a keen eye for detail.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive problem-solving abilities and a resourceful approach.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Experience with project management tools is a plus.
- Adept at navigating complex logistical challenges.
This is a fully remote role, offering the flexibility to work from anywhere, with a conceptual base in Bungoma, Bungoma, KE . If you are a seasoned administrative professional ready to provide exceptional support at the highest level, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant (C-Suite Support)
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a critical, fully remote position designed for a professional who thrives in a fast-paced environment and possesses exceptional communication and organizational skills. You will manage complex calendars, coordinate travel arrangements, prepare confidential documents, and act as a key point of contact, ensuring the smooth operation of executive functions. Your professionalism and attention to detail will be paramount.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, responding to inquiries on behalf of executives as appropriate.
- Handle confidential information with the utmost discretion and security.
- Organize and prepare for executive meetings, including agendas, materials, and logistics, and take minutes when required.
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication flow.
- Manage expense reporting and invoicing processes for executives.
- Conduct research and gather information for various projects and executive requests.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized filing systems, both physical and digital.
- Assist with special projects and event planning as needed.
- Proven experience as an Executive Administrative Assistant or similar high-level support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- High level of discretion, integrity, and professionalism.
- Ability to multitask, prioritize, and work independently in a remote setting.
- Strong problem-solving skills and resourcefulness.
- Experience coordinating complex travel arrangements and managing calendars across time zones.
- A degree in Business Administration or a related field is an advantage.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Administrative Assistant - C-Suite Support
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This is a fully remote position, offering the flexibility to manage your workday from anywhere. As the Executive Administrative Assistant, you will be the primary point of contact for internal and external communications, manage complex calendars, coordinate domestic and international travel arrangements, and prepare meeting materials. Your role is critical in ensuring the smooth and efficient operation of the executive office. You will handle confidential information with the utmost discretion and professionalism. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively address challenges. Strong communication and interpersonal skills are essential for liaising with a wide range of stakeholders. Proficiency in office productivity software and a commitment to providing outstanding administrative support are paramount. This role requires a self-starter with a strong work ethic, capable of prioritizing tasks and managing multiple deadlines effectively in a virtual environment. Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and calls.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Handle confidential and sensitive information with the utmost discretion.
- Screen and prioritize incoming communications, responding as appropriate or redirecting them.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Serve as a liaison between executives and internal/external contacts.
- Assist with expense reporting and budget tracking.
- Conduct research and gather information as needed.
- Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role supporting senior executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving skills and a proactive approach.
- Experience with virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Ability to work independently and manage responsibilities remotely with minimal supervision.
- A Bachelor's degree or equivalent experience is preferred.
This advertiser has chosen not to accept applicants from your region.
4
Executive Assistant - Remote C-Suite Support
Posted 11 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-paced organization, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote support to their C-suite executives. This fully remote position requires an exceptional individual adept at managing complex schedules, coordinating meetings across multiple time zones, and handling sensitive information with the utmost discretion. You will be the primary point of contact for executives, managing communications, preparing reports and presentations, and proactively anticipating their needs. The ideal candidate will possess outstanding organizational and time management skills, with a proven ability to multitask and prioritize effectively in a virtual environment. Proficiency in productivity software, including G Suite or Microsoft Office Suite, and experience with virtual collaboration tools are essential. Strong written and verbal communication skills are required for drafting correspondence, emails, and internal memos. The ability to conduct research, book travel arrangements, and manage expenses accurately is also crucial. We are looking for a self-starter with a positive attitude, a high level of professionalism, and the ability to work independently while maintaining seamless support for executives. Confidentiality and integrity are paramount in this role. This is an excellent opportunity for an experienced Executive Assistant to leverage their skills in a remote-first capacity, offering flexibility and the chance to contribute significantly to the efficiency and success of senior leadership. Your proactive approach and ability to anticipate challenges will be highly valued.
This advertiser has chosen not to accept applicants from your region.
5
Senior Executive Assistant, Remote - C-Suite Support
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their C-suite executives in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of executive schedules, communications, and administrative functions. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage priorities effectively in a fast-paced virtual environment. As a remote position, strong self-management and excellent virtual communication abilities are essential.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars for multiple C-suite executives, including scheduling meetings, appointments, and travel arrangements across various time zones.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding independently when appropriate.
- Prepare meeting agendas, take detailed minutes, and follow up on action items.
- Coordinate and arrange domestic and international travel, including flights, accommodations, and ground transportation, ensuring efficiency and cost-effectiveness.
- Conduct research and prepare background materials for meetings and presentations.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with expense report preparation and management.
- Serve as a primary point of contact for internal and external stakeholders, maintaining a professional and positive demeanor.
- Anticipate the needs of executives and proactively address potential issues.
- Manage special projects and ad-hoc administrative tasks as assigned.
- Maintain organized digital filing systems and databases.
- Adapt quickly to changing priorities and demands in a remote work setting.
Qualifications:
- Proven experience as an Executive Assistant or in a similar senior administrative role, supporting C-suite level executives.
- Exceptional organizational and time-management skills, with a demonstrated ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar) and virtual collaboration platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a strong command of grammar and professional etiquette.
- High level of discretion and confidentiality.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Proactive and resourceful approach to problem-solving.
- Ability to work independently with minimal supervision and maintain high productivity in a remote environment.
- A professional and positive attitude, with strong interpersonal skills.
- Experience in coordinating complex travel arrangements is essential.
- Bachelor's degree or equivalent experience preferred.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Assistant to C-Suite
Posted 10 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and confidential Executive Assistant to provide comprehensive support to their C-suite executives. This fully remote position requires a polished professional with exceptional communication and organizational skills, capable of managing complex schedules, coordinating executive travel, and preparing presentations and reports. You will act as a gatekeeper and primary point of contact for internal and external stakeholders, demonstrating a high level of discretion and professionalism. Responsibilities include managing calendars, scheduling meetings, preparing agendas, taking minutes, and following up on action items. You will also be responsible for managing correspondence, drafting emails, and conducting research as needed. The ideal candidate will have a strong understanding of business operations and be adept at anticipating the needs of executives. This role demands meticulous attention to detail, excellent time management, and the ability to multitask effectively in a fast-paced, remote environment. You must be proficient in using various office productivity software and communication tools, with a proven ability to learn new technologies quickly. Experience in supporting multiple executives simultaneously is highly advantageous. This is a remote-first role, so strong self-discipline, initiative, and the ability to work autonomously are crucial. You will be expected to maintain confidentiality and handle sensitive information with the utmost integrity. The ability to problem-solve independently and proactively identify potential issues before they arise is key. This is an exciting opportunity to be an integral part of a forward-thinking organization, offering significant exposure to high-level business strategy and operations, all from the comfort of your remote workspace. The ideal candidate possesses a professional demeanor, excellent interpersonal skills, and a commitment to delivering high-quality support. Experience supporting senior leadership in technology or finance sectors is a plus. This position, while based conceptually in **Mombasa, Mombasa, KE**, operates entirely remotely, requiring candidates with a dedicated home office setup and reliable internet connectivity.
This advertiser has chosen not to accept applicants from your region.
7
Executive Assistant to C-Suite Leadership
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, allowing you to manage your workload efficiently from a home-based office. Your responsibilities will include managing complex calendars, scheduling meetings and appointments across multiple time zones, arranging travel logistics (flights, accommodation, visas), preparing and editing correspondence, presentations, and reports. You will act as a gatekeeper, screening calls and emails, and prioritizing tasks to ensure the smooth operation of executive functions. This role requires exceptional communication and interpersonal skills, as you will be interacting with internal teams, external clients, and stakeholders at all levels. Confidentiality and discretion are paramount. The ideal candidate will have extensive experience supporting senior leadership in a fast-paced environment. You must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual collaboration tools. Strong organizational skills, meticulous attention to detail, and the ability to multitask and adapt to changing priorities are essential. A proactive approach to problem-solving and a commitment to providing a high level of administrative support are crucial. This is a fantastic opportunity for a dedicated professional to contribute to the success of our executive team while enjoying the benefits of a remote work arrangement. You will be instrumental in optimizing executive time and ensuring operational efficiency across the organization. The ability to anticipate needs and act independently is highly valued. We seek an individual who thrives in a dynamic setting and possesses impeccable professional judgment.
This advertiser has chosen not to accept applicants from your region.
8
Remote Executive Assistant to C-Suite
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly efficient, proactive, and discreet Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a fully remote position, demanding exceptional organizational skills, impeccable communication, and the ability to anticipate needs and manage complex schedules effectively. The ideal candidate will have a proven track record of supporting senior leadership in a fast-paced environment. Responsibilities include managing calendars and scheduling appointments across multiple time zones, coordinating travel arrangements (flights, accommodations, itineraries), preparing and editing correspondence, reports, and presentations, conducting research, organizing and attending virtual meetings, taking minutes, and following up on action items. You will act as a gatekeeper and liaison between executives and internal/external stakeholders. Discretion and confidentiality are paramount in this role. The ability to multitask, prioritize effectively, and maintain composure under pressure is essential. Proficiency in various office software suites and virtual collaboration tools is required. This role offers a unique opportunity to work remotely while playing a vital role in the smooth operation of the executive team. We are looking for a polished professional with excellent interpersonal skills, a keen eye for detail, and a strong work ethic. The successful candidate will be adaptable, resourceful, and committed to providing a high level of support. Join our innovative company and contribute to the success of our leadership team.
This advertiser has chosen not to accept applicants from your region.
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