16 Remote Executive Assistant To C Suite jobs in whatjobs
Remote Executive Assistant to C-Suite
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly efficient, proactive, and discreet Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a fully remote position, demanding exceptional organizational skills, impeccable communication, and the ability to anticipate needs and manage complex schedules effectively. The ideal candidate will have a proven track record of supporting senior leadership in a fast-paced environment. Responsibilities include managing calendars and scheduling appointments across multiple time zones, coordinating travel arrangements (flights, accommodations, itineraries), preparing and editing correspondence, reports, and presentations, conducting research, organizing and attending virtual meetings, taking minutes, and following up on action items. You will act as a gatekeeper and liaison between executives and internal/external stakeholders. Discretion and confidentiality are paramount in this role. The ability to multitask, prioritize effectively, and maintain composure under pressure is essential. Proficiency in various office software suites and virtual collaboration tools is required. This role offers a unique opportunity to work remotely while playing a vital role in the smooth operation of the executive team. We are looking for a polished professional with excellent interpersonal skills, a keen eye for detail, and a strong work ethic. The successful candidate will be adaptable, resourceful, and committed to providing a high level of support. Join our innovative company and contribute to the success of our leadership team.
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Remote Executive Assistant to C-Suite
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Remote Executive Assistant to provide comprehensive support to their C-suite executives. This is a critical fully remote position, enabling you to manage executive schedules and communications from anywhere. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, arranging virtual travel, and handling all correspondence with the utmost professionalism and confidentiality. The ideal candidate will possess exceptional organizational and time-management skills, with the ability to anticipate needs and prioritize tasks effectively in a fast-paced environment. You will be expected to prepare meeting agendas, take minutes, conduct research, and draft presentations and documents. Strong communication skills, both written and verbal, are essential for liaising with internal teams, external partners, and clients. Proficiency in virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and standard office software (e.g., Microsoft Office Suite, Google Workspace) is required. Experience in supporting senior executives, particularly in a remote capacity, is highly advantageous. You must be proactive, resourceful, and able to work independently with minimal supervision. Discretion and the ability to handle sensitive information with confidentiality are paramount. This role demands adaptability, problem-solving skills, and a commitment to providing a high level of support to ensure the smooth operation of executive functions. You will be the central point of contact for various administrative matters, ensuring executives can focus on strategic priorities. This remote role offers the flexibility to structure your workday while delivering essential support that drives business success.
Responsibilities:
Responsibilities:
- Manage complex and dynamic executive calendars and schedules.
- Coordinate and schedule virtual meetings across different time zones.
- Handle all executive correspondence, emails, and phone calls with professionalism.
- Prepare meeting agendas, take detailed minutes, and track action items.
- Conduct research and compile information for executive review.
- Draft documents, presentations, and reports.
- Arrange virtual travel logistics and manage expenses (if applicable).
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate executive needs and proactively address potential issues.
- Maintain a high level of confidentiality and discretion.
- Organize and manage digital filing systems.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role.
- Demonstrated ability to manage complex scheduling and calendar management.
- Excellent organizational and time-management skills.
- Strong proficiency in virtual collaboration tools (Zoom, Teams, Slack) and office suites (Microsoft Office, Google Workspace).
- Exceptional written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively in a remote setting.
- Strong problem-solving and multitasking capabilities.
- Experience supporting C-suite level executives is highly preferred.
- Detail-oriented with a commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant to C-Suite
Posted 21 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to their C-suite executives. This is a 100% remote position, allowing for flexible work arrangements. The ideal candidate will possess exceptional communication, multitasking, and time-management skills. You will be responsible for managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, and handling confidential information with utmost discretion. This role requires a high level of professionalism and the ability to anticipate needs and proactively solve problems.
Responsibilities:
Responsibilities:
- Manage and maintain multiple executive calendars, scheduling meetings, appointments, and conference calls.
- Arrange complex domestic and international travel, including flights, accommodations, and ground transportation, ensuring efficient itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Conduct research and gather information for executive projects and meetings.
- Handle incoming and outgoing communications, including emails and phone calls, screening and prioritizing as necessary.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and manage logistics for virtual meetings and events.
- Process expense reports and manage corporate credit card reconciliation.
- Maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Handle confidential and sensitive information with the highest level of discretion and integrity.
- Proactively identify and resolve administrative issues before they arise.
- Provide support for special projects as assigned by executives.
- Continuously seek opportunities to improve administrative processes and efficiency.
- Act as a brand ambassador for the organization in all interactions.
- Ensure seamless support for executives in a remote work environment.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant to C-Suite
Posted 21 days ago
Job Viewed
Job Description
Our client, a rapidly growing international firm, is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive support to their C-suite executives. This position is fully remote, requiring exceptional self-management and communication skills. The ideal candidate will be adept at managing complex calendars, coordinating global travel, preparing critical documents, and acting as a gatekeeper with professionalism and discretion. You will be a vital link between executives and internal/external stakeholders, ensuring smooth operations and efficient decision-making.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars for multiple C-suite executives, including scheduling meetings, appointments, and conferences across different time zones.
- Arrange and manage all aspects of domestic and international travel, including flights, accommodation, visas, and ground transportation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other important documents.
- Handle sensitive and confidential information with the utmost discretion and integrity.
- Act as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
- Organize and prepare materials for board meetings, executive reviews, and other critical engagements.
- Conduct research on various topics as requested by executives.
- Manage expense reporting and reconciliation for executives.
- Proactively identify and address potential issues or conflicts before they arise.
- Maintain and improve office systems and processes to enhance executive efficiency.
- Support special projects as assigned by the executive team.
- Coordinate and manage virtual meeting platforms and technologies.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Experience with calendar management, travel arrangements, and expense reporting systems.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision and take initiative.
- A proactive and solution-oriented approach to problem-solving.
- Demonstrated ability to adapt to changing priorities and manage multiple tasks simultaneously.
- This remote role requires connectivity and the ability to support executives effectively, regardless of their location, and potentially connect with operations related to Mlolongo, Machakos, KE .
- A Bachelor's degree is preferred but not essential if extensive relevant experience is demonstrated.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant to C-Suite
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Remote Executive Assistant to provide comprehensive administrative support to their C-suite executives. This role is essential for ensuring the smooth operation of executive-level activities and requires a high degree of professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced, remote environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence, and handling confidential information with the utmost discretion. This position demands exceptional communication and organizational skills, as well as proficiency in various office software and remote collaboration tools. The ideal candidate is a forward-thinking problem-solver who can anticipate needs and provide proactive support.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and transportation, preparing detailed itineraries.
- Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Conduct research and gather information as needed for various projects and meetings.
- Handle confidential information with the utmost discretion and integrity.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Assist with expense reporting and budget tracking for executive office.
- Provide general administrative support, including managing contacts, organizing digital files, and coordinating virtual events.
- Anticipate the needs of executives and proactively offer solutions.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools.
- Excellent written and verbal communication skills.
- High level of discretion, confidentiality, and professionalism.
- Ability to work independently with minimal supervision in a remote setting.
- Strong problem-solving abilities and a proactive attitude.
- Adaptability and flexibility to manage changing priorities.
- A Bachelor's degree in Business Administration or a related field is a plus.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant to C-Suite
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their C-suite executives. This is a fully remote, full-time position, requiring exceptional communication and time management skills. You will be instrumental in ensuring the smooth operation of daily administrative tasks, managing complex calendars, coordinating meetings across different time zones, and preparing reports and presentations. Your responsibilities will include drafting correspondence, managing travel arrangements, conducting research, and acting as a gatekeeper for executive communications. The ideal candidate will possess a keen eye for detail, a strong understanding of business etiquette, and the ability to handle sensitive information with utmost confidentiality. You will be expected to anticipate the needs of executives, troubleshoot issues independently, and maintain a high level of professionalism at all times. Proficiency in standard office software, including advanced features of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent, is essential. Experience with project management tools and virtual collaboration platforms is highly desirable. This role demands an individual who can thrive in a fast-paced, remote-first environment, demonstrating initiative, resourcefulness, and a commitment to excellence. You will be a crucial point of contact, facilitating effective communication within the organization and with external stakeholders. The ability to prioritize tasks, manage multiple deadlines, and adapt to changing priorities is paramount. Successful candidates will have a proven track record of success in supporting senior leadership. We are looking for someone who is a strategic thinker and a problem-solver, capable of contributing to the overall efficiency of the executive team. This role offers the opportunity to work with a dynamic team and contribute to significant business objectives from the comfort of your own home. The successful candidate will be based in the general vicinity of **Thika, Kiambu, KE**, but will work entirely remotely.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, scheduling appointments, and coordinating meetings for C-suite executives.
- Arrange domestic and international travel, including flights, accommodation, and transportation.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Conduct research on various topics as requested by executives.
- Manage expense reports and invoices.
- Serve as a primary point of contact for internal and external communications.
- Handle confidential information with discretion and integrity.
- Anticipate executive needs and proactively address potential issues.
- Coordinate company events and logistics as required.
- Assist with special projects and ad-hoc administrative tasks.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Assistant to C-Suite
Posted 21 days ago
Job Viewed
Job Description
Our client, a fast-growing technology firm renowned for its innovative solutions, is looking for an exceptionally organized and proactive Executive Assistant to provide comprehensive support to its C-suite executives. This is a fully remote position, demanding discretion, excellent communication skills, and a keen ability to manage complex schedules and priorities independently. The ideal candidate will be a master of organization, possess exceptional problem-solving skills, and thrive in a dynamic, fast-paced remote work environment. You will be the linchpin of executive productivity, ensuring seamless operations from your home office.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars and schedules for multiple C-suite executives, including international travel arrangements and meeting logistics.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Conduct research and compile information for executive decision-making.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Proactively identify and resolve potential scheduling conflicts and logistical issues.
- Manage email correspondence and prioritize requests for executives.
- Assist with the preparation of expense reports and budget tracking.
- Contribute to the smooth functioning of the executive office through efficient workflow management.
- Develop and maintain strong working relationships with key contacts across the organization.
- Anticipate executive needs and proactively offer solutions.
- Support special projects and initiatives as assigned.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- A minimum of 5 years of experience providing high-level administrative support to C-suite executives, preferably in a remote capacity.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools.
- Excellent written and verbal communication skills, with strong attention to detail.
- Discretion and a high level of professionalism in handling sensitive information.
- Ability to work independently and proactively, with minimal supervision.
- Strong problem-solving skills and a resourceful approach.
- Adaptability and the ability to thrive in a rapidly changing remote work environment.
- A dedicated home office space with reliable high-speed internet is essential. The ideal candidate will be a team player, eager to contribute to the success of the executive team and the organization as a whole.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant to C-Suite
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role that requires impeccable communication skills, exceptional organizational abilities, and the capacity to manage complex schedules and confidential information with utmost discretion. As a remote team member, you will be instrumental in ensuring the smooth day-to-day operations of our leadership team, facilitating efficient communication and workflow across various departments and time zones.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars for multiple C-suite executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare agendas for executive meetings, ensuring all necessary materials are distributed in advance.
- Take detailed minutes during meetings and track action items to ensure timely completion.
- Handle confidential correspondence, communications, and sensitive information with the highest level of discretion.
- Prepare reports, presentations, and other documents as requested, ensuring accuracy and professionalism.
- Serve as a primary point of contact for internal and external stakeholders, professionally representing the executive team.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Conduct research and gather information to support executive decision-making.
- Manage travel arrangements, including flights, accommodations, and itineraries, ensuring cost-effectiveness and efficiency.
- Assist with special projects and initiatives as assigned by the executives.
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting C-suite level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively in a fast-paced, remote environment.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Trello).
- Demonstrated ability to handle confidential information with discretion and integrity.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently with minimal supervision and as a collaborative member of a remote team.
- Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
- Adaptability and willingness to take on new challenges.
- Previous experience in a remote-first organization is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Assistant to C-Suite
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly proficient and proactive Remote Executive Assistant to provide comprehensive support to its C-suite executives. This position is critical for ensuring the smooth operation of executive functions, managing complex schedules, and facilitating seamless communication within a fast-paced, entirely remote work environment. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively address challenges. You will act as a trusted gatekeeper and strategic partner to senior leadership, enabling them to focus on high-level objectives.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate complex calendars for multiple C-suite executives, including scheduling meetings, appointments, and travel arrangements.
- Handle all aspects of executive travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, ensuring executive attention is focused on critical matters.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships and ensuring timely responses.
- Manage confidential information with the utmost discretion and professionalism.
- Conduct research and prepare background materials for meetings and projects.
- Organize and coordinate virtual events, board meetings, and other high-level engagements.
- Assist with expense report preparation and submission.
- Proactively identify and resolve administrative issues, anticipating executive needs before they arise.
- Maintain and organize digital filing systems for easy access to important documents.
- Support special projects as assigned by the C-suite team.
Qualifications:
- Proven experience as an Executive Assistant supporting C-suite executives, preferably in a remote setting.
- Exceptional organizational, time management, and multitasking abilities.
- Proficiency in calendar management software (e.g., Outlook, Google Calendar) and office productivity suites (e.g., Microsoft Office, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving skills and the ability to work independently.
- High level of professionalism, discretion, and emotional intelligence.
- Experience with virtual meeting platforms (e.g., Zoom, Teams).
- Ability to adapt to changing priorities and handle pressure effectively.
- Bachelor's degree or equivalent experience is preferred.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant to C-Suite
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a pivotal role that requires exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and taking minutes. The ideal candidate will anticipate the needs of the executives, streamline workflows, and act as a gatekeeper to ensure efficient communication and time management. This position demands a high level of professionalism, strong interpersonal skills, and the ability to maintain confidentiality. You will also assist with expense reporting, project management tasks, and other ad-hoc administrative duties as required. Effective use of virtual communication and collaboration tools is essential. Responsibilities include:
A minimum of 5 years of experience supporting C-suite executives in a similar capacity is required. Proven experience in managing complex calendars and coordinating international travel is essential. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) is mandatory. Outstanding organizational, time management, and multitasking skills are critical. Excellent written and verbal communication abilities are paramount. The ability to work independently, exercise sound judgment, and maintain a high level of accuracy is crucial. Discretion and a strong sense of confidentiality are non-negotiable. Our client is looking for a reliable, adaptable, and proactive professional who can thrive in a remote work setting and provide seamless support. This is an excellent opportunity to be an integral part of the executive team, contributing to the smooth operation and success of the organization from a remote location.
- Managing complex and dynamic C-suite executive calendars with precision.
- Coordinating and booking intricate domestic and international travel, including flights, accommodations, and ground transportation.
- Preparing agendas, compiling relevant documents, and distributing materials for meetings.
- Taking accurate and concise meeting minutes, tracking action items, and ensuring follow-up.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Acting as a primary point of contact between executives and internal/external stakeholders.
- Managing expense reports and processing invoices in a timely manner.
- Conducting research and preparing presentations or reports as needed.
- Organizing and maintaining digital and physical filing systems.
- Handling confidential information with the utmost discretion and professionalism.
- Assisting with special projects and initiatives as assigned by executives.
- Proactively identifying and resolving administrative challenges.
A minimum of 5 years of experience supporting C-suite executives in a similar capacity is required. Proven experience in managing complex calendars and coordinating international travel is essential. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) is mandatory. Outstanding organizational, time management, and multitasking skills are critical. Excellent written and verbal communication abilities are paramount. The ability to work independently, exercise sound judgment, and maintain a high level of accuracy is crucial. Discretion and a strong sense of confidentiality are non-negotiable. Our client is looking for a reliable, adaptable, and proactive professional who can thrive in a remote work setting and provide seamless support. This is an excellent opportunity to be an integral part of the executive team, contributing to the smooth operation and success of the organization from a remote location.
This advertiser has chosen not to accept applicants from your region.
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