2,605 Executive Administrative Assistant jobs in Kenya
Remote Executive Administrative Assistant - Project Support
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This role is pivotal in ensuring the smooth operation of daily administrative tasks, supporting senior leadership, and coordinating various projects. As a fully remote employee, you will leverage digital tools and communication platforms to manage schedules, coordinate meetings, prepare documents, and handle correspondence with utmost efficiency and confidentiality. This position demands exceptional attention to detail, strong problem-solving abilities, and a proactive approach to anticipating needs.
Key responsibilities include managing complex calendars, arranging travel (when necessary, although the role is primarily remote), preparing reports and presentations, and maintaining organized digital filing systems. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. The ideal candidate will be adept at multitasking, prioritizing workload effectively, and working autonomously in a virtual environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. Experience with project management tools and virtual collaboration software is a significant advantage.
This is an exciting opportunity to contribute to a dynamic organization while enjoying the flexibility of a fully remote position . You will be instrumental in streamlining administrative processes and supporting strategic initiatives. The ability to maintain a high level of professionalism and discretion at all times is critical. We are looking for an individual who is adaptable, resourceful, and committed to delivering exceptional support. If you thrive in a remote work setting and possess the requisite administrative and organizational skills, we invite you to apply for this position based in **Ruiru, Kiambu, KE**, and accessible globally.
Responsibilities:
Qualifications:
Key responsibilities include managing complex calendars, arranging travel (when necessary, although the role is primarily remote), preparing reports and presentations, and maintaining organized digital filing systems. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. The ideal candidate will be adept at multitasking, prioritizing workload effectively, and working autonomously in a virtual environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. Experience with project management tools and virtual collaboration software is a significant advantage.
This is an exciting opportunity to contribute to a dynamic organization while enjoying the flexibility of a fully remote position . You will be instrumental in streamlining administrative processes and supporting strategic initiatives. The ability to maintain a high level of professionalism and discretion at all times is critical. We are looking for an individual who is adaptable, resourceful, and committed to delivering exceptional support. If you thrive in a remote work setting and possess the requisite administrative and organizational skills, we invite you to apply for this position based in **Ruiru, Kiambu, KE**, and accessible globally.
Responsibilities:
- Manage executive calendars and schedule appointments.
- Prepare correspondence, memos, and presentations.
- Coordinate and document virtual meetings.
- Maintain digital filing systems and databases.
- Assist with project-related administrative tasks.
- Handle incoming and outgoing communications.
- Provide general administrative support to a team of executives.
- Manage travel arrangements and expense reports.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Strong written and verbal communication abilities.
- Ability to work independently and manage multiple priorities remotely.
- Discretion and confidentiality in handling sensitive information.
- Familiarity with project management and virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Executive Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
This advertiser has chosen not to accept applicants from your region.
1
Office Manager and Executive Assistant
Posted 23 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Manager and Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This dual role requires an individual adept at managing both office operations and providing high-level support to senior executives. You will be responsible for overseeing the smooth functioning of remote office operations, including managing correspondence, scheduling meetings, coordinating travel arrangements, and maintaining office supplies. As an Executive Assistant, you will manage complex calendars, prepare reports and presentations, handle confidential information with discretion, and serve as a primary point of contact for executives. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with remote collaboration tools are essential. Excellent communication and interpersonal skills are required to interact professionally with internal teams, external clients, and stakeholders. You must be a self-starter, able to work independently with minimal supervision, and demonstrate a proactive approach to problem-solving. Discretion, confidentiality, and a high level of professionalism are paramount. This role offers a dynamic opportunity to contribute to the efficiency and success of a growing organization. If you are a seasoned administrative professional with a knack for multitasking and thrive in a fully remote setting, we encourage you to apply. This position is associated with Thika, Kiambu, KE , and demands full remote dedication.
This advertiser has chosen not to accept applicants from your region.
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Office Manager & Executive Assistant
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to oversee daily office operations and provide comprehensive administrative support to senior leadership. This dynamic role is crucial for ensuring a smooth and efficient working environment. You will be responsible for managing office facilities, coordinating schedules, handling correspondence, and supporting executive functions. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively. This position requires a professional demeanor and a commitment to maintaining confidentiality. You will be the first point of contact for visitors and play a key role in maintaining the professional image of the office. Responsibilities include managing office supplies, coordinating meetings and events, making travel arrangements, and assisting with the onboarding of new employees. You will also support the executive team with tasks such as preparing reports, managing calendars, and conducting research. Experience with standard office software and a proactive approach to problem-solving are essential. We are looking for an individual who is adept at managing priorities, anticipating needs, and ensuring that all administrative functions are executed seamlessly. This role offers an excellent opportunity to be a vital part of a growing organization and to contribute to its overall success through exceptional administrative support.
Responsibilities:
Qualifications:
Responsibilities:
- Oversee daily office operations, including managing supplies, equipment, and vendor relationships.
- Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
- Prepare correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing mail and manage internal communication channels.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
- Assist with the onboarding process for new employees, including paperwork and orientation.
- Organize and manage office events, meetings, and conferences.
- Maintain organized filing systems, both physical and digital.
- Implement and improve office administrative procedures and policies.
- Manage petty cash and process expense reports.
- Provide general administrative support to the team as needed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 3+ years of experience in office management or executive assistant roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and the ability to maintain confidentiality.
- Proactive problem-solving skills and a detail-oriented approach.
- Experience with scheduling and travel coordination.
- A professional and courteous demeanor.
This advertiser has chosen not to accept applicants from your region.
3
Remote Office Manager & Executive Assistant
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Manager & Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote, essential role designed to ensure the smooth and efficient operation of our client's virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. As an Office Manager, you will also be responsible for maintaining virtual office systems, managing vendor relationships, overseeing supplies and equipment, and ensuring a positive and productive remote work atmosphere for all employees. The ideal candidate possesses exceptional organizational skills, a strong understanding of modern office technologies and remote collaboration tools, and the ability to anticipate the needs of executives. You must be adept at multitasking, prioritizing tasks, and working independently with minimal supervision. Excellent written and verbal communication skills are critical, as is a high level of discretion and professionalism. This role requires someone who can seamlessly manage diverse responsibilities, maintain meticulous attention to detail, and contribute positively to the company culture, all within a remote setting. If you are a self-starter with a passion for administrative excellence and thrive in a virtual environment, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives across various time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Serve as the primary point of contact for internal and external communications.
- Manage virtual office operations, including onboarding support for new remote employees.
- Oversee procurement and management of office supplies and equipment for remote staff.
- Develop and implement administrative procedures to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Organize and coordinate virtual team events and meetings.
- Liaise with IT support to ensure smooth operation of remote work tools and systems.
- Maintain organized digital filing systems and databases.
- Assist with special projects as assigned by senior leadership.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Demonstrated ability to manage complex calendars and prioritize effectively.
- Proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and office suites (e.g., Google Workspace, Microsoft Office 365).
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- High level of discretion, professionalism, and reliability.
- Ability to work independently and proactively in a remote setting.
- Experience in a fast-paced environment is advantageous.
- A strong understanding of administrative best practices in a remote work context.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
4
Office Manager - Executive Support
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth day-to-day operations of their **Meru** office. This is an on-site position, requiring a dedicated professional to manage administrative functions and provide essential support. You will be responsible for a wide range of duties, including managing office supplies, coordinating vendor relationships, overseeing facilities maintenance, and ensuring a safe and efficient work environment. A key aspect of this role involves providing comprehensive administrative support to senior management, which may include calendar management, travel arrangements, and preparing correspondence. You will also play a vital role in onboarding new employees, managing HR-related administrative tasks, and assisting with event planning. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail. Strong proficiency in office software suites (Microsoft Office or Google Workspace) is essential, as is the ability to manage multiple priorities effectively. Excellent communication and interpersonal skills are crucial for interacting with staff, visitors, and external partners. Previous experience in an office management or senior administrative support role is highly desirable. You should be a self-starter, capable of working independently and as part of a team, with a commitment to maintaining high standards of professionalism and discretion. This role offers a fantastic opportunity to contribute to the operational success of our client's **Meru** branch. Responsibilities:
- Manage all aspects of office operations, ensuring efficiency and organization.
- Oversee inventory of office supplies and equipment, placing orders as needed.
- Coordinate with vendors for maintenance, repairs, and services.
- Ensure the office environment is clean, safe, and welcoming.
- Provide high-level administrative support to executives, including calendar management and travel coordination.
- Prepare reports, presentations, and correspondence.
- Assist with the onboarding process for new employees.
- Manage incoming and outgoing mail and communications.
- Plan and coordinate office events and meetings.
- Maintain confidentiality of sensitive information.
- Proven experience as an Office Manager or in a similar administrative role.
- Strong understanding of office management principles and best practices.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and collaboratively.
- Experience in basic HR administration is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Administrative Assistant - Executive Support Specialist
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Proficiency in various office software and virtual collaboration tools is essential. This is a fully remote position, requiring a high degree of self-motivation, autonomy, and the ability to manage multiple tasks effectively in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Conduct research and compile data for various projects and reports.
- Manage expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support as needed, including document formatting and data entry.
- Anticipate the needs of executives and proactively address them.
- Ensure efficient workflow and seamless communication across virtual platforms.
- Maintain a professional and positive demeanor at all times.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to handle sensitive information with complete confidentiality.
- Proactive and resourceful, with the ability to work independently and take initiative.
- Strong problem-solving skills and adaptability.
- Professional and courteous demeanor.
- Previous experience in a remote work setting is highly preferred.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Office Manager - Executive Support
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager to provide comprehensive administrative support and manage daily operations for their executive team. This is a crucial fully remote role, ensuring the smooth functioning of administrative tasks and supporting the efficiency of senior leadership. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to anticipate needs and proactively solve problems. You will act as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism and discretion. Responsibilities include managing correspondence, organizing virtual team events, maintaining databases, and overseeing the procurement of office supplies and equipment for remote employees. The ideal candidate will have a strong understanding of office management principles and extensive experience in executive administrative support. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools and cloud-based collaboration platforms are essential. Excellent communication, interpersonal, and time management skills are paramount. As a fully remote position, you must be self-disciplined, adept at managing your workload independently, and comfortable leveraging technology to maintain seamless communication and workflow. You will play a vital role in ensuring that our executives can focus on strategic initiatives by handling all administrative complexities. The ability to multitask, prioritize effectively, and maintain confidentiality is critical. This position offers the opportunity to be an indispensable part of a supportive and dynamic team, contributing significantly to the overall operational success from a remote location. You will be expected to maintain a high standard of support and contribute to improving administrative processes.
Qualifications:
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in office administration, executive assistance, or a similar role.
- Proven experience supporting C-level executives in a fast-paced environment.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Exceptional written and verbal communication skills.
- Experience with calendar management, travel arrangements, and event coordination.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and cloud collaboration tools.
- High degree of professionalism, discretion, and reliability.
- Ability to work autonomously and manage responsibilities effectively in a remote setting.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant - Remote Executive Support
Posted 8 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-growing technology firm, is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role requiring impeccable organizational skills, exceptional attention to detail, and the ability to manage complex schedules, communications, and logistical arrangements with utmost discretion. The ideal candidate will be a master of time management, adept at anticipating needs, and proficient in utilizing a wide range of digital tools to ensure seamless executive operations. This fully remote position offers the flexibility to work from home while playing an integral part in the efficiency and effectiveness of our leadership team.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding as necessary.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Conduct research and compile information as needed for various projects and executive initiatives.
- Maintain confidential files and records with meticulous attention to detail.
- Manage expense reporting and assist with budget tracking for executive offices.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Support special projects and initiatives as assigned by executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote capacity.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with video conferencing tools (Zoom, Microsoft Teams, Google Meet) and project management software.
- Excellent written and verbal communication skills, with a strong command of English grammar and proofreading.
- Utmost discretion and a strong understanding of confidentiality.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Adaptable and able to thrive in a fast-paced, dynamic remote environment.
- A positive attitude and a professional demeanor.
This advertiser has chosen not to accept applicants from your region.
8
Office Administrator and Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of daily administrative functions and providing dedicated support to senior executives. You will be responsible for a wide range of tasks, including managing calendars, coordinating meetings, handling correspondence, and maintaining office systems. This is a fully remote position, offering the flexibility to manage your work environment while ensuring high levels of productivity and professionalism.
The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You should be proficient in various office software and comfortable working independently with minimal supervision. Excellent communication and interpersonal skills are crucial for interacting with internal teams, external partners, and clients. We are looking for a reliable, adaptable, and proactive individual who can anticipate needs and provide proactive solutions.
Key Responsibilities:
The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You should be proficient in various office software and comfortable working independently with minimal supervision. Excellent communication and interpersonal skills are crucial for interacting with internal teams, external partners, and clients. We are looking for a reliable, adaptable, and proactive individual who can anticipate needs and provide proactive solutions.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Organize and maintain digital and physical filing systems.
- Assist with budget management, expense tracking, and invoice processing.
- Order and manage office supplies and equipment.
- Provide general administrative support to the team as needed.
- Ensure efficient operation of office equipment and systems.
- Act as a point of contact for internal and external inquiries.
- Assist with event planning and coordination.
- Perform other administrative duties as assigned.
- Proven experience as an Office Administrator, Executive Assistant, or similar administrative role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask, prioritize, and manage workload effectively in a remote environment.
- Proactive attitude and ability to anticipate needs.
- Discretion and confidentiality in handling sensitive information.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Reliable internet connection and a dedicated workspace.
This advertiser has chosen not to accept applicants from your region.
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