2,449 Virtual Administrative Assistant Remote jobs in Kenya
Executive Virtual Assistant - Remote
Posted today
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Job Description
Our client, a fast-growing technology startup, is seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative support to their senior leadership team. This is a fully remote position, allowing you to manage your workday effectively from any location. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will be responsible for managing complex calendars, coordinating meetings, preparing reports, handling travel arrangements, and acting as a primary point of contact for internal and external stakeholders.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, and coordinating meetings across multiple time zones.
- Prepare agendas, take meeting minutes, and distribute follow-up action items.
- Arrange complex domestic and international travel, including flights, accommodation, and ground transportation.
- Manage email correspondence, prioritizing and responding to inquiries as appropriate.
- Conduct research and prepare presentations, reports, and documents.
- Handle expense reporting and invoice processing.
- Organize and maintain digital filing systems for efficient document retrieval.
- Act as a liaison between executives and other employees, clients, and partners.
- Proactively identify and address potential issues or conflicts in schedules.
- Handle sensitive and confidential information with the utmost discretion.
- Assist with special projects as assigned by the executive team.
- Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role.
- Excellent organizational and time-management skills.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- High level of discretion and professionalism.
- Experience with project management tools is a plus.
- Demonstrated ability to work independently and proactively.
- Tech-savvy with the ability to quickly learn new software and tools.
- A reliable internet connection and a dedicated home office setup are required for this remote role.
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Virtual Administrative Assistant (Remote)
Posted 23 days ago
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Job Description
Our client is seeking a highly organized and proactive Virtual Administrative Assistant to provide comprehensive remote support. This role is ideal for an experienced administrator who thrives in an independent work environment and possesses excellent communication and organizational skills. You will be responsible for managing a wide range of administrative tasks, supporting executives and teams with daily operations, scheduling, communication, and document management, all from a remote location. Efficiency, discretion, and a keen eye for detail are essential.
Key Responsibilities:
The ideal candidate will have a proven track record as an administrative assistant, virtual assistant, or in a similar support role. Strong proficiency in office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools is a must. Excellent written and verbal communication skills, exceptional organizational abilities, and strong time management skills are crucial for success in this remote capacity. You should be a self-starter, capable of prioritizing tasks and working independently with minimal supervision. A professional demeanor, attention to detail, and a commitment to providing high-quality administrative support are highly valued.
Qualifications:
Key Responsibilities:
- Manage calendars, schedule appointments, and coordinate meetings for executives and team members.
- Handle incoming and outgoing correspondence, including emails, calls, and mail.
- Prepare, proofread, and format documents, reports, and presentations.
- Conduct online research as required.
- Organize and maintain digital files and databases.
- Arrange travel logistics, including flights, accommodation, and itineraries.
- Assist with event planning and coordination for virtual or in-person events.
- Provide customer support and address inquiries professionally.
- Manage social media accounts and assist with basic content creation if needed.
- Process invoices and manage expense reports.
- Act as a liaison between different departments or external contacts.
- Ensure efficient workflow and proactive problem-solving in administrative processes.
- Maintain confidentiality and handle sensitive information with discretion.
The ideal candidate will have a proven track record as an administrative assistant, virtual assistant, or in a similar support role. Strong proficiency in office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools is a must. Excellent written and verbal communication skills, exceptional organizational abilities, and strong time management skills are crucial for success in this remote capacity. You should be a self-starter, capable of prioritizing tasks and working independently with minimal supervision. A professional demeanor, attention to detail, and a commitment to providing high-quality administrative support are highly valued.
Qualifications:
- Proven experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or similar role.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Trello, Asana).
- Strong organizational and time management skills.
- Ability to multitask and prioritize effectively.
- Excellent communication and interpersonal skills.
- Discretion and the ability to handle confidential information.
- Self-motivated and able to work independently with minimal supervision.
- Must have a reliable high-speed internet connection and a dedicated, quiet workspace.
This advertiser has chosen not to accept applicants from your region.
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Senior Virtual Administrative Assistant - Remote
Posted 7 days ago
Job Viewed
Job Description
Our client, a fast-growing consultancy firm, is seeking a highly organized and proactive Senior Virtual Administrative Assistant to provide comprehensive remote support to our executive team. In this critical role, you will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling various administrative tasks, all while working remotely. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced, independent work environment. You will play a vital role in ensuring the smooth and efficient operation of our executive functions, enabling our leadership team to focus on strategic initiatives.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, scheduling appointments, meetings, and conference calls with internal and external stakeholders.
- Arrange and manage domestic and international travel, including flights, accommodation, and transportation, ensuring all arrangements are cost-effective and efficient.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, and respond on behalf of executives when appropriate.
- Conduct research on various topics as required by the executive team, compiling findings into clear and concise summaries.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Assist in the preparation of meeting agendas, taking minutes, and tracking action items.
- Manage expense reporting and reconcile company credit card statements.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of the executive team and proactively address them.
- Coordinate projects and tasks as assigned, ensuring deadlines are met.
- Provide support for virtual events and online meetings.
- Serve as a key point of contact for internal and external inquiries directed to the executive office.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role supporting senior management.
- Minimum of 5 years of experience providing high-level administrative support.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
- Discretion and a high level of professionalism when handling confidential information.
- Ability to work independently, take initiative, and problem-solve effectively in a remote setting.
- Experience with travel booking and expense management systems.
- A proactive and adaptable approach to changing priorities and tasks.
- Tech-savviness and the ability to quickly learn new software and tools.
- Previous experience supporting C-level executives is highly desirable.
This advertiser has chosen not to accept applicants from your region.
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Remote Virtual Administrative Assistant
Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Virtual Administrative Assistant to provide comprehensive remote support to their executive team. This role requires exceptional multitasking abilities, strong communication skills, and a commitment to maintaining confidentiality and efficiency. As a virtual assistant, you will manage a wide range of administrative tasks from a remote location, ensuring seamless operations and supporting the productivity of our client's leaders. The ideal candidate is detail-oriented, resourceful, and adept at using various digital tools and platforms to streamline workflows.
Key Responsibilities:
Key Responsibilities:
- Manage and organize electronic calendars, schedule appointments, and coordinate meetings across different time zones.
- Handle incoming and outgoing communications, including emails, phone calls, and messages, prioritizing and responding as necessary.
- Prepare, format, and proofread documents, presentations, reports, and other correspondence.
- Conduct research on various topics as required by the executive team.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Make travel arrangements, including booking flights, accommodations, and ground transportation.
- Assist with expense reporting and invoice processing.
- Provide general administrative support, anticipating needs and proactively addressing potential issues.
- Maintain strict confidentiality regarding sensitive company information.
- Collaborate effectively with internal teams and external stakeholders via digital communication channels.
- Manage and update contact databases.
- Coordinate logistics for virtual events or webinars.
- Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar role, preferably supporting senior management.
- Excellent command of English, with superior written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar).
- Experience with project management tools (e.g., Asana, Trello) and CRM software is a plus.
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
- High level of digital literacy and adaptability to new software and technologies.
- Discretion and a high degree of confidentiality.
- Ability to work independently with minimal supervision in a remote setting.
- A proactive approach to problem-solving and a keen eye for detail.
- Reliable internet connection and a dedicated workspace conducive to productivity.
This advertiser has chosen not to accept applicants from your region.
3
Remote Virtual Administrative Assistant Manager
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a dynamic and highly organized Remote Virtual Administrative Assistant Manager to lead and support their administrative functions. This is a critical, fully remote role where you will be responsible for overseeing a team of virtual administrative assistants, ensuring seamless daily operations, and implementing efficient administrative processes. The ideal candidate will have a proven track record in administrative management, exceptional organizational skills, and a strong ability to manage and mentor remote teams. You will be the go-to person for all administrative matters, coordinating schedules, managing correspondence, preparing reports, and ensuring that all administrative tasks are completed accurately and on time. This role requires a proactive approach to identifying and resolving challenges, optimizing workflows, and leveraging technology to enhance productivity. You will also be instrumental in developing and refining administrative policies and procedures, ensuring they align with the company's strategic objectives. Excellent interpersonal and communication skills are essential for collaborating with colleagues across various departments and levels. The ability to maintain confidentiality and handle sensitive information with discretion is paramount.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and supervise a team of remote administrative assistants, providing guidance and support.
- Develop and implement efficient administrative workflows and procedures.
- Coordinate and manage executive calendars, meetings, and travel arrangements.
- Oversee incoming and outgoing correspondence, ensuring timely responses.
- Prepare reports, presentations, and other documents as required.
- Maintain organized digital and physical filing systems.
- Assist with budget tracking and expense reporting for the administrative department.
- Ensure compliance with company policies and procedures.
- Act as a liaison between various departments and external stakeholders.
- Identify opportunities for process improvement and implement solutions.
Qualifications:
- Significant experience in administrative support roles, with a focus on management or supervision.
- Proven experience managing remote teams or individuals.
- Exceptional organizational and time management skills.
- Proficiency in office software suites (e.g., Microsoft Office, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to handle multiple priorities and deadlines in a fast-paced environment.
- Experience with virtual collaboration tools and project management software.
- Discretion and the ability to handle confidential information.
- Bachelor's degree in Business Administration or a related field, or equivalent experience.
This advertiser has chosen not to accept applicants from your region.
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Remote Virtual Assistant - Administrative Support
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, efficient, and proactive Remote Virtual Assistant to provide comprehensive administrative support. This is a fully remote position, perfect for individuals who excel at managing tasks and providing support from anywhere. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling appointments, coordinating meetings (virtual and potentially some hybrid arrangements), and handling email correspondence. Your role will involve preparing documents, presentations, and reports, as well as conducting online research and data entry. You will act as a primary point of contact for internal and external communications, ensuring professionalism and efficiency in all interactions. The ideal candidate will have a strong understanding of various office productivity software suites and collaboration tools, with the ability to quickly adapt to new technologies. Experience with project management software and CRM systems is a plus. You will be expected to manage multiple priorities effectively, meet deadlines, and maintain a high level of accuracy and attention to detail. Confidentiality and discretion are paramount, as you will be handling sensitive information. This position requires excellent communication skills, both written and verbal, and the ability to work independently with minimal supervision. You must be a self-starter, adept at problem-solving, and capable of anticipating needs. We are looking for someone who is reliable, resourceful, and committed to providing exceptional administrative support. This is an excellent opportunity to utilize your organizational and multitasking skills in a flexible, remote work setting, contributing to the smooth operation of our client's business. You will play a vital role in ensuring that administrative tasks are handled seamlessly, allowing the core team to focus on strategic objectives. Join our team and be a key part of our operational success from your own workspace.
This advertiser has chosen not to accept applicants from your region.
5
Remote Virtual Office Administrator
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking an organized, proactive, and tech-savvy Virtual Office Administrator to provide comprehensive remote administrative support to their executive team and various departments. This role is pivotal in ensuring the smooth and efficient operation of our virtual workplace. You will be responsible for managing calendars, scheduling virtual meetings and appointments, coordinating travel arrangements (when applicable), and handling correspondence via email and phone. The ideal candidate will possess excellent organizational and time-management skills, a high level of attention to detail, and proficiency in a range of office software and virtual collaboration tools. Your responsibilities will include preparing reports and presentations, managing electronic filing systems, processing invoices and expense reports, and providing general administrative assistance to support day-to-day operations. You will also be involved in onboarding new remote employees, coordinating team events, and acting as a point of contact for internal and external inquiries. This is a fully remote position, offering the flexibility to work from anywhere. Strong communication, interpersonal skills, and the ability to multitask effectively in a fast-paced environment are essential. You will be expected to maintain confidentiality and exercise discretion in handling sensitive information. The successful applicant will be a self-starter, capable of working independently and proactively identifying and addressing administrative needs. The opportunity to contribute to the efficiency and effectiveness of a growing organization in a fully remote capacity makes this an attractive role for an experienced administrative professional.
This advertiser has chosen not to accept applicants from your region.
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Remote Virtual Assistant - Executive Support
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Remote Virtual Assistant to provide comprehensive executive support to senior leadership. This position is vital for ensuring the smooth operation of executive tasks and enabling leaders to focus on strategic priorities. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence, and handling confidential information with discretion. The ideal candidate possesses exceptional organizational skills, a meticulous attention to detail, and the ability to anticipate needs and proactively address them. Strong communication abilities are essential, as you will interact with internal teams, external partners, and clients on behalf of the executives. You must be proficient with a range of office software, collaboration tools, and virtual communication platforms. This role requires a high degree of professionalism, adaptability, and the capacity to manage multiple priorities efficiently in a remote work environment. Key responsibilities include preparing reports, presentations, and other documents, conducting research, managing email inboxes, and assisting with special projects as needed. A proactive approach to problem-solving and a commitment to maintaining confidentiality are paramount. This is an excellent opportunity for a dedicated professional to offer critical support and contribute significantly to executive success while enjoying the benefits of a remote position.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate executive calendars, scheduling appointments, meetings, and conference calls.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and manage incoming communications, including emails and phone calls.
- Conduct research on various topics as requested by executives.
- Organize and maintain electronic filing systems and databases.
- Process expense reports and manage administrative budgets.
- Assist with project management tasks and follow-ups.
- Act as a liaison between executives and internal/external stakeholders.
- Ensure confidentiality of all sensitive information.
- Handle ad-hoc administrative tasks and special projects.
- Proactively identify and resolve administrative issues.
- Proven experience as a Virtual Assistant or Executive Assistant.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with scheduling and calendar management tools.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive problem-solving abilities and a meticulous attention to detail.
- Experience with video conferencing platforms (e.g., Zoom, Teams).
- Ability to work independently and manage tasks effectively in a remote setting.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
This advertiser has chosen not to accept applicants from your region.
7
Senior Remote Virtual Assistant
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Remote Virtual Assistant to provide comprehensive administrative and operational support. This is a pivotal role within a dynamic, remote-first organization. The ideal candidate will possess exceptional multitasking abilities, superior communication skills, and a keen eye for detail. You will be responsible for managing a wide range of tasks, including scheduling, correspondence, project coordination, and implementing efficient remote work processes. This position demands a high level of autonomy and the ability to anticipate needs and deliver solutions proactively.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Handle incoming and outgoing communications, including emails, phone calls, and other correspondence, ensuring professional and timely responses.
- Prepare reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
- Assist with project management tasks, including tracking progress, managing deadlines, and coordinating with team members across different time zones.
- Conduct research on various topics as required and present findings in a clear and concise manner.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Support in the onboarding and offboarding processes for remote team members.
- Develop and implement administrative procedures and best practices for remote operations.
- Act as a liaison between different departments and external stakeholders.
- Proactively identify opportunities to improve efficiency and streamline administrative processes.
- Provide general administrative support to the team as needed, demonstrating flexibility and adaptability.
- Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role, preferably in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in standard office software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Slack, Zoom, Asana).
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to work independently with minimal supervision and maintain a high level of confidentiality.
- Detail-oriented with a commitment to accuracy and quality.
- Experience managing multiple projects and deadlines simultaneously.
- A minimum of 5 years of relevant administrative experience.
- Comfort and proficiency in a fully remote work environment.
This advertiser has chosen not to accept applicants from your region.
8
Remote Virtual Administrative Operations Manager
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Virtual Administrative Operations Manager to streamline and manage the day-to-day administrative functions of the organization. This is a fully remote position where you will leverage your expertise to ensure efficient operations, manage virtual support teams, and implement best practices in administrative management. You will be the backbone of our operational efficiency, ensuring that all administrative processes are smooth, effective, and scalable, regardless of geographical location, including supporting teams that may be based in or interact with areas like Garissa, Garissa, KE .
Key responsibilities include overseeing virtual assistant teams, managing calendars and scheduling for executives, handling correspondence, coordinating virtual meetings, maintaining digital filing systems, and implementing process improvements. You will also be responsible for vendor management, basic financial administration (e.g., expense processing), and ensuring compliance with company policies and procedures. The ideal candidate is a master of organization, possesses excellent communication skills, and is adept at using technology to manage tasks and teams remotely. You should be a self-starter, able to anticipate needs and proactively solve problems in a fast-paced virtual environment.
Qualifications: Proven experience (5+ years) as an Administrative Manager, Executive Assistant, or similar role, with a significant portion in remote or virtual management. Demonstrated ability to manage and lead remote administrative teams. Exceptional organizational and time management skills. Proficient in using a wide range of office software, project management tools, and virtual collaboration platforms (e.g., Google Workspace, Microsoft Office Suite, Asana, Slack, Zoom). Excellent written and verbal communication skills. High level of discretion and confidentiality. Ability to multitask and prioritize effectively. A proactive and resourceful approach to problem-solving. Bachelor's degree in Business Administration or a related field is a plus. Experience in process improvement and workflow optimization is highly desirable. This is a fully remote role, requiring strong self-discipline and the ability to maintain productivity without direct supervision. Attention to detail and a commitment to accuracy are paramount.
Key responsibilities include overseeing virtual assistant teams, managing calendars and scheduling for executives, handling correspondence, coordinating virtual meetings, maintaining digital filing systems, and implementing process improvements. You will also be responsible for vendor management, basic financial administration (e.g., expense processing), and ensuring compliance with company policies and procedures. The ideal candidate is a master of organization, possesses excellent communication skills, and is adept at using technology to manage tasks and teams remotely. You should be a self-starter, able to anticipate needs and proactively solve problems in a fast-paced virtual environment.
Qualifications: Proven experience (5+ years) as an Administrative Manager, Executive Assistant, or similar role, with a significant portion in remote or virtual management. Demonstrated ability to manage and lead remote administrative teams. Exceptional organizational and time management skills. Proficient in using a wide range of office software, project management tools, and virtual collaboration platforms (e.g., Google Workspace, Microsoft Office Suite, Asana, Slack, Zoom). Excellent written and verbal communication skills. High level of discretion and confidentiality. Ability to multitask and prioritize effectively. A proactive and resourceful approach to problem-solving. Bachelor's degree in Business Administration or a related field is a plus. Experience in process improvement and workflow optimization is highly desirable. This is a fully remote role, requiring strong self-discipline and the ability to maintain productivity without direct supervision. Attention to detail and a commitment to accuracy are paramount.
This advertiser has chosen not to accept applicants from your region.
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