2 Remote Executive Administrative Assistant C Suite Support jobs in whatjobs
Remote Executive Administrative Assistant - C-Suite Support
Posted 21 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This fully remote position demands exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, itineraries), and preparing correspondence, reports, and presentations. Your duties will include screening calls and emails, acting as a gatekeeper, and maintaining confidential information with the utmost discretion. Strong proficiency in virtual collaboration tools, calendar management software, and standard office applications (e.g., Microsoft Office Suite, Google Workspace) is required. Excellent communication and interpersonal skills are essential for interacting effectively with internal and external stakeholders at all levels. You will anticipate the needs of the executives and proactively address potential issues. The ability to work independently, exercise sound judgment, and maintain a high level of professionalism is paramount. This role offers the opportunity to play a vital support role in the leadership of a dynamic organization from the comfort of your remote workspace. The geographical focus for this role, while fully remote, is aligned with the Thika, Kiambu, KE region, indicating an understanding of local business operations. If you are a dedicated administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
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Remote Executive Administrative Assistant - C-Suite Support
Posted 12 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This is a fully remote position, offering the flexibility to manage your workday from anywhere. As the Executive Administrative Assistant, you will be the primary point of contact for internal and external communications, manage complex calendars, coordinate domestic and international travel arrangements, and prepare meeting materials. Your role is critical in ensuring the smooth and efficient operation of the executive office. You will handle confidential information with the utmost discretion and professionalism. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively address challenges. Strong communication and interpersonal skills are essential for liaising with a wide range of stakeholders. Proficiency in office productivity software and a commitment to providing outstanding administrative support are paramount. This role requires a self-starter with a strong work ethic, capable of prioritizing tasks and managing multiple deadlines effectively in a virtual environment. Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and calls.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Handle confidential and sensitive information with the utmost discretion.
- Screen and prioritize incoming communications, responding as appropriate or redirecting them.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Serve as a liaison between executives and internal/external contacts.
- Assist with expense reporting and budget tracking.
- Conduct research and gather information as needed.
- Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role supporting senior executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving skills and a proactive approach.
- Experience with virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Ability to work independently and manage responsibilities remotely with minimal supervision.
- A Bachelor's degree or equivalent experience is preferred.
This advertiser has chosen not to accept applicants from your region.
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