3,790 Conference Management jobs in Kenya
Global Events and Conferences Manager Re-advertised
Posted today
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Job Description
- Nairobi Kenya
- Posted 1 day ago
- Deadline: 05 October 2025
- Partner: CIFOR-ICRAF
CIFOR-ICRAF
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This is an exciting opportunity to join one of the leading science communications programs in the world. The Global Events and Conferences Manager will work with a high-performing, dynamic and creative team and contribute to CIFOR-ICRAF's global efforts to stabilize the climate, reverse biodiversity loss, and improve food security.
We're looking for someone with creative vision and drive, who is a communications all-rounder and experienced manager with a keen eye for detail and quality.
Reporting to the Head of Global Outreach and Engagement, the Global Events and Conferences Manager has a knack for organizing impactful, memorable events around the world with flair. From the small details of events to big-picture overviews, like preparing the global communications strategy and budget forecasting each year for conferences and events, the Global Events and Conferences Manager leads the coordination of internal and external communication, events budget management and overall events logistical support; oversees relevant staff and consultants; and leads the publication and dissemination of knowledge products around events.
The successful candidate will ensure the effective evaluation of CIFOR-ICRAF's global events in alignment with the overall outreach and communications strategy. They will work with the Communications, Outreach and Engagement unit and CIFOR-ICRAF's scientific staff to improve the efficiency and effectiveness of CIFOR-ICRAF's overall investment in events, workshops, and conferences through effective planning and evaluation.
Duties and responsibilities
- Source and implement a digital events platform for all CIFOR-ICRAF digital and hybrid events.
- Develop and execute full communications plans for each event, including briefs, editorial agenda, run-of-show, speaking notes and leading on the communications strategy.
- Liaise with CIFOR-ICRAF scientists to prepare and to assist in drafting concept notes related to CIFOR-ICRAF campaigns, events, online initiatives including events of global significance, Global Landscapes Forum events and regional and thematic events.
- Provide full events planning, implementation, reports, and logistical service to CIFOR-ICRAF's themes and regions and prepare event reports and lessons learnt for knowledge management.
- Build a global events program.
- Manage and report on events budgets.
- Hire and manage event subcontractors.
- Manage consultants and staff involved in CIFOR-ICRAF's global events and ensure effective coordination with scientists and the Communications, Outreach and Engagement unit.
- Serve as a focal point, develop, and manage relationships with stakeholders and partners and organizations related to conferences.
- Manage the preparation and execution of all conference contracts.
- Coordinate the CIFOR-ICRAF's Events Management System, events webpage and events calendar and conduct research to build a more comprehensive event portfolio for the institution to maximize its impact and influence in the agriculture and forestry sectors, and beyond.
- Work closely with fellow CIFOR-ICRAF COE team members
Education, knowledge and experience
- A degree in communications or a related discipline
- At least 5 years experience in global conferences, events planning, logistics and budget management
- Experience in coordinating large conferences involving senior government ministers and in managing attendances of more than 1,000 participants.
Terms and conditions
- This is a consultancy position.
- The period of the consultancy is 1 (one) year.
- Work location: Nairobi, Kenya, Bonn, Germany, or similar time zone.
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Remote Sports Facilities & Event Coordinator
Posted 22 days ago
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Job Description
Our client is looking for a dynamic and organized Remote Sports Facilities & Event Coordinator to manage and oversee the planning, execution, and post-event analysis of various sports-related events and facility utilizations. This role requires meticulous attention to detail and the ability to coordinate complex logistics from a distance. You will be responsible for liaising with sports organizations, community groups, and internal stakeholders to schedule events, manage facility bookings, and ensure all required resources are available. This includes coordinating with maintenance and security teams, managing vendor relationships, and overseeing event budgets. The ideal candidate will possess strong organizational and communication skills, with a proven track record in event planning and management, particularly within the sports sector. You will be adept at using project management software and virtual collaboration tools to track progress, manage timelines, and communicate effectively with dispersed teams. Responsibilities also include developing event contingency plans, managing risk assessments, and ensuring all events comply with safety regulations and venue policies. You will play a crucial role in enhancing the user experience for athletes, spectators, and participants by ensuring facilities are well-maintained, accessible, and appropriately equipped. This remote position demands a proactive approach to problem-solving and the ability to adapt to changing circumstances, ensuring successful event outcomes. Your contributions will be vital in promoting sports participation and community engagement through well-executed events and optimized facility usage. The successful candidate will demonstrate a passion for sports and a commitment to delivering high-quality, memorable experiences for all involved, leveraging technology to bridge geographical divides.
Location: Malindi, Kilifi, KE
Location: Malindi, Kilifi, KE
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Remote Event Coordinator - International Conferences
Posted 22 days ago
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Job Description
Our client is seeking a meticulous and proactive Remote Event Coordinator to manage the planning and execution of international virtual conferences and online events. This position offers the flexibility to work from anywhere, making it ideal for individuals who thrive in a remote setting and possess exceptional organizational skills. You will be instrumental in coordinating all aspects of virtual events, from initial concept development to post-event analysis, ensuring seamless experiences for attendees and stakeholders.
Responsibilities:
Responsibilities:
- Plan, organize, and execute virtual conferences, webinars, and other online events from start to finish.
- Liaise with speakers, sponsors, and vendors to coordinate event logistics and ensure all requirements are met.
- Manage event platforms and technologies, ensuring a smooth user experience for all participants.
- Develop event schedules, agendas, and content outlines.
- Create and manage marketing materials and promotional campaigns for events.
- Handle attendee registration, inquiries, and provide ongoing support.
- Monitor event budgets and track expenses.
- Coordinate virtual breakout sessions, networking opportunities, and interactive elements.
- Gather and analyze post-event feedback to identify areas for improvement.
- Prepare detailed event reports and conduct debriefings.
- Ensure all virtual events comply with relevant regulations and best practices.
- Manage relationships with virtual event service providers.
- Proven experience in event planning and coordination, with a strong focus on virtual or hybrid events.
- Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously.
- Proficiency in using virtual event platforms (e.g., Zoom, Hopin, Bizzabo) and other relevant technologies.
- Strong communication and interpersonal skills, both written and verbal.
- Ability to work independently and proactively in a remote environment.
- Experience with budgeting and financial management for events.
- Creative thinking and problem-solving abilities.
- Familiarity with marketing and promotion strategies for events.
- A Bachelor's degree in Hospitality, Marketing, Communications, or a related field is preferred.
- A reliable internet connection and a dedicated workspace are essential for this role.
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Remote Event & Experience Coordinator - Global Conferences
Posted 18 days ago
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Job Description
Our client is seeking a creative and highly organized Remote Event & Experience Coordinator to support the planning and execution of global conferences and virtual events. This fully remote role will involve meticulous coordination of all logistical aspects, ensuring seamless and engaging experiences for attendees, speakers, and sponsors. You will work closely with the event management team to manage various tasks, including speaker liaison, scheduling, registration management, vendor coordination, and the development of engaging event content. A key aspect of this role is ensuring that both in-person and virtual components of events are integrated effectively and delivered to the highest standard. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a passion for creating memorable experiences. Proficiency in event management software, virtual event platforms, and strong communication skills are essential. You will be responsible for communicating with stakeholders, managing timelines, and proactively identifying and resolving potential issues. This position requires a proactive, problem-solving mindset and the ability to manage multiple tasks simultaneously in a fast-paced, remote environment. You will contribute to crafting compelling event agendas, coordinating promotional activities, and ensuring smooth on-site or virtual execution. Experience in customer service or client relations is highly beneficial, as you will be a key point of contact for many participants. This is a fantastic opportunity for an aspiring or experienced event professional to contribute to impactful global events in a flexible, remote capacity, shaping the attendee journey and fostering networking and knowledge sharing.
Key Responsibilities:
Key Responsibilities:
- Assist in the planning and coordination of global conferences and virtual events.
- Manage speaker logistics, including scheduling, communication, and technical requirements.
- Oversee attendee registration processes and provide support.
- Coordinate with vendors for event services (e.g., AV, catering, virtual platform providers).
- Develop and manage event timelines and critical path documents.
- Support the creation of engaging event content and materials.
- Liaise with marketing teams on event promotion and communication strategies.
- Provide on-site or virtual support during events to ensure smooth operation.
- Handle attendee inquiries and resolve issues promptly and professionally.
- Track event budgets and process invoices.
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Minimum of 2 years of experience in event planning, coordination, or a related role.
- Proven experience in managing logistics for conferences or large-scale events.
- Familiarity with virtual event platforms (e.g., Zoom Events, Hopin, Bizzabo).
- Excellent organizational, time-management, and multitasking skills.
- Strong written and verbal communication skills.
- Proficiency in event management software and MS Office Suite.
- Ability to work independently and collaboratively in a remote team setting.
- Creative thinking and a passion for delivering exceptional experiences.
- Detail-oriented with a proactive approach to problem-solving.
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Job Description
WhatJobs is seeking a proactive and organized Junior Event Coordinator to join a dynamic hospitality and tourism company on a contract basis, fully remotely. This role is perfect for individuals passionate about planning and executing seamless events, from virtual conferences to exclusive client experiences. Our client specializes in creating memorable moments within the hospitality and tourism sector and is looking for someone detail-oriented and adept at managing multiple tasks. As a Junior Event Coordinator, you will support the senior event team in all phases of event management, including planning, logistics, vendor coordination, and on-site (virtual) execution. This position offers an excellent opportunity to build a career in event management within the vibrant tourism industry.
Responsibilities:
Responsibilities:
- Assist in the planning and coordination of various events, including virtual, hybrid, and in-person (where applicable).
- Support the creation of event timelines, budgets, and detailed project plans.
- Research and recommend venues, vendors, and suppliers.
- Manage vendor communications and ensure contractual obligations are met.
- Coordinate event logistics, such as scheduling, resource allocation, and attendee management.
- Develop event registration systems and track attendee participation.
- Prepare event materials, including agendas, signage, and promotional content.
- Assist in managing event budgets and processing invoices.
- Provide on-site (virtual or in-person) support during events, troubleshooting issues as they arise.
- Gather feedback post-event and contribute to performance analysis reports.
- Maintain accurate event documentation and databases.
- Collaborate with marketing and communications teams to promote events effectively.
- Stay abreast of current event trends and best practices in hospitality and tourism.
- Assist in managing speaker or guest coordination for virtual events.
- Ensure all event activities align with the company's brand and objectives.
- Bachelor's degree in Hospitality Management, Tourism, Marketing, Communications, or a related field is preferred, or equivalent experience.
- Previous internship or experience in event planning, coordination, or a related administrative role is a plus.
- Excellent organizational and time-management skills, with a keen eye for detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with event management software or virtual event platforms is advantageous.
- Ability to multitask and work effectively under pressure in a fast-paced environment.
- Proactive attitude and problem-solving capabilities.
- Team player with strong interpersonal skills, able to work effectively in a remote setting.
- Passion for the hospitality and tourism industry.
- Flexibility to work outside standard hours when required for events.
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Senior Catering Manager - Event Operations
Posted 21 days ago
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Job Description
Our client is seeking an experienced and passionate Senior Catering Manager to lead our culinary and event operations in Kitale, Trans-Nzoia, KE . This hybrid role requires a strategic thinker with a proven track record in delivering exceptional catering services for a variety of events, from intimate gatherings to large-scale functions. You will be responsible for overseeing all aspects of the catering department, including menu planning, client consultations, budget management, staff supervision, and ensuring the highest standards of food quality and presentation.
Key Responsibilities:
Key Responsibilities:
- Develop innovative and appealing menus that cater to diverse client needs and dietary requirements.
- Conduct client meetings to understand event details, preferences, and expectations, providing expert recommendations.
- Manage event budgets effectively, ensuring profitability while maintaining high-quality service.
- Supervise, train, and mentor a team of chefs, waitstaff, and support personnel, fostering a positive and productive work environment.
- Oversee food preparation, presentation, and service delivery during events, ensuring seamless execution.
- Maintain strict adherence to health, safety, and hygiene standards in all kitchen and service areas.
- Manage inventory, procurement of ingredients, and vendor relationships to ensure cost-effectiveness and quality.
- Continuously assess and improve catering services based on client feedback and industry trends.
- Collaborate with the sales and marketing teams to develop new catering packages and promotional strategies.
- Ensure efficient setup and breakdown of catering services at event venues.
- A minimum of 5 years of progressive experience in catering management or a similar leadership role within the hospitality industry.
- Demonstrated expertise in culinary arts, menu development, and event planning.
- Strong financial acumen with experience in budgeting, cost control, and pricing.
- Exceptional leadership and team management skills.
- Excellent interpersonal and communication abilities, with a flair for client relations.
- Proficiency in food safety regulations and best practices.
- Ability to work flexible hours, including evenings and weekends, as required by event schedules.
- A degree or diploma in Hospitality Management, Culinary Arts, or a related field is highly preferred.
- Creative mindset with a passion for food and exceptional service delivery.
- Ability to remain calm and effective under pressure in a fast-paced environment.
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Event Coordinator (Leisure & Sports)
Posted 19 days ago
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Job Description
Our client, a leader in the leisure and sports sector, is looking for a highly energetic and organized Event Coordinator to manage and execute a variety of exciting events. This role requires a hands-on approach to planning, organizing, and delivering successful sports tournaments, recreational activities, and community leisure events. You will be responsible for all aspects of event management, including venue selection, budget management, vendor coordination, participant registration, marketing and promotion, and on-site execution. The ideal candidate will have a passion for sports and leisure, exceptional organizational skills, and the ability to multitask effectively under pressure. Strong communication and interpersonal skills are essential for liaising with stakeholders, sponsors, participants, and staff. You must be creative in developing engaging event concepts and resourceful in overcoming logistical challenges. Experience in event planning, preferably within the sports or entertainment industry, is highly desirable. This role is primarily based in and around Bungoma, Bungoma, KE , and requires flexibility to work evenings and weekends as dictated by event schedules. While some administrative tasks might be facilitated remotely, the core function of this role demands on-site presence for planning, setup, and event execution. We are seeking an individual who is a proactive problem-solver and committed to delivering memorable experiences for attendees. A valid driver's license and willingness to travel within the region may be required. This is a dynamic and rewarding opportunity for an enthusiastic individual to shape the leisure and sports landscape through expertly managed events.
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6
Remote Event Coordinator - Sports
Posted 22 days ago
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Job Description
Our client is looking for a creative and highly organized Remote Event Coordinator specializing in Leisure & Sports. This position is crucial for planning, executing, and managing various sports-related events and activities that promote community engagement and well-being. As a remote employee, you will leverage digital tools and platforms to ensure seamless coordination from conception to completion. Your responsibilities will span across all event phases, including conceptualizing event themes, developing detailed schedules, managing budgets, coordinating with vendors and participants, and ensuring compliance with all relevant regulations. The ideal candidate is passionate about sports, possesses exceptional organizational skills, and thrives in a fast-paced, independent work setting. You will be instrumental in creating memorable and successful sporting experiences for diverse audiences.
Key responsibilities:
Qualifications:
This is a remote-first opportunity, allowing you to contribute your expertise from anywhere, while primarily engaging with communities in and around **Kisumu, Kisumu, KE**. Become a key player in bringing exciting sports events to life.
Key responsibilities:
- Plan and coordinate all logistical aspects of sports events, from small-scale local competitions to larger regional tournaments.
- Develop comprehensive event plans, including timelines, budgets, and resource allocation.
- Source and manage relationships with vendors, suppliers, venues, and other third-party service providers.
- Create and execute marketing and promotional strategies to drive participant and spectator engagement.
- Liaise with sports teams, athletes, and governing bodies as required.
- Oversee event setup, execution, and breakdown, ensuring smooth operations on event days.
- Manage participant registration and communication processes.
- Develop contingency plans to address potential issues or emergencies.
- Conduct post-event evaluations, gather feedback, and prepare detailed reports for management.
- Ensure all events adhere to safety standards and legal requirements.
Qualifications:
- Proven experience in event planning and coordination, preferably within the sports or leisure industry.
- Demonstrated ability to manage multiple projects simultaneously with strong attention to detail.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in event management software and virtual collaboration tools.
- Strong communication and interpersonal skills, with the ability to build rapport with diverse stakeholders.
- Budget management and financial tracking experience.
- Creative thinking and problem-solving abilities.
- A passion for sports and a deep understanding of various sporting disciplines.
- Ability to work independently and take initiative in a remote setting.
- Bachelor's degree in Hospitality Management, Sports Management, Marketing, or a related field is preferred.
This is a remote-first opportunity, allowing you to contribute your expertise from anywhere, while primarily engaging with communities in and around **Kisumu, Kisumu, KE**. Become a key player in bringing exciting sports events to life.
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Job Description
Our client is looking for a creative and organized Event Coordinator to manage and execute a variety of events for their organization. This role is based in Machakos, Machakos, KE and requires a proactive individual with a passion for planning and delivering memorable experiences. You will be responsible for all aspects of event planning, from conceptualization and budgeting to vendor management, logistics, and on-site coordination. Key responsibilities include: developing event concepts and themes, securing venues, negotiating contracts with suppliers (caterers, decorators, entertainment), and managing event timelines and budgets. You will also be tasked with marketing and promotion of events, coordinating guest invitations and RSVPs, and overseeing event setup and teardown. The ideal candidate will have a strong understanding of the hospitality and tourism industry, excellent communication and interpersonal skills, and the ability to work under pressure to meet deadlines. A keen eye for detail and a flair for creativity are essential. You will need to be adaptable, resourceful, and possess excellent problem-solving skills to handle unexpected challenges during events. This is a demanding but rewarding role that offers the opportunity to shape significant occasions for our client and their stakeholders. A degree in Hospitality Management, Marketing, Public Relations, or a related field, coupled with relevant experience, is preferred. The ability to multitask effectively and manage multiple events simultaneously is crucial. You will be the primary point of contact for all event-related matters, ensuring seamless execution and client satisfaction. Join our client's team and contribute to the success of impactful events.
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Senior Event Coordinator - Sports & Leisure
Posted 22 days ago
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Job Description
Our client is seeking a highly organized and experienced Senior Event Coordinator to manage and execute a variety of sports and leisure events. This is a fully remote position, allowing you the flexibility to plan and coordinate events from your home office. The ideal candidate will have a passion for sports and recreation, a keen eye for detail, and a proven ability to deliver successful, engaging events.
Key Responsibilities:
Key Responsibilities:
- Plan, organize, and oversee all aspects of sports and leisure events, from initial concept to post-event evaluation.
- Develop event budgets and manage expenses to ensure financial targets are met.
- Source and negotiate with vendors, venues, and suppliers to secure services and resources.
- Create detailed event timelines and manage project plans to ensure timely execution.
- Coordinate event logistics, including scheduling, staffing, equipment, and transportation.
- Develop and implement marketing and promotional strategies to drive event attendance.
- Liaise with stakeholders, including participants, sponsors, and media, to ensure smooth communication.
- Manage on-site event operations, providing guidance to staff and volunteers.
- Address any event-related issues or emergencies promptly and effectively.
- Conduct post-event analysis, gathering feedback and preparing comprehensive reports on event success.
- Stay current with industry trends and best practices in event management.
- Ensure all events comply with safety regulations and licensing requirements.
- Develop creative concepts for unique and memorable event experiences.
- Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
- Minimum of 7 years of experience in event planning and coordination, with a strong focus on sports and leisure events.
- Demonstrated success in managing multiple events simultaneously.
- Excellent organizational, time management, and multitasking abilities.
- Strong negotiation and vendor management skills.
- Proficiency in event planning software and tools.
- Exceptional communication, interpersonal, and problem-solving skills.
- Ability to work independently and as part of a remote team.
- Creative flair and a passion for delivering exceptional event experiences.
- Knowledge of marketing and promotional strategies for events.
- Flexibility to work irregular hours, including evenings and weekends, as event schedules demand.
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