2,096 Administrative Duties jobs in Kenya
Remote Executive Assistant - Hybrid Work Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote support to their senior leadership team. This role is crucial for ensuring the smooth operation of executive functions, managing complex calendars, coordinating travel, and preparing essential documentation. You will be responsible for managing schedules, arranging meetings, handling correspondence, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, a strong understanding of business operations, and the ability to maintain confidentiality and discretion.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex and dynamic executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel, including flights, accommodation, and ground transportation, ensuring all logistics are seamless.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, responding independently when appropriate.
- Act as a liaison between executives and employees, clients, and other external parties.
- Organize and prepare materials for board meetings, executive team meetings, and other key events.
- Manage expense reports and process reimbursements.
- Conduct research on various topics as requested by executives.
- Maintain confidential files and records with utmost discretion.
- Proactively identify and anticipate the needs of the executives to ensure efficient workflow.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently, exercise sound judgment, and take initiative.
- Experience in managing complex travel arrangements and calendars.
- Adaptability and a positive attitude towards working in a remote environment.
- Familiarity with project management tools is an advantage.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant - Project Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide dedicated support to their project management office. This fully remote position requires a meticulous individual with strong organizational skills, excellent communication abilities, and a keen eye for detail. You will play a vital role in supporting project managers by handling a variety of administrative tasks, ensuring the smooth execution of projects. Responsibilities include managing project documentation, scheduling meetings, preparing project-related reports, and maintaining project databases. You will act as a key point of contact for internal stakeholders, facilitating communication and information flow between project teams and other departments. The ideal candidate will be proficient in using project management software and virtual collaboration tools, enabling effective teamwork in a remote environment. Strong organizational and time-management skills are essential to manage multiple tasks and priorities efficiently. You will be responsible for organizing project files, tracking action items, and ensuring deadlines are met. As this is a remote-first role, the ability to work independently, take initiative, and maintain a high level of productivity without direct supervision is crucial. We are looking for a reliable and dedicated individual who is committed to providing exceptional administrative support and contributing to the success of project initiatives. If you are a detail-oriented professional looking for a challenging and rewarding remote administrative role, we encourage you to apply.
Responsibilities:
Responsibilities:
- Provide administrative support to project managers and project teams.
- Manage and organize project documentation, including reports, plans, and meeting minutes.
- Schedule project meetings and coordinate logistics for virtual attendees.
- Prepare and distribute project status updates and reports.
- Maintain project calendars and track key milestones and deadlines.
- Act as a liaison between project teams and other departments.
- Organize and maintain project-related databases and filing systems.
- Assist with budget tracking and expense reporting for projects.
- Facilitate communication and information sharing among project stakeholders.
- Ensure timely completion of administrative tasks supporting project deliverables.
- High school diploma or equivalent; associate's degree or relevant certification is a plus.
- Proven experience as an Administrative Assistant, Project Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
- Familiarity with project management software (e.g., Asana, Trello, Monday.com) is advantageous.
- Excellent organizational, time-management, and multitasking skills.
- Strong written and verbal communication skills.
- Ability to work independently and manage priorities in a remote setting.
- High level of accuracy and attention to detail.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Executive Support
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
This advertiser has chosen not to accept applicants from your region.
2
Remote Executive Assistant - Administrative Support
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring exceptional self-management skills and a commitment to providing seamless support to executives operating in a virtual environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, handling confidential information, and acting as a liaison between executives and other stakeholders. The ideal candidate possesses superior communication skills, a keen eye for detail, and a proven ability to anticipate needs and solve problems effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, presentations, and reports.
- Handle incoming and outgoing communications, prioritizing and responding as appropriate.
- Organize and maintain digital filing systems and databases, ensuring easy retrieval of information.
- Process expense reports and manage invoices and billing.
- Conduct research on various topics as requested by executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Anticipate the needs of the executives and proactively address potential issues.
- Assist with project management tasks and follow-ups as required.
- Provide support for virtual meetings, including preparing agendas and distributing minutes.
- Contribute to improving administrative processes and efficiency.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
- Exceptional organizational and time management skills, with a demonstrated ability to prioritize and manage multiple tasks simultaneously.
- Excellent written and verbal communication skills, with strong attention to detail and grammar.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Microsoft Teams).
- Experience with calendar management software and online travel booking platforms.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Proactive and resourceful in problem-solving.
- Adaptable and able to thrive in a fast-paced, remote work environment.
- High level of professionalism and a positive attitude.
- Experience in a specific industry relevant to our client is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Executive Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote setting. This role is essential for ensuring the smooth day-to-day operations of our senior leadership team. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing meeting materials. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You must be proficient in a range of office software and communication tools, and capable of handling sensitive information with discretion and professionalism. This is a remote-first position, requiring excellent written and verbal communication skills, as well as the ability to anticipate needs and proactively address challenges. Your responsibilities will include managing correspondence, organizing digital files, and assisting with various administrative projects. You will serve as a key point of contact for internal and external stakeholders, ensuring clear and timely communication. We are looking for a reliable and efficient individual who can provide exceptional support to our executives, enabling them to focus on strategic priorities. The ability to work independently, manage your time effectively, and maintain a high level of productivity in a remote environment is paramount. This role offers the opportunity to contribute to a dynamic organization while enjoying the flexibility of working from home. You will play a vital role in ensuring the efficiency and effectiveness of our leadership team.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, including scheduling meetings and appointments.
- Arrange and coordinate domestic and international travel logistics for executives.
- Prepare meeting agendas, take minutes, and distribute meeting notes.
- Manage and organize digital filing systems and document management.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Assist with expense reporting and budget tracking for executive support.
- Prepare presentations, reports, and other documents as required.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate executive needs and proactively provide support.
- Manage special administrative projects as assigned.
- Maintain confidentiality and exercise discretion in all matters.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage deadlines effectively.
- Discretion and professionalism in handling confidential information.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Ability to work independently and maintain productivity in a remote setting.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Administrative Assistant - Project Support
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This role is pivotal in ensuring the smooth operation of daily administrative tasks, supporting senior leadership, and coordinating various projects. As a fully remote employee, you will leverage digital tools and communication platforms to manage schedules, coordinate meetings, prepare documents, and handle correspondence with utmost efficiency and confidentiality. This position demands exceptional attention to detail, strong problem-solving abilities, and a proactive approach to anticipating needs.
Key responsibilities include managing complex calendars, arranging travel (when necessary, although the role is primarily remote), preparing reports and presentations, and maintaining organized digital filing systems. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. The ideal candidate will be adept at multitasking, prioritizing workload effectively, and working autonomously in a virtual environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. Experience with project management tools and virtual collaboration software is a significant advantage.
This is an exciting opportunity to contribute to a dynamic organization while enjoying the flexibility of a fully remote position . You will be instrumental in streamlining administrative processes and supporting strategic initiatives. The ability to maintain a high level of professionalism and discretion at all times is critical. We are looking for an individual who is adaptable, resourceful, and committed to delivering exceptional support. If you thrive in a remote work setting and possess the requisite administrative and organizational skills, we invite you to apply for this position based in **Ruiru, Kiambu, KE**, and accessible globally.
Responsibilities:
Qualifications:
Key responsibilities include managing complex calendars, arranging travel (when necessary, although the role is primarily remote), preparing reports and presentations, and maintaining organized digital filing systems. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. The ideal candidate will be adept at multitasking, prioritizing workload effectively, and working autonomously in a virtual environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. Experience with project management tools and virtual collaboration software is a significant advantage.
This is an exciting opportunity to contribute to a dynamic organization while enjoying the flexibility of a fully remote position . You will be instrumental in streamlining administrative processes and supporting strategic initiatives. The ability to maintain a high level of professionalism and discretion at all times is critical. We are looking for an individual who is adaptable, resourceful, and committed to delivering exceptional support. If you thrive in a remote work setting and possess the requisite administrative and organizational skills, we invite you to apply for this position based in **Ruiru, Kiambu, KE**, and accessible globally.
Responsibilities:
- Manage executive calendars and schedule appointments.
- Prepare correspondence, memos, and presentations.
- Coordinate and document virtual meetings.
- Maintain digital filing systems and databases.
- Assist with project-related administrative tasks.
- Handle incoming and outgoing communications.
- Provide general administrative support to a team of executives.
- Manage travel arrangements and expense reports.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Strong written and verbal communication abilities.
- Ability to work independently and manage multiple priorities remotely.
- Discretion and confidentiality in handling sensitive information.
- Familiarity with project management and virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Virtual Administrative Assistant - Executive Support
Posted 10 days ago
Job Viewed
Job Description
Our client, a fast-paced consulting firm, is seeking a highly organized and proactive Virtual Administrative Assistant to provide comprehensive executive support to their senior leadership team. This is a fully remote position, ideal for an experienced administrative professional who thrives in an independent work environment and excels at managing complex schedules and communication. As a remote-first organization, we value efficiency, discretion, and excellent virtual communication skills. The successful candidate will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing documents, and handling correspondence with a high degree of professionalism. You will be a key point of contact for executives and will play a crucial role in ensuring the smooth operation of their daily activities. This role is based in **Embu, Embu, KE**, but you will work entirely from your home office.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling appointments, meetings, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Conduct research and gather information as needed to support executive projects and initiatives.
- Assist with expense reporting and budget tracking.
- Organize and maintain digital filing systems, ensuring confidentiality and easy retrieval of information.
- Act as a liaison between executives and internal/external stakeholders.
- Handle ad-hoc administrative tasks and projects as assigned.
- Proactively identify and address potential scheduling conflicts or administrative issues.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in using virtual collaboration tools, calendar management software (e.g., Google Calendar, Outlook Calendar), and MS Office Suite or Google Workspace.
- Excellent written and verbal communication skills, with strong attention to detail.
- High level of discretion and confidentiality.
- Ability to work independently, anticipate needs, and take initiative in a remote setting.
- Experience with travel booking and expense management systems.
- Professional demeanor and strong interpersonal skills.
- A reliable internet connection and a dedicated home office space.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant - C-Suite Support
Posted 24 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, requiring a high degree of autonomy and discretion. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a strong ability to prioritize and multitask in a fast-paced environment. Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Slack, Zoom), is essential. You should be adept at anticipating needs, problem-solving independently, and maintaining a professional demeanor at all times. Experience supporting senior-level executives, preferably in a remote capacity, is highly desirable. Excellent written and verbal communication skills are mandatory, along with the ability to build rapport and communicate effectively with internal and external stakeholders. A Bachelor's degree in Business Administration or a related field, or equivalent professional experience, is preferred. A minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role is required. This remote role demands self-discipline, reliability, and a commitment to providing seamless support to executive leadership.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Assistant, Executive Support
Posted 22 days ago
Job Viewed
Job Description
Our client, a fast-growing international non-profit organization dedicated to community development, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering you the flexibility to work from home anywhere in Kenya, supporting key personnel based remotely but with ties to operations in **Kitale, Trans-Nzoia, KE**. You will be instrumental in ensuring the smooth day-to-day operations of the executives you support, managing their schedules, correspondence, travel arrangements, and various administrative tasks with utmost discretion and efficiency. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and a commitment to supporting impactful work.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and conference calls for executives, ensuring optimal time utilization.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications (emails, phone calls), responding independently when appropriate.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
- Prepare meeting agendas, take minutes, and track action items from meetings.
- Assist with the preparation of budgets, expense reports, and invoices.
- Conduct research and compile information for various projects and presentations.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Manage office supplies and equipment, coordinating with vendors for procurement and maintenance.
- Handle confidential information with the utmost discretion and professionalism.
- Provide logistical support for events, workshops, and conferences.
- Anticipate the needs of the executives and proactively address them.
- Stay updated on organizational policies and procedures.
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience providing high-level administrative support, preferably supporting senior executives or in a fast-paced office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Microsoft Teams).
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and confidentiality.
- Experience with travel arrangements and expense management.
- Proactive problem-solving abilities and a resourceful approach to tasks.
- Ability to work independently and collaboratively in a remote team setting.
- Experience supporting international organizations or non-profits is a plus.
This advertiser has chosen not to accept applicants from your region.
8
Remote Virtual Assistant - Administrative Support
Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, efficient, and proactive Remote Virtual Assistant to provide comprehensive administrative support. This is a fully remote position, perfect for individuals who excel at managing tasks and providing support from anywhere. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling appointments, coordinating meetings (virtual and potentially some hybrid arrangements), and handling email correspondence. Your role will involve preparing documents, presentations, and reports, as well as conducting online research and data entry. You will act as a primary point of contact for internal and external communications, ensuring professionalism and efficiency in all interactions. The ideal candidate will have a strong understanding of various office productivity software suites and collaboration tools, with the ability to quickly adapt to new technologies. Experience with project management software and CRM systems is a plus. You will be expected to manage multiple priorities effectively, meet deadlines, and maintain a high level of accuracy and attention to detail. Confidentiality and discretion are paramount, as you will be handling sensitive information. This position requires excellent communication skills, both written and verbal, and the ability to work independently with minimal supervision. You must be a self-starter, adept at problem-solving, and capable of anticipating needs. We are looking for someone who is reliable, resourceful, and committed to providing exceptional administrative support. This is an excellent opportunity to utilize your organizational and multitasking skills in a flexible, remote work setting, contributing to the smooth operation of our client's business. You will play a vital role in ensuring that administrative tasks are handled seamlessly, allowing the core team to focus on strategic objectives. Join our team and be a key part of our operational success from your own workspace.
This advertiser has chosen not to accept applicants from your region.
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