3 Remote Virtual Assistant Executive Support jobs in whatjobs
Remote Virtual Assistant - Executive Support
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Remote Virtual Assistant to provide comprehensive executive support to senior leadership. This position is vital for ensuring the smooth operation of executive tasks and enabling leaders to focus on strategic priorities. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence, and handling confidential information with discretion. The ideal candidate possesses exceptional organizational skills, a meticulous attention to detail, and the ability to anticipate needs and proactively address them. Strong communication abilities are essential, as you will interact with internal teams, external partners, and clients on behalf of the executives. You must be proficient with a range of office software, collaboration tools, and virtual communication platforms. This role requires a high degree of professionalism, adaptability, and the capacity to manage multiple priorities efficiently in a remote work environment. Key responsibilities include preparing reports, presentations, and other documents, conducting research, managing email inboxes, and assisting with special projects as needed. A proactive approach to problem-solving and a commitment to maintaining confidentiality are paramount. This is an excellent opportunity for a dedicated professional to offer critical support and contribute significantly to executive success while enjoying the benefits of a remote position.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate executive calendars, scheduling appointments, meetings, and conference calls.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and manage incoming communications, including emails and phone calls.
- Conduct research on various topics as requested by executives.
- Organize and maintain electronic filing systems and databases.
- Process expense reports and manage administrative budgets.
- Assist with project management tasks and follow-ups.
- Act as a liaison between executives and internal/external stakeholders.
- Ensure confidentiality of all sensitive information.
- Handle ad-hoc administrative tasks and special projects.
- Proactively identify and resolve administrative issues.
- Proven experience as a Virtual Assistant or Executive Assistant.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with scheduling and calendar management tools.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive problem-solving abilities and a meticulous attention to detail.
- Experience with video conferencing platforms (e.g., Zoom, Teams).
- Ability to work independently and manage tasks effectively in a remote setting.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
This advertiser has chosen not to accept applicants from your region.
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Remote Virtual Assistant - Executive Support
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Remote Virtual Assistant to provide comprehensive executive support. This is a fully remote position, enabling you to contribute your administrative expertise from any location. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure the smooth operation of executive functions. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively in a virtual environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research on various topics as requested by executives.
- Organize and coordinate virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Manage expense reports and assist with basic bookkeeping tasks.
- Maintain organized digital filing systems for easy retrieval of information.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative challenges.
- Assist with project management tasks and follow-ups as needed.
- Ensure confidentiality and discretion in all aspects of work.
- Provide support for ad-hoc administrative projects and tasks.
- Utilize various productivity tools and software to enhance efficiency.
- Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in calendar management, email, and office productivity suites (e.g., Microsoft Office, Google Workspace).
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and professionalism in handling sensitive information.
- Experience with project management tools is a plus.
- Self-motivated and able to work independently with minimal supervision.
- Reliable internet connection and a dedicated home office space.
- A proactive and problem-solving attitude.
This advertiser has chosen not to accept applicants from your region.
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Remote Virtual Assistant - Executive Support
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Remote Virtual Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to manage your work from your preferred location. You will be instrumental in supporting a busy executive, managing their schedule, coordinating communications, and handling a variety of administrative tasks to enhance their productivity. Key responsibilities include managing calendars, scheduling meetings and appointments, making travel arrangements (flights, accommodations, ground transportation), screening and responding to emails and phone calls, preparing documents and presentations, conducting research, and handling personal errands as needed. You will also be responsible for maintaining organized digital filing systems, managing expense reports, and ensuring all tasks are completed accurately and efficiently. The ideal candidate possesses exceptional organizational and time-management skills, a proactive approach to problem-solving, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual communication tools (e.g., Zoom, Slack) is essential. Excellent written and verbal communication skills are a must, along with a high degree of discretion and confidentiality. Previous experience as a Virtual Assistant or in an administrative support role, particularly supporting executives, is highly desirable. You should be a self-starter, comfortable working autonomously, and possess a keen eye for detail. This remote role offers flexibility and the opportunity to make a significant impact by optimizing the executive's time and effectiveness. If you are a reliable, resourceful, and tech-savvy professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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