9 Remote Executive Assistant C Suite Support jobs in whatjobs
Remote Executive Assistant - C-Suite Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role that requires exceptional administrative skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. As a remote Executive Assistant, you will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. You will serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication and efficient workflow.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange complex domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research on various topics as requested by executives.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Manage expense reporting and reconciliation for executives.
- Act as a liaison between executives and internal/external parties, ensuring clear and timely communication.
- Handle confidential information with the highest level of discretion and integrity.
- Proactively anticipate the needs of executives and take initiative to resolve issues.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to multitask and prioritize effectively in a dynamic environment.
- Discretion and confidentiality are paramount.
- Experience with travel booking and expense management systems.
- A Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - C-Suite Support
Posted 21 days ago
Job Viewed
Job Description
Our client, a rapidly expanding conglomerate, is seeking a highly organized, proactive, and exceptionally discreet Executive Assistant to provide comprehensive remote support to their C-suite executives. This position is crucial for ensuring the smooth and efficient operation of executive functions, requiring meticulous attention to detail, advanced organizational skills, and the ability to manage sensitive information with utmost confidentiality. As a fully remote member of the team, you will be the right hand to busy executives, managing their complex schedules, communications, and administrative needs from your own home office.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate virtual meetings, ensuring all participants have necessary information and technology support.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Screen and prioritize incoming communications, including emails, calls, and correspondence.
- Draft, proofread, and edit professional correspondence, reports, and presentations.
- Conduct research and compile information for executive projects and initiatives.
- Manage travel logistics, including booking flights, accommodations, and ground transportation, ensuring compliance with company policies.
- Organize and maintain electronic and physical filing systems.
- Handle expense reporting and invoice processing for executives.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively anticipate executive needs and provide solutions to potential issues.
- Maintain absolute confidentiality and discretion regarding sensitive company information.
- Assist with special projects as assigned by executives.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role, supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote setting.
- Proficiency in using virtual meeting platforms (e.g., Zoom, Microsoft Teams) and office productivity suites (e.g., Microsoft Office, Google Workspace).
- Excellent written and verbal communication skills, with a keen eye for detail.
- High level of discretion, professionalism, and judgment.
- Ability to work independently, take initiative, and problem-solve effectively.
- Experience in managing complex travel arrangements and expense reporting.
- Tech-savvy and able to adapt quickly to new software and tools.
- A positive attitude and a proactive, service-oriented approach.
- Must possess a reliable internet connection and a dedicated, professional remote workspace.
- Experience in a corporate or fast-paced environment is highly preferred.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - C-Suite Support
Posted 18 days ago
Job Viewed
Job Description
Our client, a fast-paced and dynamic corporation, is seeking a highly organized and proactive Remote Executive Assistant to provide comprehensive support to their C-suite executives. This fully remote position requires exceptional discretion, efficiency, and the ability to anticipate needs and manage complex schedules effectively. You will be the primary point of contact for managing the executives' calendars, coordinating internal and external meetings, arranging travel logistics, and preparing correspondence and presentations. Confidentiality and a professional demeanor are paramount. Responsibilities include filtering communications, prioritizing requests, managing expense reporting, and conducting research as needed. The ideal candidate will possess outstanding administrative skills, a keen eye for detail, and a proven ability to manage multiple priorities simultaneously in a remote setting. Proficiency with virtual collaboration tools, video conferencing platforms, and standard office software suites is essential. You must be a self-starter, comfortable working independently with minimal supervision, yet also capable of collaborating effectively with various departments and stakeholders. Excellent written and verbal communication skills are crucial for interacting with a diverse range of individuals, from board members to external partners. This vital remote role, supporting executives based in **Nakuru, Nakuru, KE**, offers a unique opportunity to be an integral part of senior leadership's operational success. A bachelor's degree or equivalent experience in a relevant field is required. Previous experience supporting C-level executives in a remote capacity is highly preferred. Strong organizational abilities, exceptional time management, and a proactive problem-solving approach are key. Familiarity with project management tools and CRM systems is a plus.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - C-Suite Support
Posted 18 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-growing organization, is seeking a highly organized, proactive, and discreet Remote Executive Assistant to provide comprehensive support to C-suite executives. This is a fully remote position, requiring exceptional communication and organizational skills. You will manage complex calendars, coordinate domestic and international travel, prepare reports and presentations, handle confidential information with utmost discretion, and serve as a primary point of contact for executives. The ideal candidate will be a master of multitasking, possess impeccable attention to detail, and thrive in a fast-paced, remote work environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex, dynamic executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding on behalf of executives when appropriate.
- Conduct research on various topics as needed, compiling information and presenting findings in a clear, concise manner.
- Organize and manage virtual and in-person meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential information with the utmost discretion and maintain strict confidentiality.
- Liaise effectively with internal departments and external stakeholders on behalf of the executives.
- Manage expense reporting and process invoices.
- Anticipate the needs of the executives and proactively address potential issues.
- Maintain organized digital filing systems for easy retrieval of information.
- Provide support for special projects as assigned.
- Proven experience (5+ years) as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Superior written and verbal communication skills, with a keen eye for detail and grammar.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Experience with travel arrangements and expense management systems.
- Ability to handle sensitive and confidential information with discretion.
- Proactive, resourceful, and able to work independently with minimal supervision in a remote setting.
- Strong problem-solving skills and the ability to adapt to changing priorities.
- Professional demeanor and excellent interpersonal skills.
- Experience in (mention specific industry if relevant to the client, e.g., tech, finance) is a plus.
- Reliable internet connection and a dedicated, professional remote workspace.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Assistant - C-Suite Support
Posted 10 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-paced organization, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, offering the flexibility to manage administrative operations from anywhere. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders.
The Executive Assistant will play a critical role in ensuring the smooth and efficient operation of the executive office. This involves anticipating needs, proactively problem-solving, and maintaining the highest level of confidentiality and professionalism. You will need exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a demanding environment. Proficiency with various office productivity software and virtual communication tools is essential.
Key Responsibilities:
The ideal candidate will have a proven track record as an Executive Assistant or Senior Administrative Professional, preferably supporting C-level executives. A minimum of 5 years of relevant experience is required. Exceptional organizational, time management, and communication skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management and collaboration tools (e.g., Asana, Trello, Slack) are mandatory. As this is a remote role, strong self-discipline, proactive problem-solving abilities, and excellent virtual communication skills are crucial for success in supporting executives from a distance.
The Executive Assistant will play a critical role in ensuring the smooth and efficient operation of the executive office. This involves anticipating needs, proactively problem-solving, and maintaining the highest level of confidentiality and professionalism. You will need exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a demanding environment. Proficiency with various office productivity software and virtual communication tools is essential.
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings and appointments with precision.
- Coordinate all aspects of domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and prepare for board meetings, executive retreats, and other key events.
- Conduct research and gather information as needed for various projects and meetings.
- Manage expense reporting and reimbursement processes.
- Maintain and organize digital and physical filing systems.
- Provide general administrative support to ensure the efficient functioning of the executive office.
The ideal candidate will have a proven track record as an Executive Assistant or Senior Administrative Professional, preferably supporting C-level executives. A minimum of 5 years of relevant experience is required. Exceptional organizational, time management, and communication skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management and collaboration tools (e.g., Asana, Trello, Slack) are mandatory. As this is a remote role, strong self-discipline, proactive problem-solving abilities, and excellent virtual communication skills are crucial for success in supporting executives from a distance.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Assistant - C-Suite Support
Posted 16 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-paced organization, is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive remote support to their C-suite executives. This fully remote position requires exceptional organizational skills, impeccable attention to detail, and the ability to anticipate needs and manage priorities effectively in a virtual environment. You will be responsible for managing complex calendars, coordinating meetings, preparing correspondence, making travel arrangements, and handling various administrative tasks to ensure the smooth operation of executive functions. The ideal candidate will be a master of time management, possess excellent communication skills, and maintain a high level of professionalism and confidentiality.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and reports.
- Handle all aspects of executive travel arrangements, including flights, accommodation, visas, and itineraries.
- Screen and prioritize incoming communications, including emails, phone calls, and correspondence.
- Draft, proofread, and edit professional correspondence, memos, and other documents.
- Maintain organized electronic and physical filing systems.
- Conduct research and gather information as needed for various projects and executive requests.
- Act as a gatekeeper, ensuring executives' time is maximized and protected.
- Handle confidential information with the utmost discretion and integrity.
- Process expense reports and manage invoices.
- Provide general administrative support and assist with special projects as required.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Assistant - C-Suite Support
Posted 3 days ago
Job Viewed
Job Description
We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive remote support to our C-suite executives. This is a fully remote position, requiring exceptional administrative skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with utmost professionalism. Our client is a fast-growing technology firm known for its innovative culture.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements for multiple executives.
- Handle all incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely and professional responses.
- Prepare, proofread, and edit documents, presentations, and reports with accuracy and attention to detail.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes when required.
- Coordinate domestic and international travel, including flights, accommodation, visas, and ground transportation.
- Conduct research and prepare summaries on various topics as requested by executives.
- Manage expense reports and reimbursement processes.
- Maintain and organize digital files and records, ensuring confidentiality and easy retrieval.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Anticipate needs and proactively address potential issues to ensure seamless executive operations.
- Support with special projects and ad-hoc administrative tasks as assigned.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Google Meet, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive problem-solving abilities and a resourceful approach.
- Ability to work independently and adapt to changing priorities in a remote setting.
- Experience in managing travel arrangements and expense reporting.
- A degree in Business Administration or a related field is an advantage.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Executive Assistant (C-Suite Support)
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly proactive, organized, and discreet Remote Executive Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, allowing you the flexibility to manage executive schedules, communications, and administrative tasks from your home office while maintaining a high level of professionalism and efficiency. You will be responsible for managing complex calendars, scheduling meetings, and coordinating travel arrangements (flights, accommodation, itineraries) with meticulous attention to detail. Acting as a primary point of contact for internal and external stakeholders, you will screen and direct communications, handle correspondence, and draft important documents, presentations, and reports. Proactive anticipation of executive needs, problem-solving, and efficient execution of tasks are paramount. You will manage expense reporting, prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion. Maintaining confidential information with the utmost discretion and security is a core requirement. Organizing and preparing materials for board meetings, executive retreats, and other critical events will also fall under your purview. The ideal candidate will possess exceptional organizational and time-management skills, with a proven ability to prioritize and multitask effectively in a fast-paced environment. Excellent written and verbal communication skills are essential, along with a strong command of English grammar and professional etiquette. Proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace) and familiarity with video conferencing tools (e.g., Zoom, Teams) and project management software are required. Previous experience (minimum 3 years) as an Executive Assistant supporting senior-level executives, preferably in a remote setting, is highly desirable. Discretion, adaptability, and a proactive, service-oriented attitude are critical qualities for success in this role. You should be a self-starter, capable of working independently with minimal supervision, and committed to providing seamless administrative support to facilitate the productivity of our executives in **Nairobi, Nairobi, KE** and beyond.
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Assistant - C-Suite Support
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and discreet Remote Executive Assistant to provide comprehensive support to their C-suite executives. This position operates entirely remotely, offering a flexible work environment while ensuring seamless support to leadership. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements (virtual and physical, as needed), and preparing reports and presentations. Exceptional organizational and time management skills are crucial for prioritizing tasks and ensuring efficient workflow. You will serve as a primary point of contact for internal and external stakeholders, requiring outstanding communication and interpersonal skills. Confidentiality and discretion are paramount in this role. Experience with virtual collaboration tools, project management software, and office productivity suites is essential. The ideal candidate will have a proven track record supporting senior executives in a demanding environment. A proactive approach to anticipating needs, problem-solving, and implementing process improvements is highly valued. This is an excellent opportunity to become an integral part of a dynamic leadership team, contributing to the smooth operation of the business from a remote setting. The role is nominally based in **Nairobi, Nairobi, KE**, but is performed entirely remotely.
This advertiser has chosen not to accept applicants from your region.
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