1,123 Executive Administrative Assistant jobs in Kenya
Executive Administrative Assistant
Nairobi, Nairobi
KES900000 - KES1200000 Y
GTC Kenya
Posted today
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Job Description
Company Description
The Global Trade Center in Nairobi, Kenya is a premium city complex in East Africa, set in a prime location within the city. Known as "A Landmark by Day, A Lighthouse at Night", the complex includes a 603-ft office tower, the JW Marriott Luxury 5 Star Hotel, a luxurious apartment community, and a boutique mall. It is the largest and most diverse city complex in Kenya, catering to business, residential, social, and consumer needs. Situated in Westlands, Nairobi's emerging central business district, the Global Trade Center is a landmark that signifies the future of the city.
Role Description
This is a full-time on-site role for an Executive Administrative Assistant, located in Nairobi County, Kenya. The Executive Administrative Assistant will be responsible for providing high-level administrative support, managing phone calls with proper etiquette, coordinating executive schedules, organizing and maintaining clerical records, and facilitating effective communication within the organization.
Qualifications
- Administrative Assistance and Executive Administrative Assistance skills
- Strong Phone Etiquette and Communication skills
- Proficient Clerical Skills
- Excellent organizational and multitasking abilities
- Attention to detail and problem-solving skills
- Ability to work independently and manage confidential information
- Bachelor's degree in business administration or related field is a plus
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0
Executive Administrative Assistant
01000 Makongeni
KES55000 Annually
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in **Thika, Kiambu, KE**. This hybrid role offers a blend of in-office and remote work, allowing for flexibility while ensuring crucial face-to-face interaction and team collaboration. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. This role requires a professional demeanor, excellent time management, and the ability to anticipate needs and provide proactive support.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls with precision.
- Arrange complex domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and coordinate meetings, including preparing agendas, distributing materials, and taking minutes.
- Manage expense reports and budget tracking for executive office.
- Handle confidential and sensitive information with the utmost discretion.
- Conduct research and compile data for various projects and initiatives.
- Assist with event planning and coordination as needed.
- Maintain organized filing systems, both electronic and physical.
- Provide general administrative support to the executive team, anticipating needs and proactively offering solutions.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Executive Assistant or in a similar administrative role, supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with all levels of staff and external contacts.
- Ability to multitask, prioritize, and manage a high-volume workload effectively.
- Discretion and confidentiality are paramount.
- Proactive problem-solving skills and a detail-oriented approach.
- Experience with (mention relevant software/tools if applicable) is a plus.
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1
Executive Administrative Assistant
00200 Ngong
KES90000 Annually
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Job Description
Our client, a fast-growing tech startup, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This role is fully remote, allowing you to manage executive schedules, communications, and logistics from anywhere. You will be the primary point of contact for internal and external stakeholders, ensuring smooth and efficient operations.
Key responsibilities include managing complex calendars, coordinating meetings and appointments, and making travel arrangements. You will prepare reports, presentations, and correspondence, ensuring accuracy and professionalism. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. You will also be responsible for managing office supplies and logistics for remote employees, as well as assisting with special projects.
The ideal candidate will possess excellent communication and interpersonal skills, with a high degree of discretion and confidentiality. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Experience supporting C-level executives in a remote capacity is highly advantageous. This is a fantastic opportunity to contribute to the success of a dynamic organization from the **Ruiru, Kiambu, KE** area, working entirely remotely.
Qualifications:
Key responsibilities include managing complex calendars, coordinating meetings and appointments, and making travel arrangements. You will prepare reports, presentations, and correspondence, ensuring accuracy and professionalism. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. You will also be responsible for managing office supplies and logistics for remote employees, as well as assisting with special projects.
The ideal candidate will possess excellent communication and interpersonal skills, with a high degree of discretion and confidentiality. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Experience supporting C-level executives in a remote capacity is highly advantageous. This is a fantastic opportunity to contribute to the success of a dynamic organization from the **Ruiru, Kiambu, KE** area, working entirely remotely.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
- Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant, preferably supporting senior executives.
- Proven experience in calendar management, travel arrangements, and event coordination.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual meeting platforms (Zoom, Microsoft Teams) and project management tools.
- High level of professionalism, discretion, and organizational ability.
- Ability to work independently and proactively in a remote setting.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
10100 Nyeri Town
KES110000 Annually
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in a fully remote capacity. This role is critical for ensuring the smooth and efficient operation of executive functions. You will manage complex calendars, schedule meetings, coordinate travel arrangements, prepare reports and presentations, and handle confidential information with discretion. The ideal candidate will possess exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment. Strong written and verbal communication skills are essential, as is proficiency in various office productivity software suites. You should be a self-starter, capable of anticipating needs and proactively addressing potential issues. This position requires a high level of professionalism, diplomacy, and the ability to build rapport with internal and external stakeholders. Experience supporting C-level executives is highly preferred. You will be responsible for managing correspondence, preparing meeting minutes, conducting research, and undertaking special projects as assigned. This is an excellent opportunity for an experienced administrative professional to contribute to a dynamic organization from a remote setting, supporting leadership connected to **Nyeri, Nyeri, KE**, and ensuring seamless executive operations.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
01000 Mangu
KES150000 Annually
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Posted today
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote setting. This role is critical in ensuring the smooth and efficient operation of executive functions, managing schedules, communications, and administrative tasks with utmost discretion and professionalism. The ideal candidate will be adept at multitasking, possess excellent communication skills, and be proficient in a range of digital productivity tools. As a remote-first position, you will work independently, leveraging technology to maintain seamless support and collaboration with a global team. You will be the central point of contact for various administrative matters, ensuring that executives can focus on strategic objectives.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements (virtual and physical).
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate and facilitate virtual meetings, ensuring all participants have necessary information and technology support.
- Maintain confidential files and records with accuracy and security.
- Conduct research and compile data as requested by executives.
- Anticipate needs and proactively address potential issues.
- Manage expense reporting and process invoices.
- Serve as a primary point of contact for internal and external stakeholders.
- Assist with special projects and initiatives as assigned.
- Proven experience as an Executive Administrative Assistant or in a similar high-level administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with video conferencing platforms (e.g., Zoom, Microsoft Teams) and project management tools.
- Excellent written and verbal communication skills.
- High degree of professionalism, discretion, and confidentiality.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced, remote environment.
- Strong problem-solving skills and attention to detail.
- A proactive and adaptable approach to tasks.
- Experience supporting C-level executives is highly preferred.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
50100 Kakamega, Western
KES75000 Annually
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Posted today
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support our senior leadership team in a fully remote capacity. This role demands exceptional organizational skills, discretion, and the ability to manage complex schedules and communications effectively. You will be the primary point of contact for internal and external inquiries, managing correspondence, preparing documents, and coordinating virtual meetings and events. Your responsibilities will include calendar management, travel arrangements (if virtual or requiring coordination), expense reporting, and maintaining organized digital filing systems. The ideal candidate will be proficient in all standard office software and virtual collaboration tools, possessing a strong command of written and verbal communication. You must be adept at anticipating needs, prioritizing tasks, and maintaining a high level of professionalism and confidentiality in all interactions. This position requires a detail-oriented individual who can work independently, manage multiple priorities simultaneously, and contribute to the smooth operation of our executive functions from a remote setting. Your ability to proactively identify potential issues and propose solutions will be highly valued. This is a fantastic opportunity to provide essential support to our leadership team, enabling them to focus on strategic objectives, all while working entirely from home. The successful candidate will play a crucial role in ensuring seamless communication and efficient operations.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule virtual meetings.
- Handle correspondence and communications with discretion.
- Prepare reports, presentations, and other documents.
- Coordinate virtual events and team-building activities.
- Manage expense reports and administrative budgets.
- Maintain organized digital filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Proven experience as an Executive Administrative Assistant or similar role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively.
- Experience in a remote work environment is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
20117 Mwembe
KES75000 Annually
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Posted today
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Job Description
Our client is looking for a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This position is fully remote, demanding exceptional organizational and communication skills to manage the executives' schedules and administrative needs efficiently. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. Key duties include filtering and prioritizing communications, making informed decisions on behalf of executives, and handling confidential information with the utmost discretion. The ideal candidate will possess a minimum of 5 years of experience supporting C-level executives in a similar capacity. Impeccable organizational and time-management skills are essential, as is proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools. Excellent written and verbal communication skills are required, along with a professional and courteous demeanor. The ability to anticipate needs, solve problems proactively, and multitask effectively in a fast-paced, remote environment is critical. You should be a resourceful self-starter with a keen eye for detail and a commitment to maintaining confidentiality. This role offers the opportunity to work closely with key decision-makers and contribute to the smooth operation of executive functions. Join our dedicated remote team and provide essential support that drives organizational success. This critical administrative function supports leadership for operations centered around Naivasha, Nakuru, KE .
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6
Executive Administrative Assistant
20200 Kapsuser
KES2800000 Annually
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Posted today
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Job Description
Our client is a dynamic and forward-thinking organization seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring a self-starter with exceptional communication and multitasking abilities. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling sensitive information with discretion. The ideal candidate will be adept at anticipating needs, streamlining processes, and ensuring the smooth operation of executive functions from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange and coordinate domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, and act as a gatekeeper when necessary.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and compile information for special projects and reports as requested.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Process expense reports and manage departmental budgets.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively identify opportunities to improve administrative processes and efficiency.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with colleagues at all levels.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a remote team, demonstrating initiative and problem-solving skills.
- Experience with project management tools is a plus.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
70100 Abothuguchi West
KES95000 Annually
WhatJobs
Posted today
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Job Description
Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is crucial for ensuring the smooth and efficient operation of executive functions from a distance. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities in a fast-paced, remote environment. Responsibilities will include managing complex calendars, scheduling meetings across various time zones, coordinating travel arrangements, and preparing executive correspondence and reports. You will also be responsible for handling confidential information with discretion and maintaining effective communication channels with internal and external stakeholders. Proficiency in standard office software suites and virtual collaboration tools is essential. This position demands excellent communication, interpersonal, and problem-solving skills. The ability to work independently, demonstrate initiative, and maintain a high level of professionalism while working remotely is paramount. If you are a dedicated administrative professional seeking a challenging and rewarding remote opportunity to support executive decision-making and operations, we invite you to apply. You will play a vital role in enabling our client's leadership team to focus on strategic objectives, all managed from your remote workspace, contributing to their operational efficiency within Garissa, Garissa, KE .
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8
Executive Administrative Assistant
80101 Shella
KES90000 Annually
WhatJobs
Posted today
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote, full-time position, offering the flexibility to work from anywhere. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. Your responsibilities will include managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, handling confidential correspondence, and serving as a primary point of contact for internal and external stakeholders. You will also be responsible for organizing virtual meetings, managing project timelines, and ensuring smooth day-to-day operations for the executives you support. Strong communication and interpersonal skills are essential, as you will be interacting with individuals at all levels of the organization. Experience with project management tools and a proficiency in standard office software suites (Microsoft Office, Google Workspace) are required. The ability to anticipate needs, problem-solve independently, and maintain a high level of professionalism and discretion is paramount. This role requires a dedicated individual who thrives in a remote setting and is committed to providing outstanding administrative support. The ability to adapt to evolving priorities and maintain confidentiality is crucial. You will be instrumental in ensuring the efficiency and effectiveness of our executive team, contributing directly to the company's strategic objectives. Your role will involve proactive planning and execution of administrative tasks, ensuring seamless operations. We are looking for someone who is self-motivated, detail-oriented, and possesses excellent time management skills. The ability to work autonomously and as part of a distributed team is key. Your contribution will be vital in supporting high-level decision-making and operational excellence. This position is based remotely, with the understanding that occasional virtual collaboration sessions may be scheduled. The core responsibilities include maintaining extensive travel itineraries, preparing meeting agendas and minutes, and managing expense reporting for the executives. A bachelor's degree in business administration or a related field is preferred, along with a minimum of 5 years of experience in a similar executive support role. Join our dynamic team and make a significant impact from the convenience of your home office, serving our executives in the **Malindi, Kilifi, KE** region and beyond.
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