8 Senior Executive Assistant C Suite Support jobs in whatjobs
Senior Executive Assistant - C-Suite Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, requiring exceptional organizational and communication skills to manage executive schedules and communications effectively from a distance. You will be the gatekeeper, ensuring the smooth and efficient operation of the executive office, managing complex calendars, coordinating travel, preparing reports, and handling confidential information with the utmost professionalism.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple C-suite executives, scheduling meetings, appointments, and events with precision.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Screen and prioritize incoming communications, ensuring timely and appropriate responses.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Organize and manage executive meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential and sensitive information with discretion and integrity.
- Conduct research and compile data for reports and presentations as requested.
- Manage expense reports and invoice processing for executives.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain efficient filing systems and organizational structures for easy access to information.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role, supporting C-suite executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with a diverse range of individuals.
- High level of discretion, confidentiality, and professionalism.
- Proactive and resourceful problem-solving abilities.
- Ability to work independently with minimal supervision and demonstrate initiative.
- Experience in managing complex travel arrangements and international logistics is highly preferred.
- Familiarity with project management principles is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Senior Executive Assistant, C-Suite Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive support to their C-suite executives. This hybrid role requires a professional who can effectively manage administrative tasks, coordinate complex schedules, and act as a gatekeeper, ensuring seamless operations. You will be instrumental in facilitating the efficiency and productivity of our top leadership team. The position demands a high level of discretion, professionalism, and the ability to anticipate needs and proactively address them.
Key Responsibilities:
This role requires exceptional organizational, time management, and multitasking skills. You must be proficient in all Microsoft Office Suite applications and possess excellent written and verbal communication abilities. The ability to work independently, anticipate executive needs, and maintain composure under pressure is crucial. As this is a hybrid role, you will be expected to be available for in-office presence as needed, while also managing tasks remotely. Our client values a strong work ethic, reliability, and a commitment to supporting their executive team. This is an excellent opportunity for a seasoned administrative professional to contribute to a dynamic organization.
Key Responsibilities:
- Manage and maintain complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare agendas, minutes, and supporting documents for executive meetings.
- Screen and prioritize incoming communications, including emails, calls, and mail, responding as appropriate.
- Conduct research and prepare reports, presentations, and correspondence on behalf of executives.
- Manage and organize electronic and physical files, ensuring accuracy and easy retrieval of information.
- Handle confidential information with the utmost discretion and integrity.
- Liaise with internal departments and external stakeholders to facilitate communication and coordination.
- Manage expense reporting and reconcile corporate credit card statements.
- Provide general administrative support, including document management, printing, and scanning.
- Proactively identify and resolve administrative issues before they escalate.
- Serve as a primary point of contact for executives, providing professional and courteous assistance.
This role requires exceptional organizational, time management, and multitasking skills. You must be proficient in all Microsoft Office Suite applications and possess excellent written and verbal communication abilities. The ability to work independently, anticipate executive needs, and maintain composure under pressure is crucial. As this is a hybrid role, you will be expected to be available for in-office presence as needed, while also managing tasks remotely. Our client values a strong work ethic, reliability, and a commitment to supporting their executive team. This is an excellent opportunity for a seasoned administrative professional to contribute to a dynamic organization.
This advertiser has chosen not to accept applicants from your region.
1
Senior Executive Assistant - C-Suite Support
Posted 12 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization operating at the forefront of its industry, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive support to its C-suite executives. This is a fully remote position, demanding exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules seamlessly. You will be the right-hand person to senior leadership, ensuring the smooth day-to-day operations of their executive functions. This role requires a high degree of professionalism, adaptability, and the ability to thrive in a fast-paced, remote work environment.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple C-level executives, including scheduling meetings, appointments, and travel.
- Coordinate and arrange domestic and international travel logistics, including flights, accommodations, visas, and itineraries.
- Prepare and edit correspondence, presentations, and reports with accuracy and attention to detail.
- Screen and prioritize incoming communications, responding independently when appropriate.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and gather information for executive projects and initiatives.
- Manage expense reporting and budget tracking for executive activities.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative challenges to ensure efficient workflow.
- Anticipate executive needs and proactively offer solutions and support.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably supporting C-suite executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and confidentiality.
- Ability to work independently, proactively, and effectively in a fully remote setting.
- Experience in coordinating complex travel arrangements.
- Problem-solving attitude and a keen eye for detail.
- Prior experience in (Industry relevant to client, e.g., technology, finance, non-profit) is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Senior Executive Assistant - C-Suite Support
Posted 6 days ago
Job Viewed
Job Description
Our client, a rapidly growing technology firm, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive support to their C-suite executives. This position will operate on a fully remote basis, requiring a high degree of autonomy, discretion, and efficiency. The Senior Executive Assistant will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, handle correspondence, and act as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate the needs of busy executives. A professional demeanor, strong communication skills, and a commitment to maintaining confidentiality are paramount. You will be instrumental in ensuring the smooth operation of executive functions, allowing leadership to focus on strategic initiatives. This role demands proactivity in problem-solving, effective time management, and the ability to multitask in a fast-paced environment. You will often be the first point of contact for stakeholders interacting with the executive team, requiring a polished and competent presence. We are looking for a dedicated individual with a proven history of providing high-level administrative support. Your responsibilities will include managing multiple complex calendars, arranging domestic and international travel, coordinating meetings and events, conducting research, preparing documents, and managing office supplies and expenses. Key Responsibilities:
- Manage and optimize complex executive calendars and schedules.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare meeting agendas, take minutes, and track action items.
- Draft and proofread correspondence, emails, and reports.
- Screen and prioritize incoming communications.
- Serve as a liaison between executives and internal/external stakeholders.
- Manage executive expense reports and reimbursements.
- Conduct research and prepare presentations as needed.
- Handle confidential information with the utmost discretion.
- Anticipate executive needs and proactively address potential issues.
- High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience as an Executive Assistant, supporting C-level executives.
- Proven experience managing complex calendars and travel arrangements.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Ability to multitask and prioritize effectively in a demanding environment.
- Discretion and confidentiality are essential.
- Proactive problem-solving skills and a resourceful attitude.
- Experience in a technology or fast-paced startup environment is advantageous.
This advertiser has chosen not to accept applicants from your region.
3
Senior Executive Assistant - C-Suite Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive support to C-suite executives. This pivotal role operates within a fully remote framework, requiring exceptional organizational and communication skills to manage complex calendars, coordinate high-level meetings, and handle sensitive information with utmost discretion. The successful candidate will be adept at anticipating needs, managing priorities, and ensuring the smooth day-to-day operations of the executives they support.
Responsibilities:
Qualifications:
This is an excellent opportunity for an experienced executive assistant to leverage their skills in a flexible, remote work setting.
Responsibilities:
- Manage complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements with precision.
- Screen and prioritize incoming communications, including emails, calls, and mail, ensuring timely responses.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Organize and manage logistics for executive meetings, conferences, and events, both virtual and in-person as needed.
- Conduct research and gather information on various topics as requested by executives.
- Maintain confidential files and records with absolute discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Handle expense reporting and budget tracking for executive offices.
- Anticipate the needs of executives and proactively offer solutions.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Proven ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
- Exceptional organizational skills and meticulous attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Experience with calendar management and travel coordination software.
- High level of discretion and professionalism.
- Ability to work independently and as part of a remote team.
- Strong problem-solving skills and a proactive, can-do attitude.
- This role is fully remote, based out of the general area supporting Kitale, Trans-Nzoia, KE , requiring self-discipline and excellent time management.
This is an excellent opportunity for an experienced executive assistant to leverage their skills in a flexible, remote work setting.
This advertiser has chosen not to accept applicants from your region.
4
Senior Executive Assistant - C-Suite Support
Posted 6 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and exceptionally discreet Senior Executive Assistant to provide comprehensive remote support to C-suite executives. This role requires meticulous attention to detail, advanced scheduling capabilities, and the ability to manage complex calendars and communications across multiple time zones. You will be responsible for managing executive correspondence, preparing reports and presentations, coordinating travel arrangements, and anticipating the needs of the executives you support. The ideal candidate will have a proven track record of supporting senior leadership in a fast-paced environment, ideally within a remote-first setup. Exceptional communication and interpersonal skills are essential, as is the ability to handle confidential information with the utmost discretion. You will act as a trusted gatekeeper and liaison, ensuring smooth operational flow for the executive team. Proficiency in various productivity tools and software suites is a must. This is a demanding yet rewarding position for a self-starter who excels in a remote work setting. You will play a critical role in optimizing the efficiency and effectiveness of our client's top leadership. Proactive problem-solving and the ability to anticipate challenges before they arise are key attributes. We are seeking an individual who is adaptable, resilient, and dedicated to providing unparalleled administrative support. The ability to multitask and prioritize effectively under pressure is crucial. This role, while remote, is tied to the administrative backbone supporting leadership often based in key economic centers like Eldoret, Uasin Gishu, KE . We value candidates who are highly professional, reliable, and committed to exceeding expectations.
This advertiser has chosen not to accept applicants from your region.
5
Senior Executive Assistant - C-Suite Support
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, requiring exceptional communication and organizational skills to manage complex schedules and confidential information from a home office. The ideal candidate will have a proven track record of supporting senior leadership, managing diverse administrative tasks, and anticipating the needs of executives. You will act as a key point of contact, ensuring seamless operations and efficient workflow.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, responding to inquiries and requests as appropriate.
- Organize and prepare for meetings, including distributing agendas, taking minutes, and following up on action items.
- Conduct research and gather information as needed for executive projects and meetings.
- Manage expense reports and process invoices in a timely manner.
- Act as a liaison between executives and internal/external stakeholders, maintaining strong relationships.
- Handle confidential information with the utmost discretion and integrity.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized digital and physical filing systems.
- Provide general administrative support, including document management and office supplies management.
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent experience.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proactive problem-solving abilities and a strong attention to detail.
- Ability to work independently and as part of a remote team, demonstrating initiative.
- Experience with travel booking and expense management software.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Senior executive assistant c suite support Jobs in Kenya !
6
Senior Executive Assistant - C-Suite Support
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organization, is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive support to their C-suite executives in a fully remote capacity. This crucial role involves managing complex calendars, coordinating global travel arrangements, preparing executive correspondence, and handling sensitive information with the utmost discretion. You will act as a gatekeeper, efficiently managing communication flow and prioritizing tasks to ensure executives can focus on strategic initiatives. The ideal candidate possesses exceptional organizational skills, superior time management abilities, and a strong understanding of business operations. Proficiency in office productivity software, virtual meeting platforms, and project management tools is essential. You will be responsible for preparing reports, presentations, and agendas, as well as conducting research and managing special projects as assigned. This is an outstanding opportunity to work at the heart of executive decision-making, contributing to the smooth operation of a leading company while enjoying the flexibility of a remote role. We are looking for a polished professional with a proactive approach, excellent interpersonal skills, and a commitment to delivering high-quality support in a confidential and fast-paced environment.
Responsibilities:
Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare, proofread, and edit executive correspondence, reports, presentations, and meeting minutes.
- Serve as the primary point of contact for internal and external stakeholders, managing communication flow efficiently.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and gather information for executive decision-making and special projects.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and tracking action items.
- Anticipate executive needs and proactively address potential issues.
- Manage expense reports and invoicing processes.
- Support onboarding processes for new executives and key personnel.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience providing high-level administrative support to C-suite executives.
- Exceptional organizational and time management skills with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Ability to multitask, prioritize effectively, and work independently in a remote setting.
- High level of discretion and confidentiality.
- Experience with project management or CRM software is a plus.
This advertiser has chosen not to accept applicants from your region.
7